Minutes

February 22, 2011

Body:
A regularly scheduled meeting of the Board of Trustees was held on Tuesday, February 22, 2011, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Westcott, Trustee Conley, Trustee Bateman, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Michael Benedict for Daniel E. Seaman, attorney. Trustee Sarchia was absent. Trustee Conley led the Pledge of Allegiance. There were a few people in the audience, as well. Eagle Scout candidate Ryan Czaja made a presentation to the Board regarding the Eagle Scout project he is proposing. He would like to make cosmetic repairs to the fire hydrants in the Village’s Business District. He passed around photos showing the current state of several of the hydrants. He would like to paint them. He has spoken to Fire Chief Sam DeChellis and Village Coordinator Dodge about this project. Chief DeChellis advised that it is sometimes difficult to locate the hydrants, and Mr. Dodge agreed. Cleaning up and repainting the hydrants will help to make them easier to locate in a time of emergency. Mr. Dodge advised that this particular item is not high on the DPW’s work schedule. Discussed everything this project would entail. Board approval given. A motion was made by Trustee Bateman and seconded by Deputy Mayor Westcott to approve the minutes of the January 18, 2011, meeting. Carried. A motion was made by Trustee Conley, and seconded by Deputy Mayor Westcott , to authorize payment of bills submitted on abstract No. 10-10/11 in the amount of General: $21,706.27; Water: $6,425.01; and Sewer: $12,733.17; for a Total of: $40,864.45. Carried. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Bateman, to approve payrolls no. 17, 18, and 19 for weeks ending January 22, February 6, and February 20, 2011. Carried. The Treasurer’s report was submitted and accepted for the month of January 2011. The Public Works report was submitted and accepted for the month of January 2011. A list of the items that have been taken care of per Tom Arlington’s report was attached. A new closet was built next to the kitchen so that the items stored in the boiler room could be removed from there. The Village and Town Police reports were submitted and accepted for the month of January 2011, with Chief Swick reading the highlights. The fire report was submitted and accepted for the months of December 2010 & January 2011. The code enforcement report was submitted and accepted for the month of January 2011. The water and sewer billing to the quarter ending February 1, 2011 is as follows: Water: $49,442.68; Sewer: 48,548.51; for a total of $97,991.19. The following resolution was offered by Trustee Conley, who moved its adoption, and seconded by Trustee Bateman: RESOLVED, that the forthcoming General Village Election will be held on Tuesday, March 15, 2011, from 12:00 p.m. noon until 9:00 p.m. at the Village Hall, Middleport, New York. The following candidates were nominated for the office and term set forth before each name: ACTION PARTY Mayor: Two-year term Richard J. Westcott 13 Mechanic Street Middleport, New York MIDDLEPORT 1ST Trustee - Two-year term Wayne B. Blumrick 31 State Street Middleport, New York POSITIVE ACTION Trustee - Two-year term Dennis J. McAvoy 10 Church Street Middleport, New York THE VILLAGE PARTY Trustee – Two-year term Rebecca A. Hinkson 23 Freeman Street Middleport, New York RESOLVED, that this resolution shall be published in the official newspaper of the Village of Middleport no later than March 5, 2011. The vote on the foregoing resolution was as follows: Ayes: Deputy Mayor Westcott, Trustee Conley, Trustee Bateman, and Mayor Maedl. Nays: None. Absent: Trustee Sarchia. The resolution was thereupon declared duly adopted. A motion was made by Trustee Bateman, and seconded by Trustee Conley, to authorize Mayor Maedl to execute the 3-year Fire Contract between the Town of Royalton, The Village of Middleport, and the Middleport Volunteer Fire Co. No. 1, Inc. Compensation by the Town of Royalton for the year 2011 shall be $88,034, pending attorney approval. Carried. Correspondence was read: Received a notice from the Niagara County Youth Division that we may not get any state funding this year for the swim program because of the state budget cuts. Mr. Dodge received a thank you from Eagle Scout Matt Johnson for his help in assisting with the Eagle Scout project at Margaret Droman Park. Received a request from Niagara County to complete paperwork for ACH withdrawals. Referred to