Minutes

September 16, 2013

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, September 16, 2013, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Police Chief Swick, ClerkTreasurer Schweigert, and Michael Norris, attorney. Trustee Blumrick led the Pledge of Allegiance. There were several people in attendance, as well. At this time Mayor Westcott presented a certificate from the New York Conference of Mayors to MEO Douglas Eggert for his 25 years service with the Village. Mr. Eggert had his 25th anniversary in February of this year. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to approve the minutes of the August 19, 2013, meeting. Carried with all present voting aye. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to authorize payment of bills submitted on Abstract No. 04-13/14 in the amounts of: General: $37,086.22; Water: $3,945.38; Sewer: $3,614.43; for a total of $44,646.03. Carried with all present voting aye. The Treasurer’s report was submitted and accepted for the month of August 2013. The Village and Town Police reports were submitted and accepted for the month of August 2013, with Chief Swick reading the highlights. The fire report was submitted and accepted for the month of August 2013. The Code Enforcement report was submitted ad accepted for the month of August 2013. Mayor Westcott gave an update on the Public Works Department as submitted by Jim Mahar. Doug Eggert has agreed to be lead man in any DPW emergency situations The salt truck has been readied for winter Specs for a chassis for the plow have been drawn up Municipal parking lot has been striped and the streets will be painted soon Authorization needed to have Ford 750 truck sent in for diagnostic testing Authorization needed to purchase a 400 foot 1” sewer hose. Has a quote of $1,330 from a vendor Pickup needs a new tailgate and window repair. Would like to send to Doug Webber for repairs Broken mower should be declared surplus . Mayor Westcott asked Mr. Eggert for his opinion on what to do with mower. Doug said it’s never been evaluated to see what’s wrong with it. He suggested that Perry Kickbush be contacted to look at it and see if it can be repaired. If it is an inexpensive repair, it should be done and then the mower could be sent to the Sewer Treatment Plant for use, as this was the original intention for the mower when the new mower was purchased. Right now a mower has to be driven to the plant for mowing. Having a mower there would save considerable time and money. The hot box will be available for patching where sewer lines were accessed after the road was done, plus some holes will be filled. At this time Rachel Hutter, Girl Scout Troop 72065 Silver Award Candidate, addressed the Board. For her Silver Award, she must complete 50 hours of community service. She would like to do some work at the Scout House such as: Paint both bathrooms and the hallway in a neutral beige color Replace the mirrors in the ladies’ room Clean the windows Clean the floor The Scout House gets lots of use and this will spruce it up a bit. Discussed when and how this work will be done. Miss Hutter will coordinate with Clerk Schweigert on dates and times the Scout House will be available. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, authorizing Rachel Hutter to do the above-listed work at the Scout House for her Silver Award. Motion carried with all present voting aye. Discussed setting trick-or-treating hours for Halloween. The Fire Department will be having their annual party for children ages 12 and under from 7 pm to 9 pm. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to set trick-ortreating hours from 5 pm to 7 pm on October 31, 2013. Motion carried with all present voting aye. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to make a donation of $100 to the Fire Department toward the Halloween party. Motion carried with all present voting aye. Correspondence was read: Received a notice of a public hearing regarding the NCSO ERT to receive permanent certification. Trustee McAvoy explained that this is a Health Department requirement. Received notice from Cornell University that they will be making changes to their Local Roads Program Received a thank you from two cyclists for the public amenities available in the Village. Received an email from the Village of Barker that the next NWFAVO meeting will be October 17, 2013. Discussed the information Gary Purser provided regarding upgrades needed at the Sewer Treatment Plant. The total is getting close to a million dollars for the grinder and boiler. Clerk Schweigert will be attending a seminar on October 2 to learn about the State Revolving Fund to borrow money for these necessary upgrades. Mayor Westcott advised the Board that the project on N. Hartland Street has been completed. Information has been sent to our attorneys for a response to be sent to the Army Corps of Engineers. Eventually the soil will be moved to the well site. Trustee Blumrick updated the Board on the sidewalk issue. He contacted several municipalities and all handle the issue differently. Discussion ensued regarding different municipal regulations regarding sidewalks. Discussed the recommendation to get the 700 Ford checked. Authorization given to send to Orleans County Ford for a diagnostic test. Discussed the purchasing of a sewer jet hose. It was last replaced in 2000. Mr. Mahar received a quote of $1335. Motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to authorize the purchase of the 400 foot sewer hose at a cost of $1335, based on two verbal quotes received by Mr. Mahar. Motion carried with all present voting aye. Mayor Westcott had a meeting with Bob Forbes on September 6, 2013, on the status of the remediation. The current consent order is more restrictive and FMC is fighting it. They disagree with an October 31 target for a signed order. They would like to return to the terms of the expired consent order. FMC has hired a lobbyist in Albany to work on the issues. FMC wants to start in 2014 and do 40 properties a year. Too many issues still are resolved, i.e., roadways logistics, Fire Dept., Police Dept., and School involved, etc. Deputy Mayor Conley asked if FMC has considered litigations. They have but