Minutes

September 19, 2011

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, September 19, 2011, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Trustee Hinkson led the Pledge of Allegiance. There was a Village resident in attendance, as well. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to approve the minutes of the August 15, 2011, meeting. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to approve payment of bills submitted on Abstract No. 04-11/12 in the amount of: General: $30,577.99; Water: $1,154.00; Sewer: $7,755.13; for a Total of: $39,487.12. Carried. A motion was made by Trustee Blumrick, and seconded by Deputy Mayor Conley, to approve payrolls 6, 7, and 8 for weeks ending August 20, September 3, and September 17, 2011. Carried. The Treasurer’s report was submitted and accepted for the month of August 2011. The Public Works report was submitted and accepted for the month of August 2011. The Village and Town Police reports were submitted and accepted for the month of August 2011, with Chief Swick reading the highlights. The fire report was submitted and accepted for the month of August 2011. The Code Enforcement report was submitted and accepted for the month of August 2011. Hours for Halloween trick-or-treating were discussed. The Middleport Fire Company will hold their annual Halloween party from 7 pm to 9 pm Halloween night. A motion was made by Trustee McAvoy, and seconded by Trustee Hinkson, to set the trickor-treating hours in the Village of Middleport at 5 pm to 7 pm on Halloween night. Children will then be encouraged to attend the party at the Fire Hall. Carried. Public comment session was opened. Michael Miano, 97 S. Main Street, addressed several issues: He would still like to see a shoveling ordinance on the books for Village sidewalks. He questioned aspects of the peddler’s permit legislation. Mayor Westcott corrected Mr. Miano regarding selling merchandise or vegetables in front of one’s home. A permit would not be necessary. He feels that legislation should not be acted on in the same meeting as the public hearing. This would give residents who were unable to attend the hearing the opportunity to comment. He brought up again the issue of having Mr. Seaman as the village’s attorney. At this time Mayor Westcott advised him that all of these issues have been addressed at past meetings and will not be addressed in the future. He advised Mr. Miano that it is not the function of a Board meeting to condone or condemn behavior. Mr. Miano still feels that the Village is paying too much for legal fees. Correspondence was read: Received a notice from the Middleport Family Health Center that they would send qualified personnel to the Village Hall to do ‘flu immunizations, should anyone be interested in this. A notice will be posted to this effect to see what interest there is. If there is enough, we will arrange to do this. Received a letter from Julie Maedl that she is stepping down from organizing the Middleport Festivities held Labor Day weekend. Notice will be placed on the village’s website looking for a new director. Discussed grant emails. Deputy Mayor Conley suggested the Canal gateway grant information be passed onto Village Historian Christa Lutz. Received an email from a boater regarding amount of time a boat may be docked on the canal. Chief Swick was informed by the bridge attendant that the NYSDOT has a regulation that boats may only be docked 48 hours maximum. Issue will be discussed with attorney in Executive Session. Trustee Hinkson was contacted by an individual looking for a notebook that has historical memorabilia regarding FMC. Clerk Schweigert advised that he had already contacted the Clerk’s office & the historian about this book. He lent it to an individual and has been advised to contact that individual. Mayor Westcott received correspondence from the Royalton Hartland School District asking that the Village contact local businesses and request that they decorate in Purple and White during homecoming week, October 11 – 14. The school asked businesses to participate in this showing of school spirit last year, but they had a weak response. They hope that if the Village makes the request, more businesses will get in on it. Flyer will be created and distributed. Mayor Westcott informed the Board of a meeting he had with a representative of the railroad’s economic development team. Their goal is to get more trucks off the roads and get more businesses to use railroads for transportation. Does not really apply to us at this time because there are no stops here, but it may in the future. Mayor Westcott updated the Board on the action being taking at Maedl Lane. FMC and the agencies have agreed to clean up the area for the property owner as they have held up production there for seven years. Dirt will not be transported through the village; it will be sent to Carmen Road, then Rt. 31, then onto FMC’s property. Will be placed on the current CAMU. Clerk Schweigert advised the Board that the lease on the copier expires this month. She would like to purchase it outright, along with a service agreement. Board agreed with this action. A motion was made by Trustee Blumrick, and seconded by Trustee Hinkson, to purchase the copier at a cost of $1,381.34. Carried. Trustee Hinkson updated the Board on the latest CAP meeting about the CMS. There will be an extension on the rebuttal from the agencies on the comments that were received. Chief Swick would like to purchase a handheld radar based on NYS bid prices. The old unit will be used for backup. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, authorizing the purchase of a handheld radar gun at state bid price of $631.99. Carried. The next regularly scheduled meeting of the Board of Trustees will be Monday, October 17, 2011. Mr. Dodge will not be at this meeting. The next Northwestern Frontier Association of Village Officials meeting will be Wednesday, October 19, 2011, with Middleport as the host. We have contacted NYCOM for a speaker. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to move into executive session for the purposes of discussing matters leading to the appointment or employment of an individual and for the purpose of consultation with attorney. Carried. Mayor Westcott opened executive session at 8:45 p.m. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to return to general session. Carried. Mayor Westcott reconvened general session at 8:40 p.m. There being no further business, a motion was made by Deputy Mayor Conley, and seconded by Trustee Hinkson, to adjourn. Carried. Meeting adjourned at 8:40 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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