Minutes

May 20, 2013

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, May 20, 2013, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Deputy Mayor Conley led the Pledge of Allegiance. There were no Village residents in attendance. Immediately following the Pledge of Allegiance, Mayor Westcott opened the Public Hearing regarding “A Local Law Establishing fees for the Village of Middleport.” A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to approve the minutes of the April 15, 2013, meeting. Carried, with all present voting aye. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to authorize payment of bills on Abstract 12-12/13, in the amounts of: General: $31,844.19; Water: $3,562.55; Sewer: $10,416.81; for a Total of $45,823.55. Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to approved payrolls No. 24 and 25 for periods ending April 27 and May 11, 2013. Carried, with all present voting aye. The Treasurer’s report was submitted and accepted for the month of April 2013. The Public Works report was submitted and accepted for the month of April 2013. Trustee Hinkson asked why the water pressure is still low on Freeman Avenue following the water main repair last month. Mr. Dodge will check into it. Trustee Blumrick asked about the status of stump grinding. Stephen Smith is off work indefinitely, so this work is on hold for now. Discussed vacant properties with overgrown grass. Letters have been sent to the worst offenders. The Village and Town Police reports were submitted and accepted for the month of April 2013, with Chief Swick reading the highlights. The fire report was submitted and accepted for the month of April 2013. Mayor Westcott closed the public hearing at 7:20 p.m. There were no comments made. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to pass “A Local Law Establishing fees for the Village of Middleport.” Carried, with all present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to adopt the building permit fee schedule as proposed by Brian Belson in February 2013. A copy of the schedule is attached to these minutes. Carried, with all present voting aye. No refuse/recycle collection on Wednesday, May 29, due to the Memorial Day holiday. Regular pickup will be on Thursday, May 30, 2013. Water and Sewer Billing for the quarter billed on May 1, 2013 were as follows: Water: $ 49,028.27 and Sewer: $ 48,190.02, for a total of $97,218.29. Amount of unpaid water/sewer bills as of April 30, 2013, added onto 2013 - 2014 tax roll: $11,489.29. A list of unpaid accounts is attached. Tax warrant was signed by Mayor Westcott in the amount of $547,944.29 (this includes tax levy of $536,455 and unpaid water/sewer in the amount of $11,489.29). Discussed hiring Zachary Blackburn again as Seasonal Help – laborer again this summer. Civil Service has already approved his application for this position. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to hire Zachary Blackburn again as Seasonal Help – laborer at a rate of $8.50 per hour as early as May 21, 2013, should he be available. Mr. Dodge will determine his schedule. Carried with all present voting aye. Correspondence was read: Received a request via email asking if the Girl Scouts could have an in-house “field trip” in conjunction with our summer recreation program. They are working with the Boy Scouts to have a similar program for boys. Discussed this request. Mayor Westcott is concerned that parents may think the Village is recruiting for the scouts. The Recreation Director, Heather Pedini, has no problem with this request as the Girl Scouts satisfied her concerns. Permission granted at Heather Pedini’s discretion as to how much the Scouts will be allowed to do. Received a request from the Coast Guard, asking that the week of May 18 be declared “Boating Week.” Received a notice of federal grant monies that will be available for transportation issues. Clerk Schweigert sat in on the webinar required training, and would like to explore the possibility of writing a grant request to build a welcome center. Board agrees with this endeavor, if it works out. Mayor Westcott, Trustee McAvoy, Chief Swick, and Code Officer Belson will be attending the county’s Disaster Evacuation Plan initial meeting on May 22, 2013. Mr. Dodge will be unable to attend as he is short-handed at the moment. Mayor Westcott reminded all that there will be an important meeting on May 28, 2013, at the Masonic Lodge regarding the ongoing remediation efforts in the Village. There will be an update of the Basis of Statement, although the agencies are leaning toward CMA 9 still. Mayor Westcott brought up the issue of the study that the Barker School District has asked for to determine if the Royalton Hartland School District and the Barker School District should combine together. The remediation efforts currently being considered by the state agencies would include additional clean up at the Middle and High School grounds, and they will go forward regardless of the possibility of a combining of school districts. There is currently a construction program going on to link the Middle and High School grounds and this will also continue regardless of the study. Discussed the Village’s sound system. The current caretaker, Ric Jones, missed the last two events and there is concern that he should continue to be the one who does this for us. Clerk Schweigert explained that it is not stored at the Village Hall as the caretaker would then need access to it. An email will be sent to remind him that the system is needed for Memorial Day. Following that event, a letter will be sent to him to see if he wishes to continue on as the caretaker. Trustee Blumrick is willing to do set up and take down at events, but he does not have storage space for the system. Mayor Westcott inquired if there is still a drainage issue at St. Stephen’s church. Mr. Dodge advised that he looked the area over, and it will be very costly to correct it. Mayor Westcott advised that the union contract was settled in one meeting. He advised the board of the terms of the contract. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to authorize Mayor Westcott to ratify the contract conditional upon the review and approval of acceptable contract language by the Village’s attorney. Carried, with all present voting aye. Mayor Westcott advised the Board that the wetlands delineation is nearly complete. The next regular meeting will be held on Monday, June 17, 2013, at 7:00 p.m. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to move into executive session for discussions with the Village’s attorney. Carried, with all present voting aye. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to return to general session. Carried, with all present voting aye. Mayor Westcott reconvened general session at 8:26 p.m. Discussed the need for a second seasonal laborer, especially with the Mr. Smith on sick leave. Trustee Hinkson suggested Eric Dodge as a candidate. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to create a second as Seasonal Help – laborer position. Carried, with all present voting aye. Clerk Schweigert will file the necessary paperwork with Civil Service. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to hire Eric Dodge as a Seasonal Help – laborer, pending Civil Service approval, at a rate of $8.50 per hour commencing June 3, 2013. Hours to be determined by Coordinator Dodge. Carried, will all present voting aye. Discussed expenditures to do more paving in May of 2013. Mr. Dodge would like to exhaust the budget for this. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, authorizing Mr. Dodge to expend the remaining CHIPs and streets budget in the amount of $22,128.85 total. Carried, with all present voting aye. Mr. Dodge advised that he would like to purchase an underground utility locating tool at a cost of a maximum of $3,000. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, authorizing Mr. Dodge to purchase and underground utility locating tool at a maximum of $3,000, following the Village’s procurement policy. Carried, will all voting aye. Mr. Dodge asked if the DPW could return to summer hours. Mayor Westcott and Deputy Mayor Conley both voiced their opinion that it is better for the Village if the DPW works 5 days a week, 8 hours a day. Mr. Dodge advised that he feels the summer hours work, but under current circumstances he will accept this. There being no other business, a motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to adjourn. Carried, with all present voting aye. Meeting adjourned at 8:35 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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