Minutes

April 02, 2012

Body:
The annual reorganization meeting of the Board of Trustees was held on Monday, April 2, 2012, in the Village Hall. Trustee McAvoy was sworn in by Clerk Schweigert. Following his swearing in, Mayor Westcott opened the meeting at 7:10 p.m. Also present were Trustee Blumrick, Trustee Hinkson, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Michael Norris for Daniel E. Seaman, attorney. Deputy Mayor Conley was absent. Trustee Blumrick led the Pledge of Allegiance. There were a couple of Village residents in attendance, as well. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to accept the following appointments made by Mayor Westcott: Deputy Mayor: Trustee Conley Sewer & Sanitation Department: Trustee Blumrick Street Department: Trustee McAvoy Water Department: Trustee Hinkson Board Representative to the Youth Recreation Board: Trustee Hinkson and Deputy Mayor Conley Zoning Board of Appeals: Doug Webber was reappointed to a 3-year term Youth Recreation – Executive Board: Dorothy Barr and Sara Barr were appointed to 3-year terms Planning Board: Joseph Massaro was appointed to a 5-year term Tree Board: Julie Maedl was appointed to a 5-year term Ethics Committee: Peggy Thomas, Liz Storch, and Trustee Blumrick were appointed to a 1year term The motion was carried. Mayor Westcott opened the public hearing for the 2012-2013 budget at 7:12 p.m. Dispensed with reading the notice. There were no comments from those in attendance. He left the hearing open in case any other residents came in later for the hearing. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick to reappoint the following for a one-year term: Thomas Arlington, Code & Zoning Enforcement Officer Christa Lutz, Village Historian Barbara Albone, Deputy Village Historian Vicky Demmin, Deputy Village Clerk-Treasurer Barbara Noble, Deputy Clerk The motion was carried. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to designate HSBC, N.A., Middleport Office, as the Bank Depository. This bank will become Key Bank sometime in the summer of 2012. Carried. There being no further comments, Mayor Westcott closed the public hear at 7:16 p.m. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to authorize purchase of materials for street, water, and sewer departments at New York State or Niagara County bid prices. Carried. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to authorize Seaman, Jones, Hogan, & Brooks LLC to handle all legal matters on a per diem basis. Carried. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to authorize the Clerk-Treasurer to deposit excess funds from all accounts in Time Open Agreements at HSBC (soon to be Key Bank), Wells Fargo, First Niagara, and M & T Bank. Carried. A motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to authorize the renewal of the Investment Policy as adopted by the Village Board on April 4, 1994, to include the following banks: HSBC (soon to be Key Bank), Wells Fargo, First Niagara, and M & T Bank. Carried. At 7:17 p.m. Trustee Hinkson joined the meeting. A motion was made by Trustee McAvoy, and seconded by Trustee Blumrick, to authorize mileage reimbursement at the rate of 55.5¢ per mile, as recommended by the IRS, for officers and employees who use their personal automobiles while performing their official duties on behalf of the Village. Carried. A motion was made by Trustee Hinkson, and seconded by Trustee McAvoy, to authorize the Clerk-Treasurer to submit payment in advance of audit of claims for Public Utilities Services and postage prior to the monthly Board Meeting. Carried. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to authorize the Mayor, Board of Trustees, and Department Heads to attend semi-annual meetings of the Northwestern Frontier Association of Village Officials, to be held in April and October of each year. Carried. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to authorize the Clerk-Treasurer to attend the monthly meetings of the Niagara County Municipal Clerks Association and her deputies to attend meetings of same as deemed necessary by the Clerk-Treasurer, authorize the Police Chief to attend the quarterly Chiefs of Police meetings, and authorize the Village Coordinator to attend the monthly meetings of the Western New York Water Works Association and the WNY Village Superintendents Association. Carried. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to authorize Department Heads to approve necessary training at their discretion for members of their departments, including themselves, as it becomes available during the year. Should the cost be more than $1,000, Board Approval is necessary per the Village’s procurement policy. Carried. Trustee McAvoy asked for clarification on the $1,000 limit: is it total per year or per event. It would be per event. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to authorize the regularly scheduled Board of Trustees meetings to be the third Monday of each month at 7:00 p.m., with the following exceptions: due to federal holidays, the January 2013 meeting will be on fourth Tuesday and the February 2013 meeting will be held on the third Tuesday of the month. The 2013 Reorganization meeting will be held on Monday, April 1, 2013. Carried. A list of the regularly schedule meetings was distributed to the Mayor and Board of Trustees. A motion was made by Trustee Hinkson, and seconded by Trustee Blumrick, to designate the Lockport Union Sun & Journal as the official newspaper. Carried. Trustee Blumrick asked for clarification on how the Buffalo News gets information, sometimes before the Lockport paper. Explained that designating the Union Sun is for only running the legal ads the Village is required to run. The Buffalo News contacts the Village Hall regularly for information; the Lockport US& J doesn’t. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to adopt the 2012-2013 budget in the amount of $1,766,342.45, and set the true value tax rate to remain at $9.86 per thousand. This will result in a tax rate of $10.16 for Town of Royalton properties and $9.86 per thousand for Town of Hartland properties. Carried. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to authorize Mayor Westcott to execute the Fire Protection Contract for the period April 1, 2012, to March 31, 2013, in the amount of $86,200. Carried. The next regularly scheduled meeting of the Board of Trustees will be Monday, April 16, 2012, at 7:00 p.m. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson to adjourn. Carried. Meeting adjourned at 7:25 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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