Minutes

June 18, 2012

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, June 18, 2012, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Hinkson, Trustee McAvoy, Coordinator Dodge, Police Chief Swick, ClerkTreasurer Schweigert, and Daniel E. Seaman, attorney. Trustee Blumrick was absent. Trustee McAvoy led the Pledge of Allegiance. There were several Village residents in attendance, as well. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to approve the minutes of the May 21, 2012, meeting. Carried. Wendel Duchscherer’s proposal for preparing the 2012 SPDES application arrived following the May 2012 meeting & the application had to be filed with the DEC by June 10, 2012. Mayor Westcott authorized the expenditure on May 22, 2012, with the understanding that the Board would approve it at this meeting. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, authorizing Wendel Duchscherer to prepare the 2012 SPDES permit application at a cost not to exceed $4,800. Carried. Expenditures for trees were discussed at the May 2012 meeting, but authorization was not granted, although it was implied. In order to expend funds to purchase replacement trees before the end of the 2011-2012 budget year, Mayor Westcott authorized Mr. Dodge to expend $5,000 on replacement trees for the village, with the understanding that the board would approve at this meeting. A motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to authorize Mr. Dodge to expend $5,000 for trees out of the 2011-2012 budget. Carried. A motion was made by Trustee McAvoy, and seconded by seconded by Trustee Hinkson, to authorize payment of bills submitted on Abstract No. 13-11/12 in the amount of: General: $45,456.52; Water: $23,161.67; Sewer: $27,533.66; for a total of $96,151.85. Carried. A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to authorize the following budget transfers in the 2011-2012 Budget: To From Amount A1325.4 A1325.2 $821.53 A1640.4 A1620.4 $1,375.74 A3120.4 A3120.2 $3,434.41 A5110.2 A5110.4 $15,119.58 A5110.2 A5142.4 $516.69 A5182.4 A5142.2 $841.21 A7110.4 A5142.2 $651.40 A7550.4 A7310.41 $283.35 A9060.8 A9050.8 $911.06 F8340.2 F9901.9 $13,661.67 G812.2 G8120.4 $13,661.66 Total: $51,278.30 Carried. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to authorize payment of bills submitted on Abstract No. 1-12/13 in the amount of General: $82,965.21; Water: $3,274.84; Sewer: $6,030.06; for a total of $92,270.11. Carried. A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to approve payrolls No. 26 and No. 1 for weeks ending May 26 and June 9, 2012. Carried. A motion was made by approve interest payment of $1,095.10 to M & T Investments on the Sewer Improvement Loan on or before July 1, 2012. Carried. The Treasurer’s report was submitted and accepted for May 2012. The Public Works report was submitted and accepted for May 2012. The Village and Town Police reports were submitted and accepted for May 2012, with Chief Swick reading the highlights. The fire report was submitted and accepted for May 2012. The Code Enforcement report was submitted ad accepted for May 2012. A motion was made by Trustee Hinkson, and seconded by Deputy Mayor Conley, to approve the Summer Royalton-Hartland Youth Swim Program beginning July 2 through August 10, 2012. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to approve Kathy Mullin as Swim Director at $15.50 per hour. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to approve the following individuals to the positions of Swim Instructor: Jill Crosby at a rate of $14.00 per hour; Kathy Dudly at a rate of $ 10.00/hour; Jennifer Niethe at a rate of $9.50/hour; Alexandria Seeloff at a rate of $9.00/hour; and Abigail Crosby at $8.50/hour. Carried. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to approve the Middleport Summer Recreation program for the period July 9 through August 3, 2012, to be held at the Royalton Hartland Middle School gym. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to approve Heather Pedini as Assistant Recreation Director at an hourly rate of $12 and Brigitte Schweigert as Recreation Leader at an hourly rate of $7.75. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to authorize proceeding with sidewalk construction to reimburse property owners as stated in Local Law No. 2 for the year 1975 and resolution adopted March 16, 1992, and amended June 21, 2004, June 16, 2008, and June 21, 2010, setting the amount of reimbursement to $3.50 per square foot of sidewalk replaced or fifty percent of the cost, whichever is less. Carried. Correspondence was read: Received a letter of resignation from Police Officer Daniel Laube, effective June 1, 2012 Received a donation and letter of thanks from Swiftwater Sail & Power Received notice of a seminar on trees. Will be forwarded to tree committee. John Keirn, requested that a sign be posted that campers are not to be in the Village parking lot. He also advised he had spoken to an employee of the NYSDOT and they will be maintaining the stretch of property from N. Hartland to the end of Mill Street. Kevin Worosz advised the Board he is interested in purchasing the former well property on Mountain Road. Will be taken under advisement. Mayor Westcott asked Chief Boyle if he’d received a response yet from the resident on S. Vernon Street. No. Chief Swick and Coordinator Dodge asked that the equipment that recent purchase have replaced be declared surplus equipment so they may be disposed of in a reasonable manner. