Minutes

October 15, 2012

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, October 15, 2012 in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Dodge, Police Chief Swick, ClerkTreasurer Schweigert, and Daniel E. Seaman, attorney. Deputy Mayor Conley was absent. Mr. Dodge led the Pledge of Allegiance. Fire Chief Boyle and one other person were in attendance, as well. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to approve the minutes of the September 17, 2012, meeting. Yea vote by all Trustees present. The motion was carried. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to authorize payment of bills submitted on Abstract 5-12/13 in the amount of: General - $126,291.92; Water - $10,351.84; Sewer - $10,342.20; for Total of $146,985.96. Yea vote by all Trustees present. The motion was carried. A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to approve payrolls 9 and 10 for weeks ending September 29 and October 13, 2012. Yea vote by all Trustees present. The motion was carried. The Treasurer’s report was submitted and accepted for the month of September 2012. The Public Works report was submitted and accepted for the month of September 2012. The Village and Town Police reports were submitted and accepted for the month of September 2012, with Chief Swick reading the highlights. The fire report was submitted and accepted for the month of September 2012. Overnight parking ban will be enforced by the Police Department commencing Sunday, November 4, 2012, through Sunday, April 7, 2013. The newspaper will be notified. Correspondence was read: Mayor Westcott received a letter from the Fire Company advising of some changes in the elected members. The Mayor and Trustees received a letter from the NYSDEC regarding a meeting between their new representative to this area and DPW personnel. Mayor Westcott received a letter from Time Warner Cable regarding some restructuring they’ve done. No major changes. Clerk Schweigert reported to the Board regarding direct deposit. ADP has advised it will cost a minimum of $7.70 per pay for this service, for a minimum of $200 per year. Department heads were instructed to poll their employees to see if they want this service. Mayor Westcott advised the Board regarding the meeting he had with Town of Royalton Supervisor Jennifer Beiber regarding the upcoming vacancy in the position of Code Enforcement. As this involves hiring an individual, it will be discussed in executive session. Clerk Schweigert advised that she had attended a webinar regarding the 2-percent tax cap. Discussed this. Attorney Seaman recommends passing the override legislation as insurance each year. Board will do this again. Legislation may be introduced at November Board meeting. Clerk Schweigert advised the Board that she and Mayor Westcott attended a seminar on bicycle tourism in Albion on October 10. It was informative, and bicycle tourism is something we should get involved with as there is a lot of money there. Discussed if the grant for public relations could possibly be used for this. Mr. Seaman suggested that the Board hold a special meeting regarding this grant, as we have had to request an extension on it but only until July 31, 2013. He had made some revisions to the contract with J Fitzgerald that he sent to the Board for review. To date he has not received any comments. He suggests the Board review them and discuss at the November meeting, if another meeting hasn’t already been held regarding this. Clerk Schweigert advised the Board that she will be attending a webinar this week on Economic Distress guidelines that the NYSOSC is considering implementing. Mayor Westcott advised the Board that there is some information regarding this in the Clerk’s office, should anyone want to educate themselves on the matter. Trustee Hinkson advised she was contacted by a resident regarding a vehicle in the front yard of 27 Park Avenue. Matter will be referred to Tom Arlington. Trustee Hinkson advised she was contacted by a resident regarding a pit bull on Manor Lane. Chief Swick advised he is already working on the issue. Trustee McAvoy said he has observed several dog owners out and about with their dogs without a leash. He suggested that patrolmen remind these dog owners that we have a leash law when they observe this. Chief Swick agreed. Trustee McAvoy brought up the issue of the parking lot on Main Street. The Fire Company has contracted to have the Town of Royalton pave it. The Town of Royalton is willing to pave the Village’s portion of the parking lot at a cost of $2,850 and bill us separately. Discussed what will be done. The lot at 31 Main Street will not be paved over, as the Village does not yet own that. Mayor Westcott and Mr. Dodge will be on site during the paving to make sure only the correct area will be paved. Mayor Westcott had check with Mr. Seaman on the legality of this and with Clerk Schweigert to see if the funds are available in the budget. Since the Vernon Street paving came in under budget, there are funds available in the street’s line. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to authorize the Town of Royalton to pave the Village’s portion of the parking lot on Main Street at a cost of no more than $2,850. Yea vote by all Trustees present. The motion was carried. Trustee McAvoy asked if the signs suggesting a minimum donation held during this year’s boating season. Chief Swick responded that donations totaled over $1,700, which is about the annual amount collected, but boat numbers were down this year, so the signs probably did help. Mayor Westcott reported on a meeting he had with Jeff Sheridan, a representative from Congresswoman Hochul’s office. They discussed the letter that the Village sent to the governor, and Mr. Sheridan was given a tour of past remediation project areas and he took pictures. He was also given a copy of the proposed remediation area map. Congresswoman Hochul will send another letter to the governor, with a copy coming to the Village. Mayor Westcott also advised the board that it is his understanding that the EPA has written a letter to the DEC advising that they are in agreement with the Village that a CAMU should not be allowed at the FMC site. Mr. Seaman would like a copy of the letter when one is available. Mayor Westcott advised the Board that a get together will be held on October 16 to say goodbye to FMC Plant Manager Andy Twarowski, who is relocating back to Philadelphia. The new plant manager, Noel Parker, started today. Mr. Dodge advised the Board that he has requested that FMC put up signs at South Vernon Street to let drivers know where the truck entrance is on Telegraph Road. They have agreed to do this. Niagara County sign shop is making the weight limit signs for Vernon/South Vernon Street. If there is not enough room in the ROW at the south end of South Vernon Street, the owner of 67 S. Vernon has agreed to let the sign be placed on his property. The next regularly scheduled meeting of the Board of Trustees will be held on Monday, November 19, 2012, at 7:00 p.m. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to move into executive session for discussions of matters leading to the appointment or employment of a particular person. Yea vote by all Trustees present. The motion was carried. At this time, Mr. Dodge left the meeting. Mayor Westcott opened executive session at 7:45 p.m. A motion was made by Trustee Hinkson, and seconded by Trustee Blumrick, to return to general session. Yea vote by all Trustees present. The motion was carried. Mayor Westcott reconvened general session at 8:15 p.m. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to pursue the matter of hiring a Code Enforcement Officer with the Town of Royalton. Yea vote by all Trustees present. The motion was carried. There being no further discussion, a motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to adjourn. Yea vote by all Trustees present. The motion was carried. Meeting adjourned at 8:16 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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