April 16, 2012

A regularly scheduled meeting of the Board of Trustees was held on Monday, April 16, 2012, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Deputy Mayor Conley led the Pledge of Allegiance. There were several Village residents in attendance, as well. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to approve the minutes of the April 16, 2012, meeting. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to authorize payment of bills submitted on Abstract No. 11-11/12 in the amount of: General: $45,624.53; Water: $24,575.39; Sewer: $7,313.86; for a Total of: $77,513.78. Carried. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to authorize the following budget transfers: FROM TO AMOUNT A1490.11 A3120.13 $2,236.25 A1440.4 A1640.4 $1,876.60 G1420.4 G9789.4 $82.00 Total: $4,194.85. Carried. The Treasurer’s report was submitted and accepted for the month of March 2012. The Public Works report was submitted and accepted for the month of March 2012. Mr. Dodge updated the Board on the status of paving the Lutheran Church parking lot and the Fire Company’s parking lot. Discussed. Mayor Westcott advised Mr. Dodge to get the figures to both the Church and the Fire Company. Mr. Seaman cautioned that contracts must be in place before any work can be done. Mr. Dodge will be combining this work with work that is done in the Town of Royalton, which will give us a better price. The Town will notify us when they plan to have work done, so there is plenty of time to get contracts in place. Mayor Westcott asked if Mr. Dodge had gotten an estimate on road repairs yet. Mr. Dodge replied that he will be doing that soon, but has focused on Vernon/South Vernon right now. He has a list of what needs to be done to other streets, as well. Mr. Dodge asked that Doug Eggert be recognized for detecting a large leak that was found on Telegraph Road. By Mr. Dodge’s estimates, the leak was losing upwards of 60,000 gallons a day. Recognition will be given at May’s meeting. The Village and Town Police reports were submitted and accepted for the month of March 2012, with Chief Swick reading the highlights. The fire report was submitted and accepted for the months of February and March 2012. Newly elected Fire Chief Nicholas Boyle was acknowledged in the audience and was congratulated on his win. The historian’s annual report for 2011 was submitted and accepted. At this time the Board awarded the bid for tractor/loader/backhoe. Two bids were received: Monroe Tractor’s bid was $71,844.41 5-Star’s bid was $69,485. Mr. Seaman reviewed both bids and all was in order. Mr. Dodge recommends that the bid be awarded to 5-Star as they have met all of the specifications and are the lowest bid. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to award the purchase of the tractor/loader/backhoe to 5-Star at the bid price of $69,485. Carried. Deputy Mayor Conley asked when the village would take possession of the tractor. Financing must be put in place first. The village intends to pay using a BAN. Mr. Seaman advised that a special meeting may be needed prior to the regularly held May meeting to put the funding place. At this time, Mayor Westcott proclaimed April 18, 2012, as Julia A. “Julie” Maedl Day. A RESOLUTION is hereby offered by Deputy Mayor Conley, who moved its adoption, and seconded by Trustee McAvoy, to declare and designate April 18, 2012, as "Julia A. ‘Julie’ Maedl Day" in the Village of Middleport. WHEREAS, Julia A. “Julie” Maedl, has spent many years dedicated to public service in the Village of Middleport, and WHEREAS, Julie served with honor and distinction for eight terms on the Board of Trustees of the Village of Middleport, and WHEREAS, Julie served with honor and distinction for five terms as the Mayor of the Village of Middleport, and WHEREAS, Julie was the founder of and continues to serve on the Middleport Area Tourism and Beautification Committee, and WHEREAS, Julie has been a dedicated member of the Middleport Community Choir for many years, and WHEREAS, Julie has served her community in myriad and unsung ways over many, many years, and WHEREAS, Julie will be honored on April 18, 2012, by the Cataract Lodge 295, F and AM, and will receive the Masonic DeWitt Clinton Award for Community Service. IT IS NOW, THEREFORE, RESOLVED that April 18, 2012, is hereby declared and designated "Julia A. ‘Julie’ Maedl" Day in the Village of Middleport, and The Board of Trustees of the Village of Middleport urges all the citizens of this Village to take cognizance of this event and participate fittingly in its observance. The resolution was unanimously passed. Correspondence was read: The Board received an invitation from the Middleport Library to attend their 83rd Birthday celebration. Mayor Westcott is unable to attend; Deputy Mayor Conley will appear in his place. Received Scott Bixby’s letter of resignation as a police officer Received a petition signed by