Minutes

December 17, 2012

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, December 17, 2012, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Dodge, Police Chief Swick, ClerkTreasurer Schweigert, and Daniel E. Seaman, attorney. Deputy Mayor Conley was absent. Trustee Hinkson led the Pledge of Allegiance. There were no members of the public present. Mayor Westcott advised the Board that the Village an important member of the community was laid to rest today. Besides being a long-term member of the Fire Company, Mike Conley was the Chair of the Zoning Board of Appeals and the Board’s representative to the Wilmot Fund, among the many things he did for the Village. He will be sadly missed by all who knew him. Mayor Westcott opened the public hearing at 7 p.m. regarding a Local Law entitled “A Local Law to Override the Tax Levy Limit Established by General Municipal Law §3-C.” A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy to approve the minutes of the November 19, 2012, meeting. Carried with all Trustees present voting aye. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to authorize payment of claims submitted on Abstract No. 7-12/13: General: $31,063.86; Water: $2,151.18; Sewer: $8,744.09 for a Total of: $41,959.13. Carried with all Trustees present voting aye. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to authorize a budget transfer in the amount of $3,142.47 from A9010.8 to A9015.8. Carried with all Trustees present voting aye. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to approve payrolls number 13 and 14, for weeks ending November 24 and December 8, 2012. Carried with all Trustees present voting aye. A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to authorize the Clerk-Treasurer to submit the 10th principal payment on January 2, 2013, for the EFC Water System Serial Bonds-2000. Payment to be made from the Sewer Account as follows: Principal: $20,000.00; Interest: $ 1,095.10; for a Total of: $21,095.10. Carried with all Trustees present voting aye. The Treasurer’s report was submitted and accepted for the month of November 2012. The Public Works report was submitted and accepted for the month of November 2012. The Village and Town Police reports were submitted and accepted for the month of November 2012. The Code Enforcement report was submitted and accepted for the month of November 2012. Discussed search warrants needed for the Norco property and the Dunn & Schoolcraft property to move ahead with the brownfield remediation effort. They will be needed after the first of the year. Mr. Seaman is in the process of preparing the necessary paperwork for them. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to hold the Village Election on Tuesday, March 19, 2013. The polling place will be the Village Hall, and polls will be open from 12 o’clock noon until 9:00 p.m. Carried with all Trustees present voting aye. Correspondence was acknowledged. Several Christmas cards have been received. Two bids were received for the 2010 Chevy Tahoe Police package. Both were less than the minimum bid of $15,000. Bidders will be advised their bids were unacceptable. Discussed what the next step will be to dispose of the Tahoe. As Mr. Dodge was originally authorized by the Board to dispose of this vehicle as he sees fit, he will move forward on putting it up for auction through Teitsworth. We were very successful in selling the John Deere tractor at this auction site, having received $1,200 more than Mr. Dodge hoped for. If the auction doesn’t bring what we want, it will go up for bid again via sealed bids. Discussed email received from Mr. Arlington regarding his replacement. Mike Hartman will be appointed the Code Enforcement Officer for Royalton. The Board may want to consider appointing him as well. The Board may seek a candidate living within Village limits to fill this position. Mayor Westcott has not received any contact from Royalton Superintendent Beiber regarding this issue since his email to her in October. Mr. Arlington also advised the Board that he may leave prior to his original target date of January 31, 2013. Trustee Blumrick asked about a past discussion regarding the increase of parking fees. Trustee McAvoy responded that the Board discussed looking at all of the fees currently charged. Clerk Schweigert advised this is generally done during budget process. Mr. Seaman responded that it is never too early to start discussing fees. Mayor Westcott asked if the risers have been received for Vernon/S. Vernon St. Mr. Dodge said all have been installed except on that didn’t fit and needed modifications. Mayor Westcott advised he had been approached by the Wilmot Fund asking if he would be interested in replacing Mike Conley on their Board. Discussed. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to appoint Mayor Westcott as the Board representative on the Wilmot Fund. Carried with all Trustees present voting aye. Mayor Westcott was contacted by the Boy Scouts and Cub Scouts asking if the power to the lights near the skating rink could be restored. They would like the lights to be on from 5 pm to 9 pm and they would like 4 benches put in place for use should the weather get cold enough for ice on the rink. Chief Swick suggested that the lights be installed regardless of the use of the rink, as it is very dark when coming out of the Scout House at night. Mr. Dodge said this will be taken care of immediately. Mr. Dodge advised the Board that the grinder pump is in place at the Wastewater Treatment Plant and it is working as expected. He is very pleased with its effectiveness and the DPW personnel had no problem installing it following instructions from a sales representative. Clerk Schweigert asked for permission to allow all full-time employees to take a vacation day on December 31, 2012, so the offices could be closed. Permission granted to full-time employee wanting to take the day and with enough vacation time to do so. Trustee Hinkson reported that she had attended the most recent CAP meeting. The results of the recent phone survey done by Siena College on behalf of FMC were skewed as Gasport homes were included in the calls. Chief Swick commented that they probably canvassed the entire Royalton Hartland School District in error. Trustee Hinkson also reported that the high school science classes will be involved in the education process regarding the arsenic exposure investigation, with the hopes that they will then pass the information onto their parents. Mayor Westcott announced that Key Bank had recently held a contest to award funds to three local not-for-profit groups. Voting took place at the bank. The winners were: 1st Place – Middleport Fire Company, $1,500; 2nd Place – RoyHart Community Library, $1,000; 3rd Place – Middleport Area Playground Group - $500. Two other groups who were also nominated were awarded $200 each, so they wouldn’t go home empty handed. These groups were the Middleport Area Tourism and Beautification Committee and the Middleport Remediation Advisory Group. The awards were presented to the groups on Wednesday, December 12, in the Board Room. Chief Swick asked for an update on direct deposit. Discussed the issue. It was decided that although it will cost a few hundred dollars per year, it is a valid service to offer to the employees. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to implement direct deposit for all employees who would like to take advantage of it as soon as possible. Carried with all Trustees present voting aye. The next regular board meeting will be held on Tuesday, January 22, 2013, at 7:00 p.m. (This is on Tuesday due to the federal holiday, Martin Luther King Day, on Monday, January 21, 2013). Mayor Westcott closed the public hearing on the Tax Levy Limit override at 7:52 p.m. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to adopt the Local Law entitled “A Local Law to Override the Tax Levy Limit Established by General Municipal Law §3-C.” Roll call vote was taken: Trustee Hinkson, aye; Trustee McAvoy, aye; Trustee Blumrick, aye; Mayor Westcott, aye; Deputy Mayor Conley, absent. The motion was duly passed. There being no other business, a motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to adjourn. Carried with all Trustees present voting aye. Meeting adjourned at 7:53 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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