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to declare the 2010 Chevy Tahoe and the 1992 John Deere 310 as surplus equipment and to authorize Coordinator Dodge to dispose of them as he sees fit to get the best price. Carried. Mr. Dodge presented the Board with a list of streets for repair and the estimated costs. Discussion ensued regarding the street repairs, the repair of the parking lot owned by the Fire Department, and the parking lot shared by the Village and Holy Cross Lutheran Church. Will need contracts to do any work on the two parking lots. Discussed the issue of the possibility of remediation on Vernon/S. Vernon. Repairs to the street could be ruined by the large trucks. Using CHIPS moneys for Vernon/S. Vernon ahead of scheduled was based on the remediation being completed already. More information is needed from FMC regarding this. Mr. Dodge indicated that he will need several streets milled for repairs. He would like to use Suit Kote, although they are not the lowest bid. Their milling process allows the milled results to be reused, whereas the lowest bid company does not. A motion was made by Deputy Mayor Conley, and seconded by trustee Hinkson, authorizing Mr. Dodge to arrange for milling of necessary streets by Suit Kote, based on County bid prices, not to exceed $10,000. Carried. Mr. Dodge presented information to the Board regarding contracting out stump removal. He contacted 4 companies, but only one is willing to work with us. Discussion ensued regarding the number of stumps to be removed. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, authorizing Mr. Dodge to hire Cutting Edge Tree Service & Consulting to remove stumps at a cost of no more than $1,500. Mr. Dodge will determine the number of stumps to be removed. Carried. Mayor Westcott advised the Board that there will be a public meeting on June 27 to discuss the agencies’ recent Statement of Basis which will determine. There will be an emergency M-CIG meeting on June 19 to discuss this. He urges all Board members to attend this M-CIG meeting if possible. Mayor Westcott will also be attending on June 27 to meet the new agency personnel who will be working with FMC and the village on this issue. Discussed the proposal. Clerk Schweigert advised that she was approached about bestowing honorary citizenship on a visitor. Proclamation will be produced. The changeover from HSBC to Key Bank requires the mayor to execute a new Depository Collateral Agreement with Key Bank. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to authorize Mayor Westcott to execute the Depository Collateral Agreement with Key Bank. Carried. Clerk Schweigert advised the Board that she attended a NYCOM conference on ethics. NYCOM recommends a review and update of the ethics code. Trustee McAvoy will review the code to determine if it needs updating. Mayor Westcott asked Mr. Seaman if he would be able to do the zoning and planning training for the boards for the required training they need. Mr. Seaman agreed that he could. Training will be set up in the future. Mr. Seaman advised that some training as available online, as well. The next regularly scheduled meeting of the Board of Trustees will be Monday, July 16, 2012, at 7:00 p.m. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to move into executive session for discussions with attorney. Carried. Executive session opened at 7:48 p.m. A motion was made by Trustee Hinkson, and seconded by Deputy Conley, to return to general session. Carried. Mayor Westcott reconvened general session at 8:43 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to authorize Mayor Westcott to execute the agreement with J Fitzgerald, pending approval from attorney. Carried. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to increase the hours for the Seasonal Help Labor up to and including 40 hours per week, pending civil service approval. Carried. There being no further business, a motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to adjourn. Carried. Meeting adjourned at 8:50. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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