Minutes

December 16, 2013

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, December 16, 2013, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Bobbitt, Police Chief Swick, Clerk-Treasurer Schweigert, Building Inspector Belson, and Daniel E. Seaman, attorney. Trustee Hinkson was absent. Deputy Mayor Conley led the Pledge of Allegiance. There were a few people in attendance, as well. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to approve the minutes of the November 18, 2013, meeting. Carried, with all present voting aye. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to authorize payment of claims submitted on Abstract No. 7-13/14 in the amount of: General: $27,646.28; Water: $7,507.56; Sewer: $6,806.59; for a total of: $41,960.43. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to authorize the following budget transfers: TO FROM AMOUNT A1440.4 (engineer for grant) A1490.1 (Coord wages) $2,674.18 A1490.4 (DPW admin J Mahar as consultant) A1490.1 (Coord wages) $4,000.00 A1910.4 (insurance) A1325.1(Clerk wages) $ 150.00 A9010.8 (retirement) A1990.4 (contingent) $7,423.00 A9015.8 (police retirement) A1990.4 (contingent) $1,574.00 Total: $15,821.18 Carried with all present voting aye. A motion was made by Trustee Blumrick, and seconded by Deputy Mayor Conley, to approve payrolls number 13 and 14, for weeks ending November 23 and December 7, 2013. Approved with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to authorize the Clerk-Treasurer to submit the 11th principal payment on January 2, 2014, for the EFC Water System Serial Bonds-2000. Payment to be made from the Sewer Account as follows: Principal: $20,000.00 Interest: 1,024.75 Total: $21,024.75 Carried with all present voting aye. The Treasurer’s report was submitted and accepted for November 2013. The Public Works report was submitted and accepted for November 2013. Mr. Bobbitt advised the Board that he is working on getting a price for replacing the batteries on the radio readers. He has been in contact with TiSales and Lock City Supply. He also noted that the jet hose for the sewer truck has been received and installed. Mayor Westcott asked that the ice rink at the Scout House be readied so, weather permitting, it can be used over the Christmas holiday. The Fire Department is willing to flood it if it is ready in time. Mr. Bobbitt advised it would be. Mayor Westcott also let Mr. Bobbitt know there is a light near the back of the rink that should be set to turn on at dusk and off at about 8:30 pm. Deputy Mayor Conley asked about the status of the salt order. Mr. Bobbitt replied that there were not problems placing the order, the first delivery has been made, and the salt will be stored in the DPW garage. Trustee Blumrick advised Mr. Bobbitt that he’d looked at the trees at the end of Vernon near the canal and they will be in the way of plowing. Mr. Bobbitt will check them, and if necessary, will see about removal or moving them. They were planted on Village property by the next-door resident to the property. The Village and Town Police reports were submitted and accepted for November 2013. Chief Swick noted that the Village received the platinum award from AAA for traffic safety in 2013. The Code Enforcement report was submitted ad accepted for November 2013. Received a report from Patt Fagan regarding the “Porches of Middleport” program that is part of the public relations grant. Received a report from Julie Maedl regarding the “Avenue of Trees” program that was included with this year’s tree lighting ceremony. Mayor Westcott read the report to those present. Both Mayor Westcott and Trustee McAvoy said they had received a lot of positive feedback regarding the trees, so we should consider doing this again next year. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to approve the 2014 Fire Contract with the Town of Hartland in the amount of $40,161. Carried, with all present voting aye. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to set the Village Election on Tuesday, March 18, 2014. The polling place will be the Village Hall, and polls will be open from 12 o’clock noon until 9:00 p.m. Carried, with all present voting aye. Correspondence was read: Received notice that the sale has gone through on the purchase of the vacant lot on Front Street next to Margaret Droman Park. The Village now owns this lot. At this time property owner Dominick Ciliberto was invited to address the Board. He showed the Board his plans for renovations to 8 Vernon Street. Discussed plans for this building. He plans to make renovations that would allow up to three tenants to be in there. He showed them renditions of the plans. Mr. Seaman advised the Board that Village code would require a site plan review by the Board of Trustees for these plans. Since Mr. Ciliberto has enough information with him, the Board could consider this presentation the required site plan review. Discussed plans for the building, including the possibility of an addition on the north end. Mr. Ciliberto advised the Board that drainage is an issue in the parking lot, and he would be looking for assistance in lowering the sidewalks so water could drain into the streets. Discussed this. Mr. Seaman advised the Board that, as the same basic structure will remain, there is no SQRA to address, so they could approve this tonight. He also advised Mr. Ciliberto that if his plans change to anything more elaborate, he would need to come back to the Board regarding them. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to approve the site plans as produced by D. Henderson on December 3, 2013, and submitted to the Board of Trustees this evening. Carried, with all present voting aye. Regarding the parking lot and sidewalk, Mr. Ciliberto was instructed to work with Building Inspector Belson and Village Coordinator Bobbitt regarding this issue. Mayor Westcott asked that a Planning Board meeting be arranged in the near future to have the Board review Mr. Ciliberto’s plans. Clerk Schweigert passed around printouts indicating adjustments made to water accounts for the Board’s review and initials. Clerk Schweigert advised the Board that KeyBank has recommended that several bank accounts be closed or combined to avoid large service charges commencing in January 2014. If all of the current accounts stay open, we will incur $350 monthly charges. If we close several accounts and begin using online banking, we can reduce the amount to $129 per month. After discussions with KeyBank and Office of the State Comptroller’s personnel, she recommends combining the Water Fund and General Fund checking accounts and closing the Capital Improvements Checking account (as also recommended by the State Comptroller’s Office) and the General, Water, and Sewer savings accounts, as we earn very little interest from these accounts. Funds from the savings accounts will be rolled into the respective checking accounts. The following accounts will remain open: Payroll checking, Health Insurance checking, Trust & Agency checking (per the OSC, this must remain open), Sewer checking (this cannot be commingled with Water and General Funds) and the combined General/Water checking account. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to close bank accounts as recommended by Clerk Schweigert. Clerk Schweigert was authorized to investigate alternate banking and report in January her findings to the Board. Attorney Seaman advised the Board that the tax override was authorized that last two years and should be again this year. This action does not mean that the Board intends to go above the 2percent tax cap, but rather it returns home rule back to the Village. The Local Law to override the tax cap was introduced by Deputy Mayor Conley. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to set the public hearing for this local law at 7 pm on Tuesday, January 21, 2014. Carried, with all present voting aye. The next regular Board Meeting is Tuesday, January 21, 2014, at 7:00 p.m. (This is on Tuesday due to the federal holiday, Martin Luther King Day, on Monday, January 20, 2014). A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to move into Executive Session for discussions with attorney. Carried, with all present voting aye. Executive Session opened at 7:47 p.m. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy to return to General Session. Carried, with all present voting aye. General Session reconvened at 8:15 p.m. The Board was advised that the current carrier of disability insurance is discontinuing offering that service. The Board wants to continue offering this benefit to employees. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, authorizing the purchase of disability insurance coverage so that this benefit continues for all qualified employees. Carried, with all present voting aye. Clerk Schweigert will work with the Village’s insurance broker to secure a policy at the best price. Chief Swick asked for permission to install security cameras at various spots on Villageowned buildings. The cost of these systems has decreased dramatically, and good ones can be purchased for less than $1,000. Although he has the authority to purchase the system, he would like permission to attach them to Village-owned buildings. Discussed the benefits of this. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, authorizing Chief Swick to purchase and install a security camera system on Village-owned buildings. Carried, with all present voting aye. There being no other business, a motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to adjourn. Carried, with all present voting aye. Meeting adjourned at 8:19 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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