Minutes

January 21, 2014

Body:
A regularly scheduled meeting of the Board of Trustees was held on Tuesday, January 21, 2014, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Bobbitt, Police Chief Swick, Clerk-Treasurer Schweigert, and Brian Seaman, attorney. Trustee Blumrick led the Pledge of Allegiance. There were several high school students in attendance, as well. Mayor Westcott opened the public hearing at 7:03 p.m. regarding a Local Law entitled “A Local Law to Override the Tax Levy Limit Established by General Municipal Law §3-C.” A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to approve the minutes of the December 16, 2013, meeting. Carried unanimously. A motion was made by Trustee Hinkson, and seconded by Trustee Blumrick, to approve payment of claims on Abstract No. 8-13/14 in the amounts of General: $59,968.24; Water: $16,758.02; Sewer: $7,800.12; for a Total of $84,526.38. Carried unanimously. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to approve payrolls no. 15, 16, and 17, for periods ending December 21, 2013, January 4, and January 18, 2014. Carried unanimously. The Treasurer’s report was not available for this meeting. The Public Works report was submitted and accepted for December 2013. Deputy Mayor Conley asked Mr. Bobbitt if the new sewer truck hose was working as anticipated. Mr. Bobbitt replied the extra 100 feet has been beneficial. Mayor Westcott asked if the ice rink had been filled. Mr. Bobbitt replied in the affirmative and asked who is responsible for keeping it cleared of ice. Board determined that as there is a shovel available, whoever is using it will be able to clean it off for use. The Village police report was submitted and accepted for December 2013, with Chief Swick reading the highlights. The annual report, which included the towns’ December 2013 reports, was distributed to all Board members. At this time, Mayor Westcott verbally commended Chief Swick for his heroic efforts in rescuing 4 young children and 2 women from a house fire on January 8. There will be official recognition for his efforts at the February Board meeting, in case Chief would like to invite any of his family. The fire report was submitted and accepted for November and December 2013. In lieu of a Code Enforcement report, Building Inspector Brian Belson sent a message to the Board that he is currently working on fire inspections throughout the village. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to appoint Mayor Westcott as Budget Officer for the ensuing year. Carried unanimously. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to appoint Mrs. Patricia Reale and Mrs. Barbara Keirn as election inspectors. Chairperson to be appointed by Clerk Schweigert. Carried unanimously. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to set compensation for the election inspectors at $10 per hour. Carried unanimously. The next item on the agenda was the refuse and recycle contract. Mr. Seaman advised the Board that the contract should go out to bid as soon as possible in order to have enough time to get recycle totes ordered. It takes several months to get them, and the new contract will begin July 1. Deputy Mayor Conley asked how many businesses are expected to bid. The ones currently in the area are Allied, Modern Disposal, and Waste Management, and all are expected to bid. Discussed that action needs to be taken immediately to get prices on totes. Trustee Blumrick asked about assuring quality. Clerk Schweigert will contact the towns of Royalton and Hartland for advice, as they have recently completed this process. There is a NYSDEC grant available to help offset the cost of recycle bins. The Village will apply for this. Correspondence was read: Received a letter of resignation from Police Officer Sean Campus, effective January 1, 2014. He has taken a full-time position with the Gowanda Police Department. He will be missed. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to accept Officer Campus’s resignation with regret. Carried unanimously. Clerk Schweigert informed the Board that she had contacted Bank of Castile, Bank of Akron, 5 Star, M&T, and First Niagara to see what they have to offer as far as banking services go. All banks were asked to respond by January 21, 2014, so this could be discussed at today’s meeting. Bank of Castile submitted a proposal, which included no fee banking, a check capture machine at no cost to the Village, and preferential rates for BANs. Copies are available for Board members to look at. Rep from Bank of Akron emailed the Clerk requesting a future meeting to discuss their offer based on information that was emailed to them on January 10. No response from 5 Star. M&T would charge $550 per month for services, and, although First Niagara requested some information, no further contact was received from them. A KeyBank representative met with Mayor Westcott and Clerk Schweigert and advised that fees could be lowered to $60 per month from the $129 previously offered. Clerk Schweigert advised that Bank of Castile is the most logical choice for the Village’s banking services as they have a branch in Medina and will not charge fees. Mr. Seaman observed that, although KeyBank has lowered their fees, there is no guarantee that they won’t raise them in the future. