Minutes

January 20, 2009

Body:
A regularly scheduled meeting of the Board of Trustees was held on Tuesday, January 20, 2009, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Trustee Bateman, Trustee Sarchia, Trustee Westcott, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Michael Benedict for Daniel E. Seaman, attorney. Deputy Mayor Conley was absent. Trustee Westcott led the Pledge of Allegiance. There were several representatives from the RoyHart Baseball/Softball League in attendance, as well. A motion was made by Trustee Bateman and seconded by Trustee Westcott to approve the minutes of the December 15, 2008, meeting. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Bateman, to authorize payment of bills submitted on Abstract No. 8-X. General: $75,534.03; Water: $20,249.76; Sewer: $10,562.31; Total: $106,346.10. Carried. A motion was made by Trustee Sarchia, and seconded by Trustee Westcott, authorizing a budget transfer totaling $125 from A1640.4 to A1640.2. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to approve payrolls no.15 and 16, for periods ending December 27, 2008, and January 10, 2009. Carried. The Treasurer’s report was submitted and accepted for the month of December 2008. The Public Works report was submitted and accepted for the month of December 2008. Coordinator Dodge included a list of all of the sewer calls for the year. This gave the Board the opportunity to see how many calls are actually made in a year. Coordinator Dodge also pointed out that when the bypass was opened on Francis Street due to the sever e flooding on December 27, it was four days short of a year since it had been opened last. He pointed out that, in the past, it was common to have the bypass opened two or three times a year. The repair work that the DPW did on Telegraph Road that closed access to the sanitary sewer was responsible for the decrease in flooding on Francis Street. There has been a huge improvement in the system, with no sewer backups recently. The Village and Town Police reports were submitted and accepted for the month of December 2008, with Chief Swick reading the highlights. Election inspectors to be appointed. A motion was made by Trustee Westcott, and seconded by Trustee Bateman, to appoint Mrs. Pat Reale as chairperson, and Mrs. Barbara Keirn and Mrs. Rosemary L. Bernard as inspectors. Compensation to be set at $7.50 per hour. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to authorize Maedl to execute the Fire Contract between the Town of Hartland, Middleport Volunteer Fire Co. No. 1, Inc., and the Village of Middleport for the period 1/1/2009 to 12/31/2009, in the amount of $35,306. Carried. Correspondence was read: Received notice from the Niagara County Youth Bureau that, due to state budget cuts, we will not be receiving any funding for the swim program this year. The mural on 15 Main Street was featured in an article entitled “Art of the Erie Canalway” in the winter issue of the newsletter Canalway Trail Times. Contacted NYCOM regarding the amendment to the state law offering health insurance coverage through municipalities to volunteer firefighters and ambulance personnel, with the cost being borne by the volunteer. Per NYCOM, Board should probably take action on this. Per attorney, if this will not have an adverse effect on the Village’s health insurance plans, then Board should act. Blue Cross and Independent Health have been contacted regarding this. Mayor Maedl announced that we received notice in late December that the railroad crossing on Orchard Street will not be closed. She asked Mr. Benedict if there was any chance the Village could recover any of the $8,500 spent for expert advice and review to save this crossing. He advised we would have to prove malicious intent in order to do so. Under old business, Mayor Maedl and Clerk Schweigert attended a seminar regarding the new floodplain maps. There are only a few properties in the Village now in the floodplain that weren’t before. Zoning Officer Tom Arlington provided a list of these properties. Owners will be notified about a public meeting to be held by FEMA at the beginning of February regarding the changes. Property owners who are in the floodplain and have a federally insured mortgage will now be required to purchase flood insurance. We were informed at the seminar that it is the municipalities’ responsibility to notify property owners of this. Letters will be sent to the property owners on the list. Under new business, Mayor Maedl received a call from Girl Scout Leader Linda Hedley of Troop 87 regarding projects that her scouts can do toward their Gold Award, which is equivalent to the Eagle Scout Award the Boy Scouts achieve. Discussed several projects: Repair, clean up, sand, and paint the picnic tables at the Pavilion at Rotary Park. The Village would supply the paint The sign near the Christmas tree in the Commons could be cleaned up Christmas decorations could be cleaned up Mayor Maedl will contact Mrs. Hedley and advise her to get in touch with Coordinator Dodge about these suggestions. Mayor Maedl advised the Board that Barden Homes has announced that they will be staying in Middleport and moving the majority of their work to this location. Trustee Bateman was contacted by Dr. Jim Row, from HANCI. They are interested in setting up a “Let’s Get Physical” program at the Scout House on Saturdays from 9:30 a.m. to 11:30 a.m. for seniors aged 60 to 90. It is important to have physical and social activity as we age. The program would be one hour per week for seven weeks. They currently offer a program in Niagara Falls and Lockport and would like to bring it to Middleport. They would be able to pay for the use of the Scout House. Office of Aging will provide start up and partial funding for second year. Dr. Row and Chris Richbart from the Office of Aging would be willing to attend the March meeting to explain the program further. Discussed the logistics of the program, as cleaning the parking lot of snow could be an issue on a Saturday if overtime was required. Information was turned over to Mr. Benedict for review by Mr. Seaman. Trustee Westcott suggested that if Mr. Seaman approves the request, we will invite the Office of Aging representatives to the March meeting. Trustee Westcott asked about the status of repairs to 29 Main Street. The building was damaged during high winds following the takedown of 31 Main Street. The owners have been in contact with Mr. Arlington and intend to repair the building. Mr. Dodge advised that repairs to the building may fall within the scope of the Main Street grant MRAG received. Trustee Westcott gave an update on the soil removal from the Fire Department’s parking lot. The Department is waiting for a letter from the DEC to clear them to move the soil. When it is received, the FD will get ahold of Mr. Dodge regarding moving the soil. It should only take about a day to achieve. Mayor Maedl invited all present to the speed marketing program sponsored by the Middleport Gasport Business Association, Absolut Care Nursing Home, and Vizcarra Winery on January 28 from 5:30 pm to 7:30 pm at Viszarra Winery. The next regular Board meeting will be held on Tuesday, February 17, 2009, at 7:00 p.m. due to the Presidents Day Holiday. The Village Hall will be closed on Monday, February 16, 2009, for this holiday. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to move into executive session for the purpose of consultation with the attorney. Carried. Executive session was opened at 7:42 p.m. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to return to general session. Carried. Mayor Maedl reconvened general session at 8:50 p.m. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to prorate the November 2008 water/sewer bill for 58 Main Street and remove penalties if necessary. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Bateman, to authorize Mayor Maedl to execute a contract with the RoyHart Baseball/Softball League in the amount of $3,000 pending attorney approval. Carried. There being no further business, a motion as made by Trustee Bateman, and seconded by Trustee Westcott, to adjourn. Carried. Meeting adjourned at 8:55 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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