Minutes

August 15, 2011

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, in the Village Hall. Mayor Westcott opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Blumrick, Trustee Hinkson, Trustee McAvoy, Coordinator Dodge, Police Chief Swick, ClerkTreasurer Schweigert, and Daniel E. Seaman, attorney. Coordinator Dodge led the Pledge of Allegiance. There were several Village residents and members of the Middleport Fire Department in attendance, as well. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to approve the minutes of the July 18, 2011, meeting. Carried. A motion was made by Trustee Hinkson, and seconded by Trustee Blumrick, to authorize payment of bills submitted on Abstract No. 03-11/12 in the amount of: General: $30,455.76; Water: $563.98; Sewer: $6,3675.86; for a Total of $37,385.60. Carried. The Treasurer’s report was submitted and accepted for the month of July 2011. Trustee Hinkson was appointed to review the 2010-2011 annual financial report submitted to the New York State Comptroller’s Office. The Public Works report was submitted and accepted for the month of July 2011. The Village and Town Police reports were submitted and accepted for the month of July 2011, with Chief Swick reading the highlights. The fire report was submitted and accepted for the month of July 2011. The Code Enforcement report was submitted ad accepted for the month of July 2011. The Swim program report was submitted for the 2011 program. Director Kathy Mullin made the following suggestions: Create a format on how to legally handle a parent harassing an employee. Create a document for verification of health insurance. Students will not be allowed to take swim classes if they do not have health insurance, as Village’s insurance coverage does not include injury unless the Village was at fault. These items will be taken care of prior to next year’s program. The Summer Recreation program report was submitted for the 2011 program. Director Heather Pedini made the following suggestions: Change the start date to the first full week of July following the 4th, and run the program through the first week in August. Keep the program at the Middle School. It is a convenient location to combine with the swim program Limit the number of participants to 30 children, and hold sign up at Village Hall only. No late registration once program has started. Increase the budget to $800. Board agrees with all suggestions. Budget request will be addressed at budget time. The water and sewer billings for the quarter ending August 1, 2011 were as follows: Water: $58,639.02; Sewer: $57,693.46; for a Total of: $116,332.48. Thanks to Mr. Dodge’s efforts, Niagara Foods is paid up to date on all of their water/sewer accounts. All other water/sewer accounts that were shut off or visited to be shut off were paid in full, again thanks to Mr. Dodge. We will continue to enforce all possible accounts in this manner so that arrears do not continue to climb. This will also help with our cash flow problems in the water and sewer funds. A motion was made by Deputy Mayor Conley, and seconded by Trustee Blumrick, to adopt a resolution relative to the project application for Youth Recreation Program. Village expenditures for 2011 were $11,138.55. State reimbursement is expected to be $458. Carried. Michael Miano, 97 S. Main Street, commented that he feels : the public comment section of the Board meetings should be moved to new business. Board members could do many of the things that the attorney does, at a lesser cost. Legal ads should be published in the US&J, the Medina Journal, posted on the Village’s website, and placed on the public bulletin board for more coverage Questioned the newly adopted peddler’s law: if a resident wanted to set up a stand in the front yard, would a permit be needed at a cost of $150 plus needing a background check. He asked where farmers markets and selling from one’s own garden are exempt in the new law. John Keirn, 36 Mill Street, asked why the bulletin board across the canal is not kept updated in a timely manner. He also commented that the Canal Commission is not regularly mowing from the Village line down Mill Street. They’ve only been there once this summer. Mayor Westcott advised the Village doesn’t have the authority to mow there and that Mr. Keirn would probably get a better response from the Canal Commission than the Village would if he called. Correspondence was read: Received a notice from Pizza Place II that they intend to renew their liquor license Received letter of retirement from Perry Kickbush, effective August 17, 2011. All Board members were invited to a retirement lunch being held in Perry’s honor on August 17. Discussed hiring a replacement for Perry. Determined that the position will be a Motor Equipment Operator (MEO). An ad will be placed in the Lockport US&J on Monday, August 22, 2011, about the job opening. Applications must be submitted no later than August 31, 2011. Mr. Dodge will review the applications and set up interviews with likely candidates. He will then make his recommendations to the Board for them to interview. The Board of Trustees will forward the application of any likely candidate to Civil Service for approval prior to hiring. Mr. Dodge would like a replacement in place by the time plowing is necessary. The Village has financial restrictions on hiring a replacement too soon, as Mr. Kickbush will be paid for 60 days of unused sick leave, as well as any unused vacation time. Although a replacement will not be paid the same wage as Perry, duplicate wages for the same time period will eat up any savings we would have in encouraging early retirement. Trustee McAvoy updated the Board on the “Music in the “Park” event that the Royalton Hartland Business Association hosted on July 24 at Rotary Park. It was very successful and they hope to sponsor it again. They have some suggestions that they will pass onto the Village for future consideration. He commended the DPW for their help in getting things ready for the event. Trustee Blumrick asked if more electricity could be added to the pavilion. Mr. Dodge will check into this, but it depends on what’s available at the Scout House. Mayor Westcott updated the Board on the CMS. Volume 5 was submitted to the agencies. Anyone who is interested may access it at the library. A response time is unknown. No response to the public session comments yet, either. The next regular meeting of the Board of Trustees will be held on Monday, September 19, 2011, at 7:00 p.m. at the Village Hall. A motion was made by Trustee McAvoy, and seconded by Deputy Mayor Conley, to move into executive session for discussion with the Village’s attorney. Carried. Mayor Westcott opened executive session at 7:28 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee McAvoy, to return to general session. Carried. Mayor Westcott reconvened general session at 8:46 p.m. There being no further business, a motion was made by Trustee Blumrick, and seconded by Trustee McAvoy, to adjourn. Carried. Meeting adjourned at 8:46 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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