Minutes

March 16, 2009

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, March 16, 2009, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Trustee Bateman, Trustee Sarchia, Trustee Westcott, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Deputy Mayor Conley was absent. Trustee Westcott led the Pledge of Allegiance. There was one Village resident in attendance, as well. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to approve the minutes of the February 17 and March 2, 2009, meetings. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Bateman, to authorize payment of bills submitted on Abstract No. 10-X: General: $29,994.30; Water: $4,479.32; Sewer: $15,006.47; Total: $49,480.09. Carried. A motion was made by Trustee Sarchia, and seconded by Trustee Westcott, to approve payrolls 19 and 20, for the weeks ending February 21 and March 7, 2009. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, to authorize the Clerk-Treasurer to make the following budget transfers: TO FROM AMOUNT A1325.4 A8160.4 $2,500.00 A1440.4 A8160.4 443.05 A1920.4 A8160.4 62.70 F9030.8 F1420.4 534.03 G9789.4 F1420.4 25.00 TOTAL: $3,564.78 Carried. The Treasurer’s report was submitted and accepted for February 2009. The Public Works report was submitted and accepted for February 2009. The Village and Town Police reports were submitted and accepted for February 2009, with Chief Swick reading the highlights. The fire report was submitted and accepted for February 2009. Mayor Maedl read this report. Correspondence was read: Received a notice from the Basket Factory that they intend to renew their liquor license Received a notice of CERT (Community Emergency Response Team) Training to be held in the Town Wheatfield Public Service Commission notice about adopting changes to the Electric Safety Standards originally approved in January The Board accepted, with regret, the resignation from Police Officer P/T Austin Brechue, effective March 9, 2009. Discussed the purchase of roofing materials as approved at the February meeting. Coordinator Dodge submitted 4 quotes to satisfy the Village’s procurement policy. He will accept the bid from Home Depot, as it is the lowest. The bid from Standish Jones does not include delivery costs, and Dan Bragg, from Standish Jones, never got back to him to advise what delivery costs would be. Mr. Dodge will see if Home Depot will lower price to below $10,000 so this doesn’t have to go to bid. Mr. Dodge updated the Board on the Restore New York grant. Applications are in. They will be submitted to the selection committee early next month, who will make sure they match what the grant allows. There is probably enough money to include all applicants. Over the next few months the money will be distributed. Restore New York is offering a grant to demolish old buildings at a 90 percent match. Mr. Dodge has contacted them to see if the costs for taking down 31 Main Street would qualify. They advised he should apply; he did so and has been notified that the grant application was received. Mr. Seaman is still working on the dam. He received a call from Wendel and is in touch with the DEC. Mr. Dodge reported that Wendel has just about completed the Manor Lane drainage study. The new Village crest as created by the Sesquicentennial Committee was introduced to the Board. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to adopt the crest as the official crest of the Village of Middleport. Carried. Mayor Maedl was contacted by Noah’s Ark Preschool and asked to declare April 19 through April 25, 2009, as the Week of the Young Child. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to declare April 19 through April 25, 2009, as the Week of the Young Child in the Village of Middleport. Carried. A proclamation was signed by Mayor Maedl and will be forwarded to Noah’s Ark Preschool. Chief Swick presented an application from W. Brandon Annable for the position of Police Officer Part-Time, to fill the position left empty when Ron Riley retired. The Niagara County Police Academy will start on March 30, so Mr. Annable must be hired prior to that so he can attend the academy. Mr. Annable is the son of retired Niagara County Sheriff’s Deputy Ross Annable, who is currently the Police Chief in Barker. Chief Swick advised the Board that a local individual was arrested for DWI and was given 72 hours of community service. He is a cabinet/furniture maker and would be willing to make desks for the Clerk’s office for the cost of the materials. He created a model of what he would make. The materials would cost $550. Discussed insurance issue and feasibility of using this individual. Chief Swick and Coordinator Dodge will meet with him to determine other possible projects, such as a new bulletin board and/or an event calendar. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, authorizing Chief Swick to hire W. Brandon Annable as a police officer p/t at a rate of $10 per hour commencing March 23, 2009. Carried. Coordinator Dodge advised the Board that he’d received a quote from TekSmith for $6,000 for the annual flow monitoring that is required for the ongoing I&I investigation. A motion was made by trustee Westcott, and seconded by Trustee Bateman, to authorize TekSmith to do the 2009 flow monitoring at a cost not to exceed $6,000. Carried. Resident John Keirn, 36 Mill Street, addressed the Board. He has some concerns about a neighbor who is having more and more farm animals on his property. He has spoken to the Clerk and the Code Enforcement Officer about this issue. Mr. Seaman said he will take it under advisement. Mr. Keirn also asked if the music issue from the Basket Factory will be addressed this year. He doesn’t mind when it plays in the summer, but once school starts it plays late enough to interrupt his son’s bedtime and sleep. They now have bands until the end of October on Sunday nights. Discussion ensued regarding this issue. Chief Swick will borrow a decimeter to determine the sound level. At times, this music can be heard as far away as Alfred Street and South Vernon Street. Mr. Keirn also asked about parking in front of the Basket Factory, which makes it difficult for emergency vehicles to get down Watson Avenue. Mayor Maedl suggested that the Fire Department address this as there are no parking prohibitions there. The next meeting of the Board of Trustees will be the Annual Meeting on Monday, April 6, 2009, at 7:00 p.m. The next meeting of the Northwestern Frontier Association of Village Officials will be hosted by the Village of Wilson on Wednesday, April 15, 2009. The next regularly scheduled meeting of the Board of Trustees will be held on Monday, April 20, 2009, at 7:00 p.m. A motion was made by Trustee Sarchia, and seconded by Trustee Bateman, to move into executive session for the purpose of consultation with attorney. Carried. Mayor Maedl opened executive session at 8:08 p.m. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to return to general session. Carried. Mayor Maedl reconvened general session at 8:45 p.m. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, to hire attorney Paul Sikora at his regular hourly rate to negotiate the upcoming Teamster’s Contract for the Village. Carried. Discussed the negotiating team. Mr. Sikora recommends that Deputy Mayor Conley and Trustee Bateman remain on the team as they have been on it in the past. He recommends that Trustee Sarchia be appointed as an alternate, in the event that Deputy Mayor Conley or Trustee Bateman isn’t available. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to appoint the union contract negotiating team as recommended by Mr. Sikora. Carried. At this time the Board continued budget discussions for the 2009-2010 budget. During discussions, the following issues were addressed: A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to approve the following pay rates for part-time employees: Police Officer P/T Scott Bixby at $11.50 per hour; Police Officer P/T Joshua Cain at $11.50 per hour; Police Officer P/T Kenneth Moore at $11.50 per hour; Swim Director Kathy Mullen at $14 per hour; Swim Instructors – Jill Crosby at $12.50 per hour; Holden Wagner at $9 per hour; Meghan Morse at $9 per hour; Kathy Ellnor at $8.50 per hour; Rachel Phipps at $8 per hour. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to increase Police Office Full-time Roland Johnson’s hourly rate to $18 per hour for the 2009-2010 budget. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Bateman, to leave the annual stipend for not taking health insurance at $1,500. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Bateman, to give a 1percent wage increase to all Department Heads and remaining full-time non-union employees. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to approve the tentative 2009-2010 budget at $1,650,412.20. The tax rate will remain at $9.40 per thousand. The budget hearing was set for April 6, 2009, at 7:05 p.m. Carried. There being no further business, a motion was made by Trustee Bateman, and seconded by Trustee Westcott, to adjourn. Carried. Meeting adjourned at 9:56 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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