residents on Vernon/South Vernon Street asking for the street to be repaired. Mr. Dodge advised he’s already spoken to the person who started the petition. Mayor Westcott advised all present that CHIPs money will be used to repair the street. The petition will be kept on file. Received a request from the United States Coast Guard Auxiliary Division 092-03 asking that Middleport pass a proclamation recognizing North American Safe Boating Week from May 19 to 25, 2012. The following resolution was offered by Trustee Blumrick, and seconded by Deputy Mayor Conley declaring the Village of Middleport’s participation in 2012 Safe Boating Week: WHEREAS, on average, 700 people die each year in boating-related accidents in the U.S.; approximately 70% of these are fatalities caused by drowning; and WHEREAS, the vast majority of these accidents are caused by human error or poor judgment and not by the boat, equipment, or environmental factors; and WHEREAS, a significant number of boaters who lose their lives by drowning each year would be alive today had they worn their life jackets; and WHEREAS, today's life jackets are more comfortable, more attractive, and more wearable than styles of years past and deserve a fresh look by today’s boating public. THEREFORE, the Village of Middleport does hereby support the goals of the North American Safe Boating Campaign and proclaim May 19-25, 2012, as National Safe Boating Week and the start of the year-round effort to promote safe boating. In Witness Thereof, we urge all those who boat to “Wear it.” and practice safe boating habits. The resolution passed unanimously. Trustee McAvoy asked for more clarification on the petition submitted for the Vernon/S. Vernon St. residents. The request for a weight limit on Vernon/S. Vernon Street seems reasonable. If we are going to invest a large sum of money in the street, we want to preserve its integrity. Discussion ensued. Mr. Seaman says a weight limit may be imposed. He will work with Mr. Dodge on this issue and report back to the Board. Trustee Hinkson asked Chief Swick if he has a candidate to replace the officer who resigned. He will soon. Trustee Blumrick asked about stump removal. Does the DPW have a schedule? Mr. Dodge advised that stump removal is low priority. Discussed the possibility of having the county or the town help. Mr. Dodge advised that they have been very aggressive recently and have done more removals recently than usual. Trustee McAvoy asked that the cost of a private company doing stump removal be priced out. Trustee McAvoy asked about the status of signs on the canal suggesting a minimum donation. Discussed if signs should have a mandatory or recommended fee. He suggested that instead of replacing the signs that are already on the electric boxes, the village installs 3 or 4 large signs indicating this information. The signs would be on both sides of the canal. The canal will open May 1 this year. Mr. Dodge and Clerk Schweigert will work on sign wording and present to the Board at the May meeting. Mr. Dodge will see if the county’s sign department could make these signs for us. Resident Elizabeth Storch approached Clerk Schweigert about the possibility of being reimbursed for sidewalk work that she had done in 2007. Board determined that too much time has gone by to do this. Ms. Storch will be informed. Clerk Schweigert attended a demonstration on the new system to report election results to the Board of Elections. The Board presented this and asked that the towns help out by providing an employee to use the town’s computer to report in. If the towns agree to do this, we will offer to help Royalton by making the Village’s computer available. Mr. Dodge advised that he was asked at the Senior Citizens Appreciation Luncheon if a handicap parking spot could be installed in front of St. Stephen’s Church. Discussed this possibility. Mr. Dodge will contact the rectory in Medina to see if this is wanted. If a handicap spot is designated, it will be for Sundays only. Chief Swick advised that the transmission failed on one of the police vehicles at 97,000 miles. It was repaired and failed again at 105,000 miles. He convinced the shop to reduce the bill from $1,500 to $422 because it had been repaired once but failed again. The next regular meeting of the Board of Trustees will be Monday, May 21, 2012. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to move into executive session for consultation with the attorney. Carried. Executive session opened at 7:58 p.m. A motion was made by Trustee Blumrick, and seconded by Deputy Mayor Conley, to return to regular session. Carried. Regular session reconvened at 8:00 p.m. There being no further business, a motion was made by Trustee Blumrick, and seconded by Deputy Mayor Conley, to adjourn. Carried. Meeting adjourned at 8:00 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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