Minutes

June 16, 2014

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, June 16, 2014, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Hinkson, Trustee McAvoy, Coordinator Bobbitt, Police Chief Swick, ClerkTreasurer Schweigert, Building Inspector Belson, and Brian Seaman, attorney. Trustee Blumrick was absent. Mayor Westcott led the Pledge of Allegiance. There was a Village resident in attendance, as well. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to approve the minutes of the May 20 and June 9, 2014, meetings. Carried. A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to approve payment of claims payment of bills submitted on Abstract No. 13-13/14 in the amounts of: General: $5,812.42; Water: $620.07; Sewer: $1,866.61; for a total of $8,299.10. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to approve the following budget transfers: TO FROM AMOUNT A1325.4 A1325.2 $ 692.04 A1640.4 A1620.4 $1,229.23 A3120.11 A1490.11 $1,508.41 A3120.12 A1490.11 $1,485.26 A3120.13 A1490.11 $7,619.00 A3120.4 A3120.2 $1,338.20 A7110.4 A8140.4 $1,093.77 A7550.4 A8140.4 $ 488.50 A9030.8 A9050.8 $ 344.09 G8110.4 G8110.2 $ 172.38 G8130.1 G8120.1 $ 690.83 G8130.11 G8120.1 $ 77.38 G9060.8 G9060.81 $1,874.20 TOTAL: $18,613.29. Carried with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to authorize payment of bills submitted on Abstract No. 1-14/15 in the amount of: General: $59,032.12 Water: $3,245.26; Sewer: $6,921.43 for a total of $69,198.81. Carried with all present voting aye. A motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to approve payrolls No. 26 and No. 1 for weeks ending May 24 and June 7, 2014. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to approve the interest payment of $933.90 to M & T Investments on the Sewer Improvement Loan on or before July 1, 2014. Carried, with all present voting aye. There are approximately 6 payments left on this bond. Approval was given for the change to water/sewer account No. 749 to remove the May 1 bill. A final billing was done on this account at the end of March, so it should not have been billed for May. All present initialed the sheet presented by the Clerk-Treasurer indicating the adjustment. The Public Works report was submitted and accepted for May 2014. Mr. Bobbitt advised the Board he is still waiting for an estimate on the grit auger. The Village and Town Police reports were submitted and accepted for May 2014, with Chief Swick reading the highlights. The fire report was submitted and accepted for May 2014. The Code Enforcement report was submitted and accepted for May 2014, with Mr. Belson reading the highlights. Update on 143 Telegraph Road. A letter was sent to the owner’s son, as the owner is apparently out of the country. Discussed the possibility of emergency demolition at this property. Discussed 28 Vernon St. Owner wants to remove the kitchen. He is considering turning the building into apartments. The garage at 24 Vernon St. is in a terrible state of disrepair. Owner has been notified to remove it. Reviewed applications for membership in the Middleport Fire Department. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to approve Marguerite Loughrey’s application to the Junior Firefighters. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to approve Wayne Parlier III’s application for fire police. Carried with all present voting aye. A motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to approve Jesse Pruit’s application to the department. Carried with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson to approve the Summer Royalton-Hartland Youth Swim Program beginning June 30 through August 8, 2014. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley to approve Kathy Mullin as Swim Director at a rate of $16 per hour. Carried, with all present voting aye. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to approve the following individuals to the position of Swim Instructor at the rate of pay listed: Kathy Dudly at a rate of $10.50 per hour; Alexandria Seeloff at a rate of $9.50 per hour;. Abigail Crosby at a rate of $9.00 per hour; Andy Ayers and Brent Thurman at an hourly rate of $8.50 per hour, pending Civil Service approval. Carried, with all present voting aye. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to approve the Middleport Summer Recreation program for the period July 7 through August 8, 2014, to be held at the Royalton Hartland Middle School gym. Carried, with all present voting aye. Civil Service has approved Heather Pedini’s application for Assistant Recreation Director and Brigitte Schweigert’s application for Recreation Leader. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to approve Heather Pedini as Assistant Recreation Director at a rate of $12.50 per hour and Brigitte Schweigert as Recreation Leader at a rate of $8.50 per hour. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to approve authorization to proceed with sidewalk construction to reimburse property owners as stated in Local Law No. 2 for the year 1975 and resolution adopted March 16, 1992, and amended June 21, 2004, June 16, 2008, June 21, 2010, and May 19, 2014, setting the amount of reimbursement to $3.50 per square foot of sidewalk replaced or fifty percent of the cost, whichever is less. Carried, with all present voting aye. Correspondence was read: 1. Received information from the Niagara County Health Department regarding battling mosquitoes and West Nile virus. 