Minutes

May 17, 2010

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, May 17, 2010, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Westcott, Trustee Conley, Trustee Bateman, Trustee Sarchia, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Attorney Seaman led the Pledge of Allegiance. There were several Participation in Government students in attendance, as well. A motion was made by Trustee Bateman, and seconded by Trustee Conley, to approve the minutes of the April 19, 2010, meeting. Carried. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Sarchia, to authorize payment of bills submitted on Abstract 12-09/10 in the amount General: $31,189.32 Water: $11,867.75; Sewer: $11,835.37; Total: $49,774.72. Carried. A motion was made by Trustee Conley, and seconded by Trustee Bateman, to approve payrolls no. 24 and 25, for periods ending May 1 and May 15, 2010. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Westcott, to authorize the following budget transfers: TO FROM AMOUNT A1325.2 A1990.4 $ 269.02 F8320.4 F8340.4 1,338.27 F9030.8 F1990.4 521.60 F9901.9 F1990.4 10,000.00 G9055.8 G9060.8 36.75 Total: $12,165.64 Carried. A motion was made by Trustee Sarchia, and seconded by Trustee Conley, to authorize a fund transfer of $10,000 from the Water Fund to the Sewer Fund . Carried. The Treasurer’s report was submitted and accepted for April 2010. The Public Works report was submitted and accepted for April 2010. The Village and Town Police reports were submitted and accepted for April 2010, with Chief Swick reading the highlights. The fire report was submitted and accepted for April 2010. Historian’s annual report submitted for 2009. Received notice from Anna Wallace that she will be resigning as the Village’s historian, effective immediately. Board accepted this with regret. Mrs. Wallace worked diligently to keep the historical records of the Village, and she will be sadly missed. Notices will be posted in various spots around the Village, including the website, to see if we can find a replacement. Although Fred Fierch was appointed at the April 5 reorganization meeting to succeed Mrs. Wallace, he has since declined. This is a volunteer position, with expenses being reimbursed. Refuse collection will be delayed one day due to the Memorial Day holiday. Regular pickup will be on Thursday, June 3, 2010, of that week. Water and sewer billings for the quarter ending May 1, 2010 were as follows: Water: $ 51,136.39; Sewer: $ 51,768.82; Total: $102,905.21. Amount of unpaid water bills as of April 30, 2010, added onto 2010 - 2011 tax roll: $65,951.92. Amount of mowing charges for abandoned properties added to 2010-2011 tax roll: $1,624. Total added to tax warrant: $67,575.92. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Bateman, to approve holding the Summer Recreation program for the period July 5 through July 30, 2010. Carried. The location for the recreation program will depend on the school budget vote. If the budget is passed, we are going to apply to use the Middle School gym. If the budget doesn’t pass and the school goes to contingency budget, we would have to pay to use the gym, so it will be held at the Scout House. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Conley, to hire Heather Pedini as Recreation Leader at an hourly rate of $11.00 and Sarah Barr as Recreation Aide at an hourly rate of $7.25 for the program. Carried. Civil Service has approved their applications. A motion was made by Trustee Sarchia, and seconded by Trustee Conley, to hire Zachary Blackburn as Seasonal Help Labor at a minimum wage ($7.25/hr). Carried. Civil Service has approved his application. Discussed the hours that the seasonal help laborer will work. The job description states 6 to 15 hours per week. Zachary will start at 6 hours per week. If it looks like he will need to work more hours, then Mr. Dodge will assign more hours. Zachary will start on June 1, 2010. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Bateman, authorizing Mr. Dodge to increase the hours as needed for the seasonal help laborer. Carried. Correspondence was read: Received a notice from the American Farmland Trust about a meeting in Batavia on 6/15/2010. Received notice that Darrell’s Place is applying to renew their liquor license. Received notice from Thomas Arlington that he will be retiring from the position of Code Enforcement Officer on July 7, 2010. He respectfully requests being considered to be reappointed at CEO p/t effective July 12, 2010. Will be addressed at a future meeting. Mr. Dodge received correspondence from Verizon, seeking permission to attach a guy wire from the pole straight down to the sidewalk. Discussed issue, as this seems dangerous. People could walk into it. The current guy wire is attached to a tree that the DPW is in the process of removing. Decided that Mr. Dodge will contact Verizon and ask for a different solution, perhaps by installing a pole where the tree is being removed that currently supports the guy wire. Received a letter from Geraldine Barnum, 63 State Street, regarding her May 1 water bill. She is requesting some relief as it is very large, due to a possible leak. Discussed Mrs. Barnum’s letter. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Bateman, to adjust the May 1 water/sewer bill for 63 State Street to an average of the past four bills at that address. Carried. Account will be adjusted to reflect an average bill, and she will be notified. A motion was made by Trustee Conley, and seconded by Deputy Mayor Westcott, to authorize Mayor Maedl to execute the contract extension with NYS for the Greenway grant for the pavilion at Margaret Droman Park. As the state offered to allow us to extend the contract, and the DPW will need additional time to make the changes to the electrical system that the state has requested, the extension is necessary. It is good until June 2011. Carried. Mayor Maedl thanked Coordinator Dodge and MEO Eggert for their assistance and expertise in planting a tree in the Commons on Arbor Day. Discussed the 2010-2011 tax rate. The Niagara County Real Property Tax office advised the Clerk’s Office that the calculations for the tax rate were incorrect. The rate should be higher for town of Hartland residents than town of Royalton residents because the equalization rates are different. Hartland assessments are at 90 percent and Royalton’s are at 100 percent. Per NCRPT office calculations, the Hartland tax rate should be $10.45 per thousand and the Royalton tax rate should be $9.40 per thousand. This equals a full value tax rate of $9.40 per thousand. Apparently, when the Village stopped being an assessing unit in 1991, we were not advised that the tax rates must be different if the equalization rates are different for the two towns. