Minutes

February 18, 2014

Body:
A regularly scheduled meeting of the Board of Trustees was held on Tuesday, February 18, 2014, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Hinkson, Trustee McAvoy, Coordinator Bobbitt, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Trustee Blumrick was absent. Chief Swick led the Pledge of Allegiance. There were a few people in attendance, as well. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to approve the minutes of the January 21 and February 4, 2014, meetings. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to approve payment of claims on bills submitted on Abstract No. 9-13/14 in the amount of General: $29,242.95; Water: $6,018.27; and Sewer: $5,579.03; for a Total of: $40,840.25. Carried, with all present voting aye. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to approve payrolls 18 and 19 for weeks ending February 1, and February 15, 2014. Carried, with all present voting aye. The Public Works report was submitted and accepted for January 2014. The Village and Town Police reports were submitted and accepted for January 2014, with Chief Swick reading the highlights. At this time Mayor Westcott presented Chief Swick with a certificate of appreciation from the Village for rescuing 6 people from a fire on January 8, 2014. Mayor Westcott observed that Chief Swick had received many accolades for his heroics, as he should have. Although police departments may be first responders, they are not usually trained for such events. Chief Swick handled the entire event with class. Everyone present was invited to stay after the meeting to enjoy cake to honor Chief Swick. The Code Enforcement report was given verbally for January 2014 by Clerk Schweigert. Mr. Belson is continuing with fire inspections at places of business throughout the village. Water and Sewer billing for the quarter ending February 1, 2014: Water: $57,264.49; Sewer: 56,475.83; for a Total of $103,740.32. The following resolution was offered by Trustee Hinkson, who moved its adoption, and was seconded by Trustee McAvoy RESOLVED, that the forthcoming General Village Election will be held on Tuesday, March 18, 2014, from 12:00 p.m. noon until 9:00 p.m. at the Village Hall, Middleport, New York. The following candidates were nominated for the office and term set forth before each name: POSITIVE ACTION PARTY Trustee: Two-year term Dennis J. McAvoy 10 Church Street Middleport, NY 14105 PEOPLE’S CHOICE PARTY Trustee: Two-year term Thomas C. Conley 61 State Street Middleport, NY 14105 RESOLVED, that this resolution shall be published in the official newspaper of the Village of Middleport as soon as possible, but no later than March 8, 2014. The vote on the above resolution was: Ayes: Deputy Mayor Conley, Trustee Hinkson, Trustee McAvoy, and Mayor Westcott. Nays: none. Absent: Trustee Blumrick. The resolution was duly adopted. At this time Eagle Scout Candidate Evan Kendren from Troop 23 addressed the Board. He would like to have his Eagle Scout project be cleaning up around the Firemen’s Monument in the Village Commons at the corner of Park Avenue and Main Street. He would like to add brick around the monument and replace the bushes. Approval was given for this project. Correspondence was read: Copies of the final audit of the Water and Sewer Funds completed by the Office of the State Comptroller were distributed to Board members. The Village now has 90 days to submit a corrective action plan. The list of emergency response personnel and phone numbers was provided by NYSEG. Any Board members wanting a copy of the list should contact the Clerk. Received a notice from the NYS Department of Public Service regarding public statement hearings to be held in Buffalo on February 24 and Niagara Falls on February 25, 2014, on a rate proposal by several entities. Received a letter from Maureen Thompson regarding a tree limb from a Village tree that fell and damaged her camper. She had requested that this tree be trimmed in the past. Records show that it was. No action taken on this letter as nothing specific was requested. At this time the Mayor announced that the bids for a refuse/recycle pickup contract to replace the one that expires June 30, 2014, were opened on February 12, 2014. They were as follows: Waste Management bid $163 per unit for 605 units, total $98,615 per year Allied bid $213 per unit for 605 units, total $128,865 per year Modern Disposal bid $139.81 per unit for 605 units, total $84,585.05 per year Attorney Seaman advised the Board that he has reviewed the bids, and Modern’s is in order. He recommends awarding the contract to Modern Disposal. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to approve the bid from Modern Disposal for $139.81 per unit for 605 units, total $84,585.08 per year. Approved, with all present voting aye. Clerk advised the Board that the Comptroller’s Office has asked for established work days for the Code Enforcement Officer/Building Inspector and for the employees of the Police Department. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to establish an eight (8) hour work day for the Building Inspector/Code Enforcement Office and an eight (8) hour work day for the Police Department. Carried, with all present voting aye. Mayor informed the Board that FMC is still negotiating with the Agencies regarding the remediation. The 30-day extension they received runs out soon. Still no agreement on language and nothing really new going on. Attorney Seaman advised the Board that with a good refuse bid that involves recycle totes and bi-weekly pickup, they must now consider the purchase of the totes. He has reviewed the Cascade contract that other municipalities have used for this purchase, but it does not include the proper language for piggybacking. He has also reviewed the contract that Rehrig has with the State of Massachusetts and that does contain the correct language for piggybacking. The price is excellent and he recommends that the Village take advantage of it. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to purchase 660 totes at a cost of $45.54 each from Rehrig. Carried, with all present voting aye. Clerk Schweigert will contact the salesperson to move forward with the purchase. Discussed having a budget meeting. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to schedule a special meeting on Thursday, March 6, 2014, at 6 p.m. in the Village Hall to discuss the 2014-15 budget. Carried, with all present voting aye. The next regular meeting of the Board of Trustees will be held on Monday, March 17, 2014, at 7:00 p.m. There being no other business, a motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to adjourn. Carried, with all in attendance voting aye. Meeting adjourned at 7:25 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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