Minutes

May 19, 2014

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, May 19, 2014, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Bobbitt, Police Chief Swick, Clerk-Treasurer Schweigert, and Brian Seaman, attorney. Trustee Blumrick led the Pledge of Allegiance. A reporter from the Union Sun and a few local residents in attendance, as well. Mayor Westcott opened the public hearing at 7:00 p.m. regarding “A Local Law Amending the Sewer Use provisions (Chapter 150) of the Code of the Village of Middleport.” Clerk Schweigert read the notice. There were no comments or questions from those in attendance. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to approve the minutes of the April 7, and April 21, 2014, meetings. Carried, with all present voting aye. A motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to approve payment of claims on Abstract 12-13/14 in the amounts of: General: $56,868.88; Water: $89.66; Sewer: $12,327.40; for a total of $69,285.94. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to authorize the following budget line item transfers: TO FROM AMOUNT A1490.2 A9060.8 $ 9,911.39 A1640.4 A1620.4 1,051.18 A5142.4 A7180.4 231.35 A5182.4 A1990.4 2,794.83 A7110.4 A7110.2 106.89 A7550.4 A8010.4 131.52 A8160.4 A9710.6 30,240.59 F8340.2 F8320.4 1,396.92 G8110.4 G8110.2 90.00 TOTAL: $45,954.67 A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to approve payrolls number 24 and 25 for the periods ending April 26 and May 10, 2014. Carried, with all present voting aye. The Treasurer’s report was submitted and accepted for January through April 2014. The Public Works report was submitted and accepted for April 2014. The Village and Town Police reports were submitted and accepted for April 2014, with Chief Swick reading the highlights. The fire report was submitted and accepted for April 2014. The Code Enforcement report was submitted and accepted for April 2014. It was noted that there will be no refuse or recycle collection on Wednesday, May 28, 2014, due to the Memorial Day holiday. Regular pickup will be on Thursday, May 29, 2014. Water and sewer billing for the quarter billed on May 1, 2014 was as follows: Water: $ 50,324.85 Sewer: $ 49,646.40 Total: $ 99,971.25 The amount of unpaid water/sewer bills as of April 30, 2014, added onto the 2014-15 tax roll totaled $20,427.86. Tax warrant was signed by Mayor Westcott in the amount of $550,882.86 (this includes tax levy of $530,455 and unpaid water/sewer in the amount of $20,427.86). Correspondence was read: Received a notice from the NYS Office of Parks, Recreation, and Historic Preservation Still working on the Village’s portion of the hazardous mitigation plan the County is writing. We have everything in except the flood zone program information. It will be submitted as soon as it’s ready. Received a thank you from the Niagara County Canal Discovery Center regarding the ceremony in which Rosemary Bernard was awarded the Keys to the Canal. The Village nominated her, and we were pleased that she one. Mayor Westcott suggested that if anyone sees Mrs. Bernard they congratulate her on this wonderful achievement. Clerk Schweigert had a couple of items under old business: A custody agreement with Bank of Castile has been approved by our attorney. This is standard operating procedure with any bank. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to authorize signing the custody agreement with Bank of Castile. Carried, with all present voting aye. Clerk Schweigert advised that Board that she has gotten quotes from 5 accounting software vendors so that the Village can move forward with purchasing and utilizing this software as recommended in the Comptroller’s audit in 20013. As part of our response to the OSC, we advised we would look into this. Clerk Schweigert attended demonstrations for 4 software programs. (The 5th was deemed too expensive to even consider.) She recommends purchasing the program from Williamson Law, which is also the lowest cost program. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to purchase the accounting software package and accompanying training at a total cost of $5,143.60. Carried, with all present voting aye. Trustee Hinkson asked about the status of prohibiting parking on Francis Street as discussed in the past. Mr. Seaman advised that it will be including in the updated parking regulations that he and Chief Swick are working on. Trustee McAvoy asked for an update on the recycle carts. Clerk Schweigert advised that information will be included in the Village’s newsletter that will be going out to residents and the end of the month. Modern Disposal will also be sending a newsletter to residents regarding the entire program. Both newsletters include information regarding the Open House the village will be hosting on Saturday, June 21, 2014. Mayor Westcott asked that all Trustees be at the open house. Emails with this information had been distributed to Board members for review and approval. If constituents ask for information prior to receipt of these newsletters, they may be referenced for the answer. Trustee McAvoy asked if there was any more information regarding bridge attendants on the Canal going off duty at 6 p.m. Clerk Schweigert advised she contacted the Erie Canalway National Heritage Corridor Association about this last fall when the subject first came up. Municipalities complained all summer long to the Thruway Authority and the Canal Commission about this, but they are unwilling to change the times. Mayor Westcott advised the Board that the FMC remediation is currently on hold as they filed a notice of appeal with the EPA as they asked for a recalculation by the agencies. Both the DEC and DOH won’t budge on the CMA 9. Mayor Westcott and Deputy Mayor Conley attended a meeting with FMC officials and were advised of this filing. Discussed current activities by FMC regarding the remediation. Discussed the nightmare logistics will be regarding remediation efforts, given that the target is 40 properties per year, with a total of 180 targeted. This will take years to accomplish. Coordinator Bobbitt asked if it would be possible to change some of the specs for the sidewalk program. He has been asked if fiberglass mesh may also be used; current regulations say wire mesh, but that is outdated. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to authorize a change to the sidewalk program to allow use of either wire mesh or fiberglass mesh for sidewalk replacement. Carried, with all present voting aye. Chief Swick passed around an application from Robert Holmes, an individual he would like to hire as a police officer, part-time. Discussed this action. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to hire Robert Holmes beginning June 1, 2014, at a pay rate of $14 per hour. Carried, with all present voting aye. The next regularly scheduled meeting will be held on Monday, June 16, 2014, at 7 p.m. in the Village Hall. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to move into executive session for the purpose of consultations with the Village’s attorney. Carried, with all present voting aye. Mayor Westcott opened executive session at 7:55 p.m. A motion was made by Deputy Mayor Conley, at seconded by Trustee Hinkson, to return to general session. Carried, with all present voting aye. Mayor Westcott reconvened general session at 8:30 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to pay Maureen Thompson $584.19 in settlement of possible claim against the village for damage to a recreation vehicle caused by a diseased tree on village property. Carried, with all present voting aye. There being no other business, a motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to adjourn. Carried, with all present voting aye. Meeting adjourned at 8:30 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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