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to move all banking services to Bank of Castile as soon as possible. Carried unanimously. Mayor Westcott closed the public hearing at 7:48 p.m. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to pass Local Law entitled “A Local Law to Override the Tax Levy Limit Established by General Municipal Law §3C.” The roll call vote was as follows: Deputy Mayor Conley: aye; Trustee Hinkson: aye; Trustee McAvoy: aye; Trustee Blumrick: aye; Mayor Westcott: aye. Nays: none. Absent: none. Abstentions: none. The motion carried unanimously. Mr. Seaman broached the topic of parking tickets. As the NYSOSC has advised us that we should not be collecting ticket fines, the Local Law will be updated to reflect that the Town of Royalton Justice Court will now be responsible for collection. Discussed updating the fines, changing the times of enforcement to November 1 through May 1, and including a parking ban at the east end of Francis Street. Trustee Hinkson introduced the local law amending the Parking Code to increase fees to $15 per violation, which increases to $25 if unpaid after 10 days; change overnight parking ban to November 1 through May 1 of each year, and prohibiting parking on the east end of Francis Street from the west end of the bridge to South Main Street. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to set a public hearing for the local law amendment for 7:00 p.m. at the regularly scheduled meeting on Tuesday, February 18, 2014. Carried unanimously. Mr. Seaman will notify the Royalton Town Court of this impending change to the Village’s Local Law. Mayor Westcott appointed Trustee McAvoy to review the Village’s Annual Report as submitted to the NYSOSC. Coordinator Bobbitt asked if the Village is responsible for maintaining the drop inlets on Main/S. Main Street. They need to be cleaned. Flooding that occurred recently would not have happened if they’d been cleaned. Mayor Westcott advised that the Army Corps of Engineers or the DEC were cleaning brush from Jeddo Creek last summer, and perhaps something collapsed due to the equipment. DEC or DOT will be contacted to see who is responsible. Clerk Schweigert advised the Board that she was asked if a refund could be given to the person who rented the Scout House on January 12. The sewer backed up due to a plugged main, and the party had to end early because of the mess and odor. It is not Village policy to refund the rental fee, but in the case she feels it should be done as the problem was through no fault of the person who rented it. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to refund the full $75 rental fee for the Scout House to Ashley Moreland. Carried unanimously. Discussed fire on January 8. Trustee McAvoy is concerned that the owner won’t clean up the mess in a timely fashion. Code Enforcement officer is working on this already. Mayor Westcott advised that he will be attending a Hazardous Mitigation Update meeting on Thursday, January 23, 2014. Trustee McAvoy will be attending because of his county job. Deputy Mayor Conley and Coordinator Bobbitt will attend, as well. Clerk Schweigert will RSVP for all. Chief Swick submitted a job application from Nicholas Redenbach, as he would like to hire him as a replacement for Officer Campus. He is a 2013 graduate of the academy. Trustees reviewed the application. Deputy Mayor asked Chief what his departmental probation is for new hires. Chief Swick replied that new hires are not sent out alone until a few months on the job. Currently, Mr. Redenbach would only work 8 hours a week. Chief Swick suggested a starting rate of $13, but will be asking for a raise for Mr. Redenbach for the next budget year as he has already completed the academy. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to hire Nicholas Redenbach as a part-time police officer commencing February 1, 2014, at an hourly rate of $13. Carried unanimously. Mayor Westcott advised that the Village has received a copy of FMC’s RQRA plan. It is on file if anyone wants to read it. The next regularly scheduled meeting of the Board of Trustees will be held on Tuesday, February 18, 2014, at 7:00 p.m. due to the Presidents Day Holiday. The Village Hall will be closed Monday, February 17, 2014, for this holiday. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to move into Executive Session for discussions with the Village’s attorney. Carried unanimously. Mayor Westcott opened Executive Session at 8:30 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to return to General Session. Carried unanimously. Mayor Westcott reconvened General Session at 8:55 p.m. There being no other business, a motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to adjourn. Carried unanimously. Meeting adjourned at 8:55 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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