attorney for approval. Received information on the amount our interest payments will drop on the sewer bond for the improvements made to the sewer plant from 1998-2000. This year alone we will save approximately $7,000 in interest payments. Clerk Schweigert presented the Board with the bids that came in for the 2005 Ford Expedition and the 2007 Chevy Tahoe. One bid was received for the Tahoe. The minimum bid was for $2,500; the bid from Larry Winters was for $2,850. A motion was made by Trustee Conley, and seconded by Trustee Bateman, to accept the bid of $2,850 from Larry Winters for the 2007 Chevy Tahoe. Carried. Mr. Winters will be notified. One bid was received for the Expedition. The minimum bid was for $700; the only bid received was for $550. The Board rejected this bid. Discussion ensued on what to do next. The truck will be put up to bid again for a minimum $500. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Conley, to rebid the 2005 Ford Expedition at a minimum bid of $500. Bids will be awarded at the March 2001 meeting. Carried. Deputy Mayor Westcott asked if Mr. Seaman had sent an update on the Fire Department parking lot contract. He did not. Deputy Mayor Westcott asked if anyone knew the status of the sheriff’s sale of Niagara Foods that was to have been held on February 10, 2011. Chief Swick will call the Sheriff’s office for an update. There are still people working there. Deputy Mayor Westcott asked for an update on the election. Clerk Schweigert advised that the Niagara County Board of Elections had okayed the format of the paper ballots and they are done. Deputy Mayor Westcott asked about the Francis Street flooding over the weekend. Mr. Dodge was proud to announce that despite the flooding, the DPW did not have to open the by-pass. Inflow dishes had been installed, and they prevented the water from getting into the sanitary sewer via the manhole covers. He also advised that Mr. Locey of the DEC asked about monitoring on Sleeper Street. Right now overflow goes into the creek, but the DEC doesn’t want that. The DPW built a bottle board, which assists in telling how high the water gets. Discussion ensued regarding storm drainage in the area. The DPW will continue to do what it can afford to do to help with the drainage issue. Trustee Conley commended the DPW for the good faith efforts they have done for this problem. Discussion turned back to Francis Street flooding. Mr. Dodge would like to have the DPW install troughs on either side of the street to assist in drainage. This will entail getting rights-of-way from all property owners involved. Attorney Benedict explained the process to do this: will have to get easements, get permission to access, will need a list of properties involved, will need to know the areas involved, will need to determine if the Board will get this free or at a cost, will have to measure the area and figure out where the troughs will go. Mr. Dodge will begin gathering information. Deputy Mayor Westcott asked if Vernon Street could be cold patched, especially near St. Stephen’s church, so the street isn’t so difficult to walk on for churchgoers. Discussed that because of the slurry seal done in 2004 with CHIPs money, Vernon and South Vernon are not eligible for work until 2014 using CHIPs funds. The Village may have to spend some of its road budget to work on Vernon Street before then. Mr. Dodge advised that he has gotten prices on the truck that he’d like to purchase. The first payment is included in this year’s budget. He was hoping for a cost of $60,000, but it looks like it will be closer to $67,000. He would like to purchase an F450 dump body with plow and wing. Mr. Dodge will explore financing through the dealership rather than getting a BAN. He will advise Mr. Seaman which route he will be going. Mr. Dodge is still working on acquiring the sewer truck that the Village of Medina will be selling in the future. Discussed the upcoming budget. Set a budget meeting for Saturday, March 5, 2011, at 8:30 am in the village hall. Trustee Sarchia and Fire Chief DeChellis will be advised. Notice will be sent to the paper. The next regularly scheduled meeting of the Board of Trustees will be held on Monday, March 21, 2011, at 7:00 pm. There being no further business, a motion was made by Deputy Mayor Westcott, and seconded by Trustee Conley, to adjourn. Carried. Meeting adjourned at 8:14 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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