Minutes

April 21, 2014

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, April 21, 2014, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Bobbitt, Police Chief Swick, Clerk-Treasurer Schweigert, and Brian Seaman, attorney. Deputy Mayor Conley was absent. Mike and Pat Reale led the Pledge of Allegiance. There were several Village residents in attendance, as well. At this time Mayor Westcott presented a certificate of appreciation and a key to the Village to Mike and Pat Reale in recognition of their 58 consecutive years of owning a business in Middleport. Reales’ Barber Shop will close its doors on April 26, 2014, having started in 1956. The Gasport Lions Club donated proceeds from Winterfest 2014 to the Village for upgrades at the Scout House and to the Middleport Police Department. Photos were taken for publicity for the Lions Club. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to approve the minutes of the, March 6, March 13, March 17, and April 7, 2014, meetings. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to approve payment of claims submitted on Abstract No. 11-13/14 in the amount of: General: $76,421.09 Water: $19,783.56; Sewer: $24,014.79; Total: $120,219.44. Trustee Blumrick questioned Chief Swick on the cost of batteries for flashlights. The flashlights use special, rechargeable NiCad batteries that last about 2 years. Off-brand batteries do not work as well. Carried, with all present voting aye. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to authorize the following budget transfers: TO FROM AMOUNT A1010.4 A9710.6 $ 514.78 A1420.4 A9710.6 $ 8,000.00 A1950.4 A9710.6 $ 256.68 A5142.4 A9710.6 $ 2,122.20 A7110.4 A9710.6 $ 4,123.79 A7550.4 A9710.6 $ 235.05 A9055.8 A9710.6 $ 582.70 F1950.4 F1990.4 $ 13.45 F9901.9 F9901.91 $15,000.00 F901.9 F9320.4 $10,000.00 G8110.4 G1990.4 $ 324.17 Total: $41,172.04. Carried, with all present voting aye. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to approve payrolls no. 22 and 23 for weeks ending March 29 and April 12, 2014. Carried, with all present voting aye. The Public Works report was submitted and accepted for March 2014. Mayor Westcott asked about the meetings with the Department of Health and the Department of Environmental Conservation. No problems with the DOH review at the Wastewater Treatment Facility. The DEC is now requiring more testing. They have provided us with the name of a lab in Rochester that does the testing at a very competitive rate. Mayor Westcott asked about Arbor Day. The tree will be planted on the property on Front Street that the Village purchased last fall. Mayor invited all present to attend the services on Friday at 9:30 a.m. if they are able. The Village and Town Police reports were submitted and accepted for March 2014, with Chief Swick reading the highlights. The fire report was submitted and accepted for March 2014, as well as their 2013 financial information. The Code Enforcement report was given verbally. The Historian’s annual report was submitted and accepted for March 2014. Mayor Westcott commented that Christa Lutz is doing an excellent job as the historian. A thank you note was sent to BMP for the $600 donation they made to the Village to purchase AV equipment for the historian. She has been invited to several events to talk about the Village’s history and this equipment helps her do so. Correspondence was read: Received a thank you from Cub Scout Pack 855 from Lewiston thanking the Village for all of their support and allowing them to use the Scout House for overnight visits. Received a notice from the New York State Retirement System that the audit of our retirement practices has been closed. Received an email that the Office of the State Comptroller had received our Corrective Action Plan for the audit that was completed in 2013. Received our copy of the annual pretreatment report that Wendel Engineering prepares for us. Mr. Seaman updated the Board on the status of health insurance for employees. Discussions were held with the Teamsters to amend the current contract in order to change coverage to Univera Plus Gold 9. The Teamsters has agreed to this change. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to purchase this health insurance and to change the contract. Carried, with all present voting aye. The change over to the new health insurance will be effective June 1, 2014. Clerk Schweigert will notify the Village’s insurance broker and the Teamster’s representative. Discussed pediatric dental insurance. Under the Affordable Healthcare Act, health insurance companies are required to offer it; however, employers are not required to purchase it. The Village has never offered dental coverage, and unless it becomes required, we will not purchase it now. Mr. Seaman advised the Board that the Town of Hartland Board has approved the contract with the Village of Middleport Police Department. A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to approve the 3-year contract with the Town of Hartland for Police coverage. Carried, with all present voting aye. Mr. Seaman advised the Board that a response has been sent to the EPA regarding their audit last fall. If we do not receive a response from them in 45 days, we can go ahead as planned. The Village’s Code must be updated to include the definition of a slug load. Trustee Hinkson introduced the local law entitled “A Local Law amending the Sewer Use Provision (Chapter 150) of the Code of the Village of Middleport.” A motion was made by Trustee Hinkson, and seconded by Trustee Blumrick, to set a public hearing on the local law on May 19, 2014, at 7:00 p.m. Carried, with all present voting aye. During the EPA audit, we were asked if we had an Enforcement Response Plan (For Enforcement of Pretreatment Regulations Pursuant to 40 CFR 403.8 (f) (5) ) in place. We have had one in place since 1990, so we are in compliance. There are a few adjustments that need to be made to update the plan. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to amend and adopt the updated Enforcement Response Plan as of today. Carried, with all present voting aye. Mayor Westcott advised the Board that the Phase II Emergency Mitigation Plan information requested by the County has been submitted on time. Discussed the lift station on Sherman Road. We continue to have a problem with power failures at this location. Mr. Bobbitt will get prices on wiring and a generator. We may possible purchase a portable generator for the Hammond Parkway Lift Station as well. We will need generators to satisfy the emergency mitigation plan. We will also investigate a generator for the Sewer Treatment Plant, as well. Mr. Bobbitt advised the Board that Hartland Highway Superintendent Keith Hurtgam purchases surplus federal equipment. He will assist the Village in being to make these purchases in the future. If so, we may be able to purchase generators at a very low price. Discussed exactly what would be needed at the STP and both lift stations. Mr. Bobbitt advised the Board that the recycle carts have already been delivered, approximately 4 – 6 weeks earlier than expected. Trustee Hinkson informed the Board about the information we heard at the last NWFAVO meeting regarding Quasar. This is a company that purchases sludge from Sewer Treatment Plants that is used for the creation of methane that in turn creates low cost electricity. Several of these retention ponds are now in place around the county. Several towns are looking for a moratorium on the retention ponds and the spreading of the byproduct as there is not enough research available to ensure the safety of the practice, regardless of the fact that the NYS DEC and the USEPA have approved its use. Trustee McAvoy asked when the public restrooms will be opened for the season. Mr. Bobbitt advised it is still too cold at night to have the water on in the unheated restrooms. Mr. McAvoy advised the Board that he will be meeting with Mr. Bobbitt and Chief Operator Gary Purser in the near future to get a better idea of what is needed for upgrades at the STP. Mr. Bobbitt advised that some changes may be necessary if the plant fails any of the new tests we are now required to make. We are at an advantage right now because there is no industrial waste going into the system right now. We are also fortunate that the rocks have lasted 45 years when their shelf life is usually 20. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to authorize repairs to the mower by Middleport Tractor at a cost of $1,620. Carried, with all present voting aye. Mr. Bobbitt has verbal quotes if needed. The next regular meeting of the Board of Trustees will be held on Monday, May 19, 2014, at 7:00 p.m. There being no other business, a motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to adjourn. Carried, with all present voting aye. Meeting adjourned at 7:53 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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