Minutes

August 18, 2009

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, August 17, 2009, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Sarchia, Trustee Westcott, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Chief Swick led the Pledge of Allegiance. There were several Village residents in attendance, as well. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to approve the minutes of the July 20, 2009, and August 13, 2009, meetings. Carried. A motion was made by Trustee Westcott, and seconded by Deputy Mayor Conley, to authorize payment of bills submitted on Abstract No. 03-09/10. General: $29,673.77; Water: $387.53; Sewer: $8,211.46; Total: $38,272.76. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to approve payrolls 4 and 5 for periods ending July 25 and August 8, 2009. Carried. The Treasurer’s report was submitted and accepted for June 2009. The Public Works report was submitted and accepted for June 2009. Coordinator Dodge advised the Board that each quarter it is more difficult getting the radio reader computer to boot up for water/sewer readings. This is a unit that is over 7 years old. He has been advised by Ty Sales, the company that we bought the readers from, that it is one of only three left still working from that long ago. He will get prices to replace the computer. It is so old that it is running a DOS-based program rather than a Windows-based program. He also advised that the batteries on the readers will soon stop working, as they are reaching the end of their shelf-life. They are only supposed to last eight to ten years, which we are fast approaching. Some have already quit. He will get a quote to begin replacing these, too. The Village and Town Police reports were submitted and accepted for, with Chief Swick reading the highlights. The 2009 swim program report was submitted and accepted. Copies will be forwarded to the Towns of Royalton and Hartland when bills are submitted for their share of the costs of the program. The 2009 recreation program report was submitted and accepted, along with a scrapbook of activities from the program. Water and Sewer billings for the quarter ending August 1, 2009: Water: $59,335.67; Sewer: $58,540.39; Total: $117,876.06. A motion was made by Trustee Westcott, and seconded by Trustee Bateman, to submit the project application for the Youth Recreation Program. Village expenditures for 2009 were $10,926.04. State reimbursement is expected to be $610. Carried. At this time Mayor Maedl presented longevity certificates to Gary Purser and John Swick. Chief Swick was recognized by NYCOM and the Village for more than 30 years of public service. He has been employed continuously by the Village since March 20, 1978. Gary Purser was also recognized by NYCOM and the Village. He will reach 30 years of service on September 10, 2009. Correspondence was read: Received a notice from the Fire Department that they intend to renew their liquor license Received a copy of the resolution to be passed at the annual meeting of Digital Towpath. Mr. Dodge updated the Board on the following items: We are no longer included in the wi-fi grant that Niagara County is trying to get. They notified us at the last minute about information they needed, and we were unable to submit it in time. Wendel has advised that we can do the smoke tests of the sanitary sewer system as recommended by the DEC. These will be done while the remainder of the I&I inspections are done. The pavilion at Margaret Droman park is done except for the power hook up. NYSEG is doing a last check. The pavilion is already being used quite a bit. Eagle Scout candidate Rich Klee is working with the Rotary to do the landscaping. If all of the money isn’t used for landscaping, Mayor Maedl suggested a bike rack be installed. Mr. Dodge suggested a handicap picnic table be installed. The DPW garage roof replacement has begun. Hoping to get the upper roof finished this season. Skylights all rotted out. These are being removed and replaced. It’s cheaper than installing electric lights inside the building. Using the remainder of the siding from the Scout House on the peaks. DPW personnel have been trimming the upstairs windows of the Village Hall. May try to paint the Village Hall next year. Plans are mostly in place for the car cruise. It will be held on September 13 from 11 a.m. to 2 p.m. As the Village is the sponsor, we do not have to get a permit from NYS to close Main Street. Hank Nevins will be the DJ. The RH Business Association will do refreshments. We will purchase an ad for the cruise and Lynnemarie Donner will be asked to put something in her column. Under new business: Mr. Dodge advised the Board that the DPW has been making repairs to equipment. The stump grinder and the street sweeper have had parts replaced. The chipper needs the roller feed replaced as the teeth are wearing down. It is getting more difficult to use and will become a safety issue if it isn’t repaired. It will cost approximately $1,600 for this. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to authorize purchase of replacement roller feed for the chipper at a cost of approximately $1,600 plus shipping. This is a single source purchase as it must be made from the manufacturer, so quotes are unnecessary per the Village’s procurement policy. Carried. Clerk Schweigert advised the Board that Middleport is hosting a NYS Archives workshop on preserving old photos at the Scout House on Thursday, August 27. This will bring people to Middleport from Niagara, Erie, Genesee, Orleans, and Monroe Counties. Mr. Dodge will purchase rugs to be placed at the front door of the Scout House to help eliminate the dirt build up there. Clerk Schweigert has been working on the Village’s new website. Discussed email addresses: should they be linked to the Board’s current home addresses or be stand alone address. All want emails linked. At this time, James Solomon from the Hartland Neighborhood Watch Program addressed the Board. He would like to place a used clothes collection box in the Village as a fundraiser for the Neighborhood Watch Program. He explained how it would work. Discussed this. Mayor Maedl advised Mr. Solomon that the Board will consider and get back to him. She also advised that since there are already two “clothes closets” in the Village, there probably isn’t a need for another collection site. The Village has already turned down a previous request like this, as we don’t want to hurt the existing collection sites. Local churches are currently asking for clothing to send to the flooding victims in Gowanda, New York. Discussed Middleport Festivities to be held on Saturday, September 5: Need the area on Park Avenue blocked off Have about 30 vendors coming Middleport Farmer’s market participants are eager to be included again this year Legion Auxiliary will have their cookie stand again Local businesses will be setting up booths RH Business Association is having Goat Chip bingo again Easy Street Big Band will be having a concert at 4:30 p.m. Middleport UMC hosting their chicken bbq again The next regularly scheduled meeting of the Board of Trustees will be held on Monday, September 21, 2009, at 7:00 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to move into executive session for consultation with the Village’s attorney. Carried. Executive session opened at 7:45 p.m. A motion was made by Trustee Westcott, and seconded by Trustee Bateman, to return to general session. Carried. Mayor Maedl reconvened general session at 8:10 p.m. There being no further business, and motion was made by Deputy Mayor Conley, and seconded by Trustee Sarchia, to adjourn. Meeting adjourned at 8:10 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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