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Bateman, to set the tax rate at $10.45 per thousand for those village residents located in the town of Hartland and $9.40 per thousand for those village residents located in the town of Royalton, with a full-value tax rate of $9.40 per thousand. Carried. NCRPTO will be notified of this so our 2010-2011 tax bills can be printed. Coordinator Dodge requested permission to change the DPW summer work hours to either four 10-hour days or four 9-hour days and one 4-hour day. Deputy Mayor Westcott went on record as saying he is not in favor of this work week change. He prefers a 5-day work week. He feels that as it is not addressed in the contract and should be offered to all full-time employees but isn’t, that it shouldn’t be allowed. Discussed that the STP employee is not interested in changing his work hours. Mr. Dodge pointed out that the PD and the DPW shouldn’t be compared. Trustee Conley didn’t feel there was any real benefit to the Village when the hours change. Mayor Maedl said that the hour changes help with getting projects completed, and Mr. Dodge agreed that when the start and stop times are farther apart, more gets done. He feels that four 10-hour days are more efficient, but the DPW personnel prefer four 9-hour and one 4-hour days. Discussion ensued as to actual value of changing the work hours. Mr. Dodge asked for any objections to his request. He advised that other organization change to these work hours. Mayor Maedl has not gotten any complaints in other years when the hours have changed. Mr. Dodge also advised that he is the one making the request, not the DPW personnel. Trustee Sarchia advised that 9-hour work days can be very production, but 10-hour work days are too long. Clerk Schweigert asked that if the hours are four 9-hour and one 4-hour work days, could the start time on Fridays be later. The Clerk’s office doesn’t open until 8:30 am, and the DPW closes at 10 am on Fridays, leaving the majority of the regular hours not covered. Mr. Dodge was amenable to having a start time of 8 am and working until noon. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to change the DPW’s summer work hours to four 9-hour days and one 4-hour day, with a later start time on Fridays (working 8 am to noon). Carried. During weeks that a holiday falls, the work days will be five 8-hour days. The property at 9751 has new owners. Because of this, a new contract must be put in place for sewer use. A motion was made by Deputy Mayor Westcott, and seconded by Trustee Sarchia, authorizing Mayor Maedl to execute the contract with Matthew and Claudia Glena for sewer services at that address. Carried. Mr. Dodge advised that the sewer hook-in on S. Freeman Road is probably not going to go forward. Deputy Mayor Westcott gave a CIG update: Upcoming events at FMC include tearing down a smoke stack and boiler house at the plant. Building 49 will be torn down. There are balloons set up to indicating where the CAMU would be installed. The agencies discussed the CAMU at their April 28 meeting. The CIG urges the Village and the Town of Royalton to go on record regarding the CAMU. There were about 300 people who toured the houses FMC owns on May 1 during the open house FMC sponsored. One house has sold because of this, and FMC has received a couple of offers on others. The ad hoc committee appointed at the April 19 meeting to address the noise issue at the Basket Factory met on April 26. Committee members are Mayor Maedl, Dale Schnackel, Chief Swick, Dawn Thompson, and Deputy Mayor Westcott. The following changes were discussed: Change the band’s location from east to west Cover the bandstand with a tent Raise the band off the concrete, putting rugs or other noise absorbing materials underneath Place a decibel meter on the state Monitor the volume All members of the committee agreed that these suggestions will be implemented. The bands begin playing on Sat. May 22, and Sun. May 23. Committee members will be at the Basket Factory to monitor the noise. Ron Matusak interjected that he had been asked by Dawn Thompson to take her place to monitor the noise. Discussed that the meeting was very productive and amicable. Mayor Maedl will suggest to the owners of the Basket Factory that they meet with the previous owner of the Wilson Boat House to have him demonstrate the equipment he used to keep the noise level low from the bands that played there. Committee members were very optimistic that the issue will be resolved to most people’s satisfaction. Deputy Mayor Westcott reminded all that this is not going to be a zero tolerance situation. Mayor Maedl observed that it has been three years of getting to this point in resolving the issue. The next regularly scheduled meeting of the Board of Trustees will be Monday, June 21, 2010, at 7 p.m. A motion was made by Trustee Conley, and seconded by Trustee Sarchia, to move into executive session for discussions with the attorney. Carried. Mayor Maedl opened executive session at 8:05 p.m. A motion as made by Trustee Bateman, and seconded by Deputy Mayor Westcott, to move back into general session. Carried. Mayor Maedl reconvened general session at 8:17 p.m. There being no further business, a motion was made by Trustee Conley, and seconded by Deputy Mayor Westcott, to adjourn. Carried. Meeting adjourned at 8:17 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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