Minutes

July 15, 2013

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, July 15, 2013, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Police Chief Swick, ClerkTreasurer Schweigert, Code Officer Belson, and Daniel E. Seaman & Brian Seaman, attorneys. Coordinator Dodge was absent. Trustee Blumrick led the Pledge of Allegiance. There were no Village residents in attendance. Joe Hickman, from Modern Disposal, presented information to the Board regarding a biweekly cart-based recycle program. He explained what it entails, the cost to the Village, and provided a graph indicating how recycling increases when a municipality moves to cart-based recycling. Discussion ensued regarding changing to cart-based recycling as a part of renewing our contract with Modern or if the contract should go out to bid in 2014. Board will consider this issue in the future. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to approve the minutes of the June 17, 2013, meeting. Carried with all present voting aye. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to authorize payment of bills submitted on Abstract No. 02-13/14 in the amounts of: General: $76,429.81; Water: $12,124.05; Sewer: $5,336.78; for a total of $93,890.64. Carried with all present voting aye. A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to approve payrolls 2 and 3 for weeks ending June 22 and July 6, 2013. Carried with all present voting aye. A motion was made by Trustee Blumrick, and seconded by Deputy Mayor Conley, to approve 2012-2013 budget year transfer in the amount of $1,746.02 from A1990.4 to A9970.7 for interest on the RAN. Carried with all present voting aye. The Water Fund made a loan of $20,000 to the Sewer Fund in January 2013. The Sewer Fund was unable to repay the loan. As the 2012-2013 budget did include a transfer from the Water Fund to the Sewer Fund, this loan will be treated as a transfer to close out the books. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to approve 2012-2013 budget year inter-fund transfer in the amount of $20,000 from the Water Fund to the Sewer Fund. Carried with all present voting aye. The Treasurer’s report was submitted and accepted for June 2013. There was no Public Works report submitted for June 2013. The Village and Town Police reports were submitted and accepted for June 2013, with Chief Swick reading the highlights. There was no fire report submitted for June 2013. The Code Enforcement report for June 2013 was given by Brian Belson. A motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to move into Executive Session for the purpose of discussions with the attorney. Carried with all present voting aye. Mayor Westcott opened executive session at 7:40 p.m. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to return to general session. Carried with all present voting aye. Mayor Westcott reconvened general session at 7:55 p.m. Correspondence was read: Received a notice from the New York State Office of the State Comptroller that the Village’s records will be audited in the near future. An entrance interview has been scheduled with Mayor Westcott and Clerk-Treasurer Schweigert for Wednesday, July 17, 2013. As the Comptroller’s office has not been here in 10 years, we have been expecting this visit. Received Niagara County Center for Economic Development’s newsletter. Received notice that as of July 3, 2013, the Niagara County landfill will be closed. Received a letter from Cornell asking that we support their efforts to keep the transportation training program open. Coordinator Dodge would like it if the Board sent a letter of support as he has been helped by this program. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to authorize a letter of support as requested by Mr. Dodge. Carried with all present voting aye. Wendel submitted two proposals for professional services regarding the two grants we are applying for. Clerk Schweigert gave background on both: We were notified by the DEC that there may be money available to close the dam. Wendel will draw up a cost estimate for this. We will also need cost estimates for a bicycle storage/visitor’s center that we are attempting secure TEP funding for. Wendel gave us a proposal for this, too. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to accept Wendel’s proposals of $3,800 for the Hazard Mitigation Grant Assistance and $3,500 for the Transportation Enhancement Grant Assistance. Carried with all present voting aye. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to authorize applying for the Hazard Mitigation Grant that is currently being offered by New York State. This grant will be for funds to close the dam owned by the Village. A letter of intent must be filed by August 1, 2013. Carried with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to authorize filing for the Transportation Enhancement Program funds that are being offered by the NYS Department of Transportation. Carried with all present voting aye. Trustee Hinkson asked about the status of the letters to be sent to all involved parties regarding the Village stance against moving the Royalton Hartland schools out of the Village. Discussion ensued regarding this as Mayor Westcott updated the Board on his most recent meeting with FMC personnel. FMC has no intention at this time of funding any changes to the school’s location. He advised FMC that he would like more of a financial investment in the Village to improve what has been damaged by the ongoing arsenic exposure investigation. He would like to form a steering committee by September to determine what the Village should look like and how to generate revenues for it. Would like to revitalize the Main and State Street business district. The Village’s LWRP will be taken into consideration for this. Mr. Seaman advised that the Board should still send letters outlining their position to other municipalities and the school boards involved. He and Mayor Westcott will meet to write the letters. Mr. Seaman updated the Board on the following: brownfield projects in the Village. Search warrants will be secured within the next 30 days. the union contact has been completed. Clerk Schweigert advised that the Village employees have signed it & back pay has been issued. his office is working on a policy for security breach which we must have on file personnel policies are being completed. letter has been sent to Niagara County stating that the Village would like to take possession of 14 State Street Trustee McAvoy advised all that ICS 300 training will be offered in August at the County’s Public Safety Building. It is not required but it is recommended that trustees, mayors, police chiefs, etc. take it. Must have ICS 100 and 200 to take it. If interested, applications are available from the Niagara County Fire Coordinator’s website. Trustee McAvoy asked on behalf of the Fire Department to store for permission to store Fran Gaughn’s wheelchair ramp in the Village Hall basement. If it is needed by someone else in the future it will be readily available. There is no room at the Fire Hall to store it. Permission granted. Trustee McAvoy advised the Board that the Fire Department will be conducting a slow controlled burn of a condemned house on N. Hartland Street that is owned by Tim White. Mr. Belson has a letter from Mr. White giving permission and releasing the Village and the Fire Department from any liability. There is no insurance on the premises. The Clerk’s office will notify nearby residents so they are not alarmed when the burn occurs. The owner will clean up following the burn. The next regular meeting of the Board of Trustees will be on Monday, August 19, 2013, at 7 pm in the Village Hall. There being no other business, a motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to adjourn. Carried with all present voting aye. Meeting adjourned at 8:53 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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