2. Deputy Mayor Conley said he had received quite a bit of positive feedback on the condition of the Village for Memorial Day, and he wanted to pass that along to the Public Works Department. At this time, Julie Maedl, 33 Mechanic Street, addressed the Board. She thanked the DPW for the help given to get the Christmas trees in place and for all of their help on Arbor Day and getting the flower barrels in place. She asked the Board to consider purchasing the signs for the Village-wide garage sale for next year. The signs purchased by the Business Association and the Tourism Committee are disappearing. She present a quote to the Board for the cost of a couple of banners and more yard signs to promote the event. Mayor Westcott advised her that the Board could make this purchase. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to purchase 2 banners and additional signs per the submitted quote. Carried. Mrs. Maedl also suggested that the Board seriously consider addition a public relations committee person to the 2015-2016 budget. The day of volunteers is gone. Canal municipalities all have public relations personnel to promote them. She suggested that just a single person could be hired to promote the events that occur in Middleport. It is sad that apparently the Labor Day Festivities will not occur this year. The best way to get out from under the cloud of FMC is to present the Village in a positive manner. She is willing to help create the specs for the job, if the Board considers adding it. Her records indicate that the Middleport Area Tourism & Beautification Committee have put $65 to $75 thousand back into the Village over the past 20 years by purchasing flowers, producing brochures, sponsoring entertainment. Mayor Westcott thanked Mrs. Maedl for her efforts and said the Board will take this under advisement for future discussion. At this time, Mrs. Seaman advised the Board that he and Chief Swick have done a complete overhaul of the Village’s parking code, bringing it up to date. Trustee McAvoy introduced the “A Local Law amending the Vehicles and Traffic provisions (Chapter 185) of the Code of the Village of Middleport.” A public hearing must be set to address this. A motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to set the public hearing for 7:00 p.m. on Monday, July 21, 2014. Carried, with all present voting aye. Trustee McAvoy advised the Board that Mr. Belson has learned that the County will allow grassmowing to be added onto tax bills again. Mr. Bobbitt advised the Board that two applications were submitted for the seasonal laborer position that is open. He recommends that the young man who resides in the Village be hired, as it was discussed at the June 9 meeting that a Village resident would be preferred for this position. The other application resides outside the Village. As the second applicant is Deputy Mayor Conley’s nephew, he recused himself from discussions regarding the position. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to hire Connor Baker, starting on June 17 if possible, at a rate of $9.00 per hour. He will work hours set by the Village Coordinator. Carried with all present voting aye. Clerk Schweigert advised the Board that she had attended the health care consortium meeting on June 10, 2014. She had already emailed Board members information regarding this meeting. Mayor Westcott advised the Board what had been discussed at the meeting, including that the consortium can only happen if the County agrees to join. Mr. Seaman advised that since the County is self-insured, he doesn’t see them being interested. Clerk Schweigert was told to get the template for the resolution that needs to be passed to join in on the feasibility study. Mr. Seaman will review the template and advise the Board on passing it or not. Deputy Mayor Conley advised the Board that he had been contacted by a Village resident as the resident had received a phone call from an alleged county employee asking if they had a doomsday plan in place. He asked if any other Board members had been contacted about this. No one had. This is apparently some kind of scam, as the County is not doing this. Trustee McAvoy asked how Village residents will get their recycle cart if they are unable to attend the open house on Saturday. The Village will deliver, but we are encouraging as many people to pick theirs up as possible, as we do not have a way to deliver them yet. Mayor Westcott noted that there is a discrepancy in the newsletter that went out by Modern regarding the new recycle program. The newsletter says the start date of July 2 is a B week; however, the calendar says it is an A week. Clerk Schweigert will get clarification on this. Mayor Westcott reminded all Board members that they are expected to be at the open house to help. The next regularly scheduled meeting of the Board of Trustees will be held on Monday, July 21, 2014, at 7:00 p.m. There being no other business, a motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to adjourn. Carried, with all present voting aye. Meeting adjourned at 8:23 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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