Minutes

August 18, 2014

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, August 18, 2014, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Bobbitt, Clerk-Treasurer Schweigert, Building Inspector Belson, Police Officer Jeffrey Swick o/b/o Chief Swick, and Daniel E. Seaman, attorney. Deputy Mayor Conley and Chief Swick were absent. Trustee Hinkson led the Pledge of Allegiance. There were a few Village residents and a reporter from the Union Sun & Journal in attendance, as well. Fire Company representative Kevin Czaja updated the Board on the upcoming Super Cruise to be held on September 7, 2014. After several years, the Fire Company has returned to sponsoring this event. There will be other activities going on during the cruise, including a pulled-pork sandwich sale sponsored by the Methodist Church, and silent auction sponsored by the Rotary, and a used book sale at the library. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to approve the minutes of the July 21, 2014, meeting. Carried, with all present voting aye. A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to approve payment of claims on Abstract No. 03-14/15 in the amount of: General: $32,684.70; Water: $2,388.55; Sewer: $3,730.56 for a total of $38,803.81. Carried, with all present voting aye. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to approve payrolls no. 5 and 6 for periods ending August 2, and August 16, 2014. Carried, with all present voting aye. The Treasurer’s report was submitted and accepted for July 2014. The Public Works report was submitted and accepted for July 2014. Trustee Blumrick asked for an update on street paving. Mr. Bobbitt replied they are waiting for the mill to available. Terry Street has been added to the list of streets to be paved. Discussed actions that will be taken. Mr. Bobbitt informed the Board that the School has purchased a mill and the village will have unlimited use of it in the future. They school has also loaned the DPW the use of a “mule” for the summer, which has been put to good use and he is grateful to have. Mr. Bobbitt is having difficulty getting quotes for painting the Village Offices. He has gotten one bid and no response from the other company he contacted. The quote he has been given is from Panic at a cost of $16,475, which includes pressure washing, calking, hand scraping, and the best exterior paint on the market. It will cost $5,000 to $6,000 just for the paint. Mr. Bobbitt reported that his summer workers will be done as of August 29, 2014. The Village and Town Police reports were submitted and accepted for July 2014, with Officer Swick reading the highlights. The Fire report was submitted and accepted for July 2014. The Code Enforcement report was submitted and accepted for July 2014. Trustee Hinkson asked for an update on the status of 143 Telegraph Road. Mr. Belson replied that the bank is holding up the insurance monies. The owners funds have been frozen after seizure. He has not heard that it has been foreclosed on, though. He may have to request a 90-day notice for emergency demolition if no action is forthcoming. Mr. Seaman asked that he make a recommendation at the next meeting. The 2014 Swim Program report was submitted and accepted. The 2014 Summer Recreation Program report was submitted and accepted. Water and sewer billing for the quarter ending August 1, 2014, was as follows: Water: $50,890.12; Sewer: $50,304.87; for a total of $101,194.99. Correspondence was read: Received notice from the Niagara County Legislature that they have passed a resolution “Calling Upon the New York State Public Service Commission to set a Condition of Merger for Comcast’s Proposed Buyout of Time Warner Creating Voting Seat on Their Board of Directors Representing a Customer Voice and Another Representing a Voice of Government.” Received a notice from the Niagara County Employment & Training Department about their youth program. Received notice from the Niagara County Health Department that they will be doing a rabies vaccine drop again. Received letter from Deputy Clerk Barbara Noble that she will be retiring effective August 30, 2014, with her last day of work being August 29, 2014. Ms. Noble has been on sick leave since July 3, 2014. Received thank you from Deputy Clerk Noble for the flowers and cards she received from the Village employees. Clerk Schweigert asked if Ms. Noble’s longevity pay could be given to her early. She would be eligible for it October 2. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to authorize giving Barbara Noble her $750 longevity pay upon retirement. Carried, with all present voting aye. Under Old Business: Clerk Schweigert updated the Board on the Health Care Consortium. The committee is moving ahead with bylaws to be prepared if the study determines that a consortium should be created. Trustee Hinkson updated the Board on the last CAP meeting. The school has asked for retesting of the soil as they want to put in dugouts for softball and want to be certain the area is save. They want everything to comply with DEC requirements when doing this. The Village attorney’s office has been working on upgrading the personnel rules and regulations handbook. The following resolution was offered by Trustee McAvoy, and seconded by Trustee Hinkson, to update the Personnel rules: Resolved that the Personnel Rules for Village Employees of the Village of Middleport, adopted February 17, 1997, are hereby amended as follows: Section 4(e) is amended by deleting the same in its entirely and by adopting the following in its place: 4(e) Employees will be allowed to cash in one hundred percent (100) of accumulated sick days up to a maximum of sixty (60) days at the current rate of pay upon retirement from Village employment. The vote on the preceding resolution was as follows: Ayes: 4; Nays: 0; Absent: 1; abstentions: 0. The resolution was duly passed. Mr. Bobbitt reported that he has gotten two quotes on replacing the grit auger. Gasport Welding quoted $3,995. Tap Machine quoted $6,225. This piece is needed as soon as possible. The Public Works personnel will be able to install it. Need to order quickly as they are unable to give a timeframe of when it will be done. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to accept the quote from Gasport Welding to build a new auger at a cost of $3,995. Carried, with all present voting aye. Under new business: A motion was made by Trustee Hinkson, and seconded by Trustee Blumrick, to reappoint Clerk Schweigert to a one-year term as Marriage Officer. Carried with all present voting aye. The next regularly scheduled meeting of the Board of Trustees will be held on Monday, September 15, 2014, at 7 pm in the Board Room. There being no other business, a motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to adjourn. Carried, with all present voting aye. Meeting adjourned at 7:40 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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