Minutes

May 19, 2008

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, May 19, 2008, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Sarchia, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Scout Ian Zdrowjewski led the Pledge of Allegiance. Trustee Westcott joined the meeting at 7:15 p.m. Coordinator Dodge was absent. There were a few guests in attendance, as well. Ian Zdrowjewski is an Eagle Scout candidate and presented the project he would like to do to earn the title. He would like to add to the work Eagle Scout Nick Herriven did at Rotary Park for his project. He would like to: repair the swings, as the chains are uneven, inconsistent, and rusty, and the seats are rubber with metal cores that are exposed and sharp replace the old and rotting backboard, bent hoop, and worn out net on the basketball hoop put in a new horseshoe pit behind the existing one clean up the edging around the pavilion by putting in weed block and gravel in an area about a foot wide around it Funding for this project will be from the Rotary Club and donations. Mayor Maedl commented that there is a group who meets to play horseshoes on a weekly basis. They should be consulted on the creation of the new pit. Ian said that his Scoutmaster has already spoken to them. He also said that his goal is to have this project done by the end of summer. The Board of Trustees unanimously approved the project. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to move into executive session for the purpose of discussing proposed, pending, or current litigation. Carried. Executive session was opened at 7:10 p.m. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to return to general session. Carried. General session was reconvened at 7:40 p.m. A motion was made by Trustee Bateman and seconded by Trustee Sarchia to approve the minutes of the April 21, 2008, meeting. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Sarchia, to authorize payment of bills submitted on Abstract 12-W. General: $44,349.30; Water: $967.16; Sewer: $15,799.41; Total: $61,115.87. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, to approve payrolls No. 25 and 26, for periods ending May 3 and May 16, 2008. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Sarchia, to authorize creation of A8560.2 (Shade Trees – equipment) in the 2007-2008 budget in the amount of $59,500 due to purchase of bucket truck. Line item funded by borrowed funds (BAN). Revenues to be increased by the same amount. Carried. A motion was made by Trustee Westcott, and seconded by Deputy Mayor Conley, to rescind the transfer of $718 from A1325.1 to A1490.11. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to authorize the following budget transfers: TO FROM AMOUNT A1640.4 A1620.4 $2,095.64 A5110.4 A1010.4 $ 112.29 A5110.4 A5110.2 $2,637.00 A7180.4 A1010.4 $ 100.09 A7180.4 A1210.4 $ 480.00 A8010.4 A7510.4 $ 72.00 A9060.8 A5142.2 $1,212.74 A9901.9 A1990.4 $7,068.77 G9055.8 G9060.8 $ 18.75 Total: $13,797.28. Carried. The Treasurer’s report was submitted and accepted for April 2008. The Village and Town Police reports were submitted and accepted for April 2008. The fire report was submitted and accepted for April 2008. There will be no refuse and recycling collection on Wednesday, May 28, due to the Memorial Day holiday. Regular pickup will be on Thursday, May 29, 2008. Water and sewer billing for the quarter ending May 1, 2008, was as follows: Water: $ 58,403.85 Sewer: $ 57,529.98 Total: $115,933.83 The amount of unpaid water bills as of April 30, 2008, added onto 2008 - 2009 tax roll: $19,478.88. Amount of mowing charges for abandoned properties added to 2008-2009 tax roll: $922. Total added to tax warrant: $20,400.88. Discussed unpaid water/sewer bills. This is an alarming amount. Clerk Schweigert advised that she and Coordinator Dodge have discussed this. His department will begin consistent enforcement in July, as that will be 60 days after the May 2008 water billing. The departments will work closely to get unpaid water/sewer billing under control. A motion was made by Deputy Mayor Conley, and seconded by Trustee Westcott, to authorize Mayor Maedl to execute the refuse/recycle contract with Modern Disposal starting July 1, 2008. Carried. Discussed the bids for the budget truck. Only one was received, for $4,000. As the minimum bid was $5,000, this is not acceptable. The Board had reserved the right to reject any bid. A motion was made by Deputy Mayor Conley, and seconded by Trustee Westcott, to reject the lone bid for the purchase of the bucket truck. Carried. Mayor Maedl advised the Board of the following correspondence: received a letter from Senator George Maziarz that Middleport will receive an economic development grant in the amount of $40,000 received a letter from Senator George Maziarz that Middleport will receive a grant in the amount of $250,000 to upgrade the marina at the Basket Factory Mayor Maedl, Attorney Seaman, and Clerk Schweigert will meet to ensure the Village can meet the requirements to accept the $250,000 grant. Attorney Seaman noted that Michael Norris, from Sen. Maziarz’s office, was very helpful in securing these grants. In Mr. Dodge’s absence Mayor Maedl noted two items he would like addressed by the Board: He has been in contact with National Grid about moving a street light from the Scout House to Kelly Avenue. His research indicates this would actually save us money, as the light at the Scout House is at a higher amperage than the ones on Kelly Avenue. National Grid has suggested that we use the amperage to match what’s currently being used on Kelly Avenue, thus the Village saves $100-$200 per year in costs. One concern is that the correct light is being moved. The one that should be moved is the one that is currently not working that is closer to the building. The one that was moved to the Scout House from Vernon Street a few years ago should not be the one that is moved. A motion was made by Trustee Bateman, and seconded by Deputy Mayor, authorizing National Grid to move the unused street light from the Scout House at 131 Telegraph Road to Kelly Avenue. Carried. This authorization is contingent upon determination that the correct light is being moved. The second item Mr. Dodge wanted addressed was the issue of the water standpipe on Griswold Street. With the price of scrap right now, it makes sense to take it down and sell it now. Discussion ensued regarding this. It was determined that the Niagara County Water District should be consulted first to see if they feel it is acceptable for us to get rid of this. They may feel it should stay in place in case it is needed by them for future use. If they approve removal, then Dunn’s Salvage should be contacted to see if their offer to help us remove it still stands. Trustee Bateman advised that the Niagara County Office of the Aging is interested in moving their nutrition site from Gasport to Middleport. The current site in Gasport is not handicap accessible, which makes it difficult for some patrons to attend it. A guest speaker from NCOA was at a Middleport Seniors’ meeting recently, and was impressed with the Scout House. They would like to set up weekly meals on Mondays and Tuesdays. Trustee Bateman advised them that the Middleport Seniors meet on alternate Tuesdays; NCOA felt they could incorporate a meal with the meeting. This could benefit the Seniors, as more people might attend their meetings. Discussed possibility of offering use of the Scout House for the nutrition program. Trustee Bateman will let the NCOA know that we are interested and will get more information to present at the June Board meeting. Trustee Westcott gave a NIMS update. He has reviewed the Village’s Emergency Response plan and feels that most of it is useable. Some minor changes need to be made (personnel names and phone numbers). He will be meeting with Doug Winters and Jim Volkosh about the plan. He feels it can become NIMS compliant. Mr. Winters may be able to come to the Village to doing NIMS training for the DPW and Police Department personnel. The next regular meeting of the Board of Trustees will be held on Monday, June 16, 2008, at 7:00 p.m. There being no further business, a motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to adjourn. Carried. Meeting adjourned at 8:12 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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