Minutes

December 15, 2014

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, December 15, 2014, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Bobbitt, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Trustee McAvoy led the Pledge of Allegiance. There were several members of Boy Scout Troop 23 and Girl Scout Troop 87 in attendance, as well. Eagle Scout candidate Bailey Hudson, from Troop 23, presented his proposal regarding the Eagle Scout project he would like to do. He passed out copies of the plan for inside renovations at the Scout House, including new carpeting and painting. Discussed his plan, including coordinating with the Girls Scout troops who use the House, as well as the Middleport Senior Citizens. Funding will come from fundraisers, soliciting donations, and possibly financial support from the Village. The project will commence immediately as it must be completed no later than June 30, 2015. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to approve Bailey Hudson’s proposal for remodeling at the Scout House as presented to the Board. Carried, with all present voting aye. At this time Girl Scout Silver Award candidates Haley Storms and Miranda Kimber, from Troop 87, presented their Silver Award project proposal. They would like to make and install a large wooden sign to be installed in front of the Scout House that reads “Scout House” and includes the address numbers. Discussed the proposal. The candidates must complete 50 hours of service on this project. They will keep the Board apprised of progress once they determine the dimensions, cost, etc. of the sign. Getting approval is step one of the procedure, so they are unable to give a completion date at this time. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to authorize the Silver Award Candidates to proceed with their plans to build and install an identification sign at the Scout House. Carried, with all present voting aye. A motion was made by Trustee and seconded by Trustee to approve the minutes of the November 17, 2014, meeting. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to approve payment of claims submitted on Abstract No. -14/15 in the amounts of: General: $73,905.89; Water: $5,841.14; Sewer: $5,071.39 for a total of$84,818.42. Carried, with all present voting aye. A motion was made by Trustee Hinkson, and seconded by Trustee Blumrick, to approve payrolls number 13 and 14, for weeks ending November 22 and December 6, 2014. Carried, with all present voting aye. A motion was made by Trustee Blumrick, and seconded by Deputy Mayor Conley, to authorize the Clerk-Treasurer to submit the 12th principal payment on or before January 15, 2015, for the EFC Water System Serial Bonds-2000. Payment to be made from the Sewer Account as follows: Principal: $20,000.00 and Interest: 933.90 for a total of $20,933.90. Carried, with all present voting aye. The Treasurer’s report was submitted and accepted for November 2014. The Public Works report was submitted and accepted for November 2014. Deputy Mayor Conley commended the DPW for the good job on the lights in the Commons for the tree lighting ceremony. The Village and Town Police reports were submitted and accepted for November 2014, with Chief Swick reading the highlights. Chief also advised the Board that the new Police vehicle has been delivered. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to approve the 2015 Fire Contract with the Town of Hartland in the amount of $41,714. Carried, with all present voting aye. A motion was made by Trustee Hinkson, and seconded by Trustee Blumrick, to hold the Village Election on Wednesday, March 18, 2015. The polling place will be the Village Hall, and polls will be open from 12 o’clock noon until 9:00 p.m. Carried, with all present voting aye. Clerk Schweigert updated the Board on the Health Care Consortium. Based on preliminary data, it looks like the consortium could become a reality. A subcommittee is being formed to create the plans that the consortium would offer. Clerk Schweigert advised that she will ask to be on the committee to have input on the lower end plan, as that is most likely the one the Village would use since it is similar to what we already offer. Clerk Schweigert advised the Board that our contract with MetTel expires in March 2015. At that time we would like to switch over to Hover, per the presentation from January 2014. We have to give MetTel 90 days notice, which is now. The representative from Hover advised that we should sign on with them now and do the switch over in March, because the good deal and equipment at no charge will be ending in the near future. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, authorizing nonrenewal of phone services with MeTel in March 2015. Carried, with all present voting aye. Discussed the proposal from Hover Net. Board was concerned that the contract time was not included and that the price could escalate. Motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to enter into a contract with Hover Net for telephone services commencing March 2015, pending satisfactory responses to the concerns. Carried, with all present voting aye. Mayor Westcott updated the Board on the remediation efforts. School Superintendent Klatt is reviewing the test results, and more information should be available in January as to whether or not the school will move ahead with having remediation done as soon as possible. Trustee McAvoy voiced his concern again about written accountability for damage to Village infrastructure. Coordinator Bobbitt said that the trucks should be able to leave the Village heading east, diverting to Hoffman Road, just as they did with the last project at the school. Mayor Westcott said that once a decision is made, the Village will coordinate with the DEC on this. Coordinator Bobbitt has already been in touch with Sally Dewes from the DEC. The tree lighting ceremony had a fantastic turnout. According to Mayor Westcott, over 100 people took part in it this year. He advised the Board that this will be the last community event for the Universalist Church as they will be closing their doors at the beginning of January. Their last service will be January 4, 2015. Coordinator Bobbitt advised the Board that approval is needed for a snowplow for the Freightliner. He provided the Board with 3 quotes: $14,200 from Niagara Truck Equipment, $19,900 from ThruWay Spring, and $20,877.50 from STS. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to ratify the purchase of a snowplow from Niagara Truck Equipment at a cost of $14,200. Carried, with all present voting aye. The department heads asked for permission to allow their employees to use time on December 26 and close Village Departments, should the employees choose to do so. The Village offices will already be closed on December 24 and 25. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to allow Village offices to be closed on Friday, December 26, 2014, should employees choose to take the day off. Carried. Trustee McAvoy asked how the Village can attract new businesses. Discussed issue. Attorney Seaman suggested contacting Niagara County Economic Development to see if they have any outreach programs. Mayor Westcott introduced an application for Junior Firefighter from Tyler Blanton. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to approve the application. Carried, with all present voting aye. The next regularly scheduled meeting of the Board of Trustees will be held on Tuesday, January 20, 2015, at 7:00 p.m. in the Village Hall. (This is on Tuesday due to the federal holiday, Martin Luther King Day, on Monday, January 19, 2015.) There being no other business, a motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to adjourn. Carried, with all present voting aye. Meeting adjourned at 8:05 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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