feel they wouldn’t win. Mayor Westcott presented Mr. Forbes with a list of ways that FMC can help the Village. On September 10, Mayor Westcott met with reps from MPFagan, our public relations firm. The highlights of the meeting were: Contact Amy Fisk re: brownfields. We should pursue the grant to get these properties cleaned up. She will be at the October meeting with an update. Kelly Avenue and Barden Homes area could be changed to a light industrial area Lots need developing Dissolve the trailer park and redevelop into patio homes for seniors There was an issue regarding the property next to Margaret Droman Park. The current owner maintained that the power lines put in for the pavilion were put on her property. Mayor Westcott and Doug Eggert met with the property owner and Rick Manns, from the NYS Canal Corporation, regarding this. The power lines were not on private property. During the investigation, the issue of the Village’s purchasing the vacant lot came up. Mayor Westcott reiterated the offer of $5,000 that the village made in 2010 for the property. Apparently, the owner turned down the purchase offer as she misunderstood it to be for $500. Discussed if the offer should be made again. The Village could use that property for another pavilion or something else. Deputy Mayor Conley suggested that it would be less costly to make the offer than to take the property via eminent domain. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to make an offer of $5,000 plus closing costs for the landlocked Front Street lot that is adjacent to Margaret Droman Park. Motion carried with all present voting aye. In the absence of a Village Coordinator, the Village is in need of a Water Operator in Charge. Doug Eggert has his water license and has agreed to be the WOC until the Village Coordinator can obtain the water license. Mr. Eggert asked for compensation for this role, as the last time he was appointed WOC, it was 3 and a half years before the Coordinator was able to obtain his water license. Being WOC involves responsibility, including signing reports, taking care of water leaks, and many other things. Mr. Eggert has asked for an additional $1 per hour stipend so long as he is WOC. Deputy Mayor Conley said that this offer is very reasonable. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to appoint Douglas Eggert as Water Operator in Charge for a one-year term, to be renewed annually until the future Coordinator is able to assume this responsibility. During tenure as WOC, Mr. Eggert will receive an additional $1 per hour so long as he is Water Operator in Charge, based on the attorney’s review and approval. Motion carried with all present voting aye. Clerk Schweigert advised the Board that Clute Philips VFW Post has requested permission to install a flag pole at the Margaret Droman Park pavilion. As this is on Canal property, permission must be applied for, and she is completing the application. As part of the application process, the Board must authorize the application. A motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to authorize Clerk Schweigert to complete and file the application to have a flag pole installed at Margaret Droman Park. Motion carried with all present voting aye. Trustee Hinkson announced that Mike’s Barber Shop building, including Dr. Oswari’s office, will soon be for sale. Chief Swick asked if the Village would consider giving Dr. Oswari a certification of appreciation for practicing in the Village for so many years. This will be considered. Trustee McAvoy advised that the Fire Department is contemplating taking the car cruise back. Kevin Czaja and Pastor Jim Knapp are willing to coordinate the effort. They will begin having committee meetings in January. May repurpose Labor Day festivities into the car cruise weekend. Trustee McAvoy observed that the huge car show in Olcott Labor Day Saturday has hurt us. The LOYAL football games have also drawn away kids who might have participated in the Kiddies Parade, too. Clerk Schweigert suggested that the Fire Department the Village combine to have a joint effort on this event. That idea will be passed onto the Fire Department. This has always been a positive event for the Village, so combining the two weekend events should draw people back in. Trustee McAvoy, asking on behalf of the Fire Department, inquired if the Board would have any issue with the Fire Department’s putting a second hall outside the Village, mostly to just store extra equipment. Discussion ensued as Mr. Norris advised that this may not be legal. He will look into it. Determined that if it is not illegal, the Board would not object to the Fire Department’s locating a second hall outside the Village if necessary. Trustee Blumrick advised the Board that his concerned about boaters. Having met with Patt Fagan, he read a list of issues that they felt needed to be addressed. One of the biggest problems is that the canal lift bridges stop at 6 pm each night. Mayor Westcott advised that we will need help from state reps to implement many of these items, and several are on his “wish list” for FMC. Trustee Hinkson thanked Trustee Blumrick for his efforts on this. Perhaps the state will eventually release the $250 thousand member’s item we were granted several years ago and many of the suggestions could be implemented with those funds. A motion was made Trustee McAvoy, and seconded by Trustee Hinkson, to move into executive session for the purpose of consultation with the Village’s attorney. Motion carried with all present voting aye. Mayor Westcott opened executive session at 8:36 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to return to general session. Motion carried with all present voting aye. Mayor Westcott reconvened general session at 9:31 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to hold a special meeting of the Board of Trustees on October 1, 2013, at 6 p.m. Motion carried with all present voting aye. There being no further business, a motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to adjourn. Motion carried with all present voting aye. Meeting adjourned at 9:32 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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