Minutes

April 20, 2009

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, April 20, 2009, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Sarchia, Trustee Westcott, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Deputy Mayor Conley led the Pledge of Allegiance. There were a few Village residents in attendance, as well. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, to approve the minutes of the March 16 and April 6, 2009, meetings. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Sarchia, to authorize payment of bills submitted on Abstract No. 11-X in the amount of: General: $47,767.35; Water: $15,539.56; Sewer: $14,852.88; Total: $78,159.79. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, to approve payrolls No. 21, No. 22 and 23 for weeks ending March 21, April 4, and April 18, 2009.The Treasurer’s report was submitted and accepted for the month of March 2009. The Public Works report was submitted and accepted for the month of March 2009. The Village and Town Police reports were submitted and accepted for the month of March 2009, with Chief Swick reading the highlights. The Code Enforcement report was submitted and accepted for the month of March 2009. Correspondence was read: A thank you was received from Village Historian Anna Wallace for being honored at the Sesquicentennial kickoff reception A resolution was received from the city of Niagara Falls relative to the Lake Ontario Ordinance Works Restoration Advisory Board Received a letter from Independent Health regard changes to the COBRA laws Trustee Bateman updated the Board on the status of the “Let’s Get Physical” program that the Niagara County Office of the Aging would like to place in the Scout House. The contracts are ready for signature, and a Village resident has been hired by the county to run the program. It will be held on Saturdays from 9 until noon. The county will pay the Village $1,000, or $250 per quarter, for the use of the building. Trustee Bateman thanked Attorney Seaman for all of his work in getting this contract done. A motion was made by Trustee Westcott, and seconded by Deputy Mayor Conley, to authorize Mayor Maedl to execute the contract with Niagara County for use of the Scout House for the “Let’s Get Physical” program for senior citizens. Carried. Coordinator Dodge updated the Board on the status of the dirt in the parking lot across from the fire hall. The Town of Royalton Highway Department has cleared the Village’s well property on Mountain Road to prepare it for the dirt. Mr. Dodge will get ahold of the Fire Dept. to let them know the property is ready. Coordinator Dodge updated the Board on the status of building the pavilion at Margaret Droman Park. All permits are in place, the posts are in, the concrete is ready, and the DPW just needs good weather to finish building. The water and electricity are ready to go. Due to some location issues, there may be an increase in costs. Discussed NYCOM conference to be held on April 30 regarding abandoned buildings. Coordinator Dodge will attend this conference. Trustee Bateman advised the Board that the Grassroots Grant Committee had met regarding an application from the Masonic Lodge for monies to repair their front window that was damaged by a bb gun. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, authorizing payment of $198.18 from the Grassroots Grant Fund to the Masonic Lodge for half of the cost of replacing the window. Carried. Trustee Westcott advised he’d been contacted by Liz Wagner regarding the Seniors Appreciation Luncheon on April 28 as RSVPs have not been made. Clerk Schweigert will contact her with the numbers. At the last CIG meeting, FMC properties purchased through the price protection plan were discussed. Concerns were expressed that there is no regular schedule to maintain these properties. FMC has been contacted regarding this issue. Trustee Westcott advised that there will be no car show in September sponsored by the Fire Department. Coordinator Dodge is willing to take on organizing this event. Mayor Maedl suggested that the Economic Development Committee be contacted to help with this. Trustee Westcott advised Coordinator Dodge and Police Chief Swick that he’d like to arrange for FEMA 100 and 700 training for their departments. The Clerk’s office personnel will be included, as well. Coordinator Dodge requested approval to purchase a mower as it is in the 2008-2009 budget. A motion was made by Deputy Mayor Conley, and seconded by Trustee Westcott authorizing the purchase of a mower and State bid prices. Carried. Curtis Hall, owner of 1 & 3 Vernon Street, asked about the Main Street grant. Discussed if his property could be included in the grant, as it wasn’t when the application was made two years ago. Attorney Seaman suggested contacting the State to see if it can be included in the current grant. The Village may not apply for the next round of grant monies, as the current grant has had some administrative issues. Larry Krolak, owner of Pebble Court apartments and 107 Telegraph Road, asked about enforcement of the Village’s yard maintenance law. Mayor Maedl advised that we are getting regular reports from Mr. Arlington about properties that are being cited. If there are particular properties Mr. Krolak is concerned about, he can contact Mr. Arlington directly or contact the Clerk’s Office to pass the info on. Mr. Krolak advised that the property at 37 N. Main Street has ornamental trees that make it difficult to see when turning onto N. Main Street off of Sleeper Street. Mr. Dodge will talk to the owners and ask that the trees be trimmed. Mr. Seaman advised that, if necessary, the Village could get a site line easement if there is a safety issue. Mr. Krolak asked what the street paving plans are for the summer of 2009. Mr. Dodge said he plans to address Church Street, Sherman Road – from the bridge to the Village line – and possibly Kelly Avenue. North Main Street needs some attention, but that is a county road. Mr. Dodge advised that the Town of Royalton’s paver has stopped working, so if Royalton has to rent one, we may share the cost and use it, too. Mayor Maedl advised that Arbor Day is Friday, April 24. There will be a planting at 9:30 a.m. in front of the Methodist parsonage. The tree that was transferred from Margaret Droman Park to Park Avenue is growing nicely. There will a poster contest for the 2nd graders who will be there. Mr. Seaman advised the Board that an access agreement needs to be executed with FMC for maintenance. A motion was made by Trustee Westcott, and seconded by Deputy Mayor Conley, to authorize execution of an access agreement with FMC. Carried. The next regular meeting of the Board of Trustees will be on Monday, May 18, 2009, at 7:00 p.m. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to move into Executive Session for the purpose of discussions regarding possible litigation. Carried. Executive session was opened at 8:01 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to move back into general session. Carried. Mayor Maedl reconvened general session at 8:25 p.m. Discussed upcoming police traffic enforcement coverage contract negotiations with the Town of Royalton. Chief Swick recommends a four-percent increase per year for three years. A motion was made by Deputy Mayor Conley, and seconded by Trustee Sarchia, to approve a contract with the town of Royalton for three years with a 4 percent increase each year. Carried. There being no further business, a motion was made by Trustee Bateman, and seconded by Trustee Westcott, to adjourn. Carried. Meeting adjourned at 8:37 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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