Minutes

November 20, 2012

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, November 20, 2012, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Mayor Westcott led the Pledge of Allegiance. Also in attendance were Don Jablonski and Don Bardeen, representatives from insurance brokers Crown Benefits. Mr. Jablonski and Mr. Bardeen updated the Board on expected costs increases, many due to the Affordable Healthcare Act. They advised the Board to expect an increase in premiums by about 13 percent. The AHA also has some changes that may impact our union contract, as soon we may no longer be able to finance all of the premium and deductible. Governor Cuomo signed an Executive Order in April 2012 that will allow for the creation of health insurance exchanges among smaller groups. This exchange will allow for insurance access without being penalized. Discussed the impact of all of this on the Village. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to approve the minutes of the October 15, 2012, meeting. Carried unanimously. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to authorize payment of bills submitted on Abstract 6-12/13 in the amount of: General: $101,451.58; Water: $13,482.80; Sewer: $35,987.26; for a Total of $150,921.64. Carried unanimously. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to authorize the following budget transfers: TO FROM AMOUNT A1910.4 A9010.8 $2,710.10 A7145.4 A9010.8 251.90 A7310.4 A9010.8 1.01 A7145.1 A9010.8 174.00 A7310.1 A9010.8 62.40 A7310.11 A9010.8 28.00 A3120.1 A9010.8 375.05 Total: $3,602.46 The Treasurer’s report was submitted and accepted for October 2012. The Public Works report was submitted and accepted for October 2012. The Village and Town Police reports were submitted and accepted for October 2012 The fire report was submitted and accepted for October 2012. The Code Enforcement report was submitted and accepted for October 2012. 1. The water and sewer billing for the quarter ending November 1, 2012: Water: $49,710.58; Sewer: $48,973.76; for a Total of $98,684.34. Correspondence was read: Received a donation and thank you letter from the LaSalle Yacht Club Received signed Appendix X, which extends the $40,000 grant for public relations Received information from the State Comptroller’s Office regarding the “Piggy back law” which allows municipalities to make purchases via other municipalities bids as long as the bid satisfies all NYS requirements. Mayor Westcott advised the Board that Home Serve is sending out letters to residents offering the chance to purchase water line insurance. This is a legitimate service but not really necessary. He wanted the Trustees to know this in case they receive phone calls about it. He received an email advising that MCIG has contracted with Siena Research to survey residents regarding the ongoing remediation efforts. He urged anyone who receives a call to take the time to respond. He received notification that Niagara County will be installing a new emergency system. The SQRA has been completed for this wireless system. The Local Law to override the tax cap was introduced by Trustee Blumrick. A motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to set the public hearing for this local law at 7 pm on Monday, December 17, 2012. Carried unanimously. Mayor Westcott received a response from the DEC regarding his letter to Governor Cuomo about the remediation action. Copies were distributed to the Trustees. Discussed. Mr. Dodge advised that the bid for the surplus vehicles are in the works. The police vehicle will be advertised; the tractor will be picked up by Teitsworth for auction. He advised the board that the weight limit signs on Vernon/South Vernon Streets have been installed. He has also contacted FMC about their sign, but no response yet. Mayor Westcott advised the Board that 7 of the 8 Planning and Zoning Board members attended the training done by Attorney Seaman to satisfy their required training. Clerk Schweigert advised the Board that she will be canceling the radio license for the DPW as they no longer use the radios. We must switch to narrowband radio or cancel by January 2013. In the event of an emergency, our DPW would be able to borrow radios from Niagara County. Clerk Schweigert will be attending training to apply for a records management grant to a records inventory. Deputy Mayor Conley thanked the DPW for the leaf pickup. He also noted he was approached about the empty lot across from the RH Middle School about if it is buildable or not. Discussed the issue. The lot is outside the Village, so the person interested would have to contact the Town of Royalton about upgrade issues. Trustee McAvoy observed there are too few areas in the Village for new buildings to help increase the tax base. Discussed the $40,000 public relations grant from Senator Maziarz. It will be difficult to promote the Village with the ongoing arsenic investigation. The Board discussed the possibility of more internet interaction, maybe a website for events and a Facebook page. Clerk Schweigert will pass this information onto J Fitzgerald, along with a request as to the possible cost and how to find an individual or company who handles this issue. Mayor Westcott advised the Board that he has been notified that the Union Contract negotiations are coming up. The Teamsters have notified him that the current contract ends in 180 days. Trustee Hinkson advised that she had received some complaints regarding the backyards of properties on Francis Street. The train from Medina passes by them, and passengers have made negative comments about the appearance. Mayor Westcott advised that had also been contacted about this issue and Mr. Arlington has addressed it. Attorney Seaman suggested that homeowners be cited immediately instead of simply warning them about the possibility of a court appearance, as has been past practice. Mayor Westcott noted that the Town of Royalton placed an ad in the paper regarding a replacement for Tom Arlington. The mayor has not heard from the Town regarding his email on this issue following the October board meeting. Mayor Westcott noted that the annual Tree Lighting Ceremony will be on Friday, November, 30, 2012. He asked that any Trustees who may be there to please attend. He also gave them a list of Village events that occur throughout the year that they should attempt to attend whenever possible. Trustee McAvoy asked about fees that the Village charges for certain thing. His concern is that we are undercharging for some services. Clerk Schweigert advised that is an issue that should be discussed at budget time as that is when the Board discusses revenues and can make changes. Trustee McAvoy asked about the possibility of adding lamps to the existing power sources along the canal. Mr. Dodge advised that the current power is not very strong. Mr. Seaman advised that perhaps this could be added to the $250,000 canalway grant we may eventual get funding for from the state. Mayor Westcott asked if a light will be installed at the walkway of the Scout House. Mr. Dodge advised there is a motion activated photo-cell light now at the front door. He will make sure it is on. Chief Swick advised that the residents nearest to the lights at the horseshoe pits in Rotary Park have requested that the Village waits to turn them off until after they return to Florida. Trustee Blumrick asked for an update on the $250,000 grant. Mr. Seaman advised that we will have to rework it now that the Basket Factory is closed. The state has notified us that there is no funding available for it, but it is still a possibility. Trustee McAvoy suggested that the committee appointed for this grant meet and discuss necessary changes to the current plan. The next regularly scheduled meeting of the Board of Trustees will be held on Monday, December 17, 2012, at 7 pm. There being no further business, a motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to adjourn. Carried unanimously. Meeting adjourned at 9:07 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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