Minutes

November 15, 2010

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, November 15, 2010, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Westcott, Trustee Conley, Trustee Bateman, Trustee Sarchia, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, CEO Arlington, and Daniel E. Seaman, attorney. Trustee Sarchia led the Pledge of Allegiance. There were representatives from Troop 23 in attendance, as well. Health Insurance representative Don Bardeen addressed the Board regarding future health insurance issues. Premiums will be going up. MVP is still the best bargain in the area. A motion was made by Trustee Conley, and seconded by Trustee Bateman, to approve the minutes of the October 18, 2010, meeting. Carried. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Sarchia, to authorize payment of bills submitted on abstract 6-10/11 in the amount of: General: $76,063.14; Water: $6,718.91; Sewer: $17,914.22; Total: $100,096.27. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Conley, to authorize a budget transfer in the amount of $1,000 from G1990.4 to G8120. Carried. A motion was made by Trustee Conley, and seconded by Deputy Mayor Westcott, to approve payrolls no. 11 & 12 for weeks ending October 30 and November 13, 2010. Carried. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Sarchia, authorizing the 19th principal payment on December 1, 2010, for the Water System Improvement Bonds. Payment to be made from the Water Account as follows - Principal: $75,000; Interest: $5,250; Total: $80,250. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Conley, to authorize payment for New York State Retirement obligations on or before December 15, 2010, as follows: Employees’ Retirement System amount is $37,069 and Police Retirement System amount is $28,850, for a total of $65,919. Carried. The Treasurer’s report was submitted and accepted for October 2010. The Public Works report was submitted and accepted for October 2010. The Village and Town Police reports were submitted and accepted for October 2010, with Chief Swick reading the highlights. The fire report was submitted and accepted for October 2010. The Code Enforcement report was submitted for the month of October 2010. Mr. Arlington gave an update on 29 Main Street. He has contacted the new owner and sent a copy of the engineer’s report at the owner’s request. No contact since then. Mr. Arlington also updated the Board on the brownfield activity at 14 State Street (former Diane’s café). Probing will be done on Wednesday, November 17. He will be there for this. GCA Consultant is doing the work. They have been inside. They did a geophysical survey, which indicates there is something still underground. The Phase II Brownfield grant that Niagara County secured is paying for this. To date there has been no cost to the Village. With any luck, a grant will be secured to do any necessary remediation. Mayor Maedl asked for an update on 23 N. Vernon Street. Mr. Arlington advised that the owners have been in court regarding the condition of their property. They have installed a new fence and done some painting. It is now an issue for the court to deal with. Water and sewer billing for the quarter ending November 1, 2010 were as follows: Water: $60,169.93; Sewer: $59,234.56; Total: $119,403.86. Correspondence was read: Received notice from NYSPSC re: public comment period for National Grid’s reconstruction request Received a report from Mr. Arlington on fire inspection done at the Scout House Received a notice from the Middleport Fire Department that they have accepted the contract proposals from the Towns of Royalton and Hartland. Received Modern Disposal’s holiday pickup schedule for 2011 Received a notice from Time Warner Cable that they would like the regulations removed regarding rates. Mr. Seaman will review and advise the Board on their response. TWC has petitioned the FCC to have this done in 15 or so municipalities. Deputy Mayor Westcott asked for an update on any action regarding a peddler’s permit ordinance. Mr. Seaman will prepare something for review at the next Board meeting. Deputy Mayor Westcott advised the Board that the Middleport Fire Department would like to renew the lease agreement with the Village regarding the parking lot across from the Fire Hall. The most recent agreement expired in 2008. Now that the remediation is done in the parking lot, the renewal can move forward. Mr. Seaman will prepare something to present to the Board at the next meeting. Discussed the Fire Department’s Halloween Party. Mayor Maedl advised that it was the best she’s ever attended. Deputy Mayor Westcott will ask the FD if the start time can be pushed back to 7 pm next year so the trick-or-treat hours can be set for 5 pm to 7 pm and not overlap with the party. Mayor Maedl advised that the annual tree lighting ceremony will be on Friday, December 3, 2010, at 6:30 pm. The Tourism Committee and the Roy-Hart Business Association will provide refreshments. They would like the ceremony to be held on the first Friday of December from now on. It was too difficult to hold it the day after Thanksgiving. The Community Choir will lead caroling, as in the past. Deputy Mayor Westcott remarked that the Veterans’ Day service was wonderful and the speakers at the luncheon were good. Next year the Village will block off Park Avenue, so traffic doesn’t interrupt the service. There were close to 100 people at the Commons for the service, and traffic could endanger them. There were more than 100 people at the luncheon. Trustee Bateman asked if the speakers could be raised, as it was difficult to hear. The problem was they were not close enough to the mike, not the sound system. Mr. Dodge asked that the 2005 Ford Expedition be declared surplus equipment so it can be put out to bid for sale. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Conley, to declare the 2005 Ford Expedition as excess equipment. Carried. Trustee Conley advised that he had reviewed the 2009-2010 end of year financial report and is satisfied with it. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Bateman, to move into executive session for the purpose of consultation with the attorney. Carried. Executive session was convened at 7:35 p.m. A motion was made by Trustee Conley, and seconded by Trustee Bateman, to return to general session. Carried. Mayor Maedl reconvened general session at 7:47 p.m. A motion was made by Trustee Conley, and seconded by Deputy Mayor Westcott, to adjust the water bill to a minimum bill for the Clothes Closet run by the Baptist church. The bill was high due to a mechanical error. Carried. Chief Swick updated the Board on the burglaries in October. Three people have been identified as the ones who were breaking into local businesses. A letter is to be sent certified to Ohio and hand delivered to Niagara Foods stating a time and date the water will be shut off if they do not pay their delinquent water/sewer bills. A motion was made by Trustee Conley, and seconded by Trustee Bateman, to adjourn. Carried. Meeting adjourned at 7:55 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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