Minutes

January 14, 2008

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, January 14, 2008, in the Village Hall. Deputy Mayor Conley opened the meeting at 7:00 p.m. Also present were Trustee Bateman, Trustee Kirkpatrick, Trustee Sarchia, Coordinator Dodge, Police Chief Swick, ClerkTreasurer Schweigert, and Daniel E. Seaman, attorney. Mayor Maedl was absent. Guests Kate Light, Amanda Smith, and Emily Kress led the Pledge of Allegiance. There were several people in attendance, as well. Deputy Mayor Conley opened the meeting with a moment of silence in memory of Robert Maedl, husband of Mayor Maedl, who passed away very suddenly January 7, 2008. The next order of business was a presentation to the prize winners for the poster contest held about the Wastewater Treatment Plant. Trustee Bateman introduced Mrs. Olds, 7th Grade Science Teacher, and explained about the contest and announced the winners - Kate Light, Amanda Smith, and Emily Kress. Gift certificates were presented to the poster contest winners, provided by Ridge Road Express. The posters were created by Mrs. Olds’ 7th grade science classes and Jr. Honor Society members. They will be forwarded to the NYSDEC for a contest they are having. Trustee Bateman thanked everyone who helped pull this together: Helen Furon of Absolut Care in Gasport, Ridge Road Express, Mr. Taft (principal of the Roy-Hart Middle School), Mrs. Olds, Village Coordinator Dodge, and the two Wastewater Treatment Plant Operators (Gary Purser and Steve Smith) who conducted the tour. Trustee Bateman then explained that the Jr. Honor Society had taken a tour of the Wastewater Treatment Plant in October. At this time, a presentation was done by three Honor Society Members. They had created a model of the Wastewater Treatment Plant and explained what they learned about the facility and what happens there. It was an excellent presentation and it was obvious that the students had paid attention to what they were told on the tour. All 60 posters that had been submitted were on display throughout the Board room and the Clerk’s Office. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, to approve the minutes of the December 17, 2007, meeting. Carried. A motion was made by Trustee Kirkpatrick, and seconded by Trustee Sarchia to authorize payment of bills submitted on Abstract No. 8-W. General: $45,053.72; Water: $19,046.74; Sewer: 6,631.99; Total: $70,732.45. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, authorizing a transfer of $50 from A7550.4 to A8010.4. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, to approve payrolls no. 16 and 17 for periods ending December 29, 2007, and January 12, 2008. Carried. The Treasurer’s report was submitted and accepted for the month of December 2007. The Public Works report was submitted and accepted for the month of December 2007. The Village and Town Police reports were submitted and accepted for the month of December 2007. Chief Swick also distributed his annual report for 2007. Historian’s report was submitted and accepted for the year 2007. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, to appoint Mayor Maedl as budget officer for the 2008-2009 budget year. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to appoint Rebecca A. Schweigert as Registrar and Vicky M. Demmin as Deputy Registrar for the period January 1, 2008, through December 31, 2009. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, to appoint election inspectors as follows: Mrs. Pat Reale as chairperson, and Mrs. Barbara Keirn and Mrs. Rosemary L. Bernard as inspectors. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, to set compensation for election inspectors at $7.25 per hour. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, to authorize Mayor Maedl to execute the Fire Contract between the Town of Hartland, Middleport Volunteer Fire Co. No. 1, Inc., and the Village of Middleport for the period 1/1/2008 to 12/31/2008, in the amount of $34,614. This is a one percent increase over 2007. Carried. Single bid was received for purchase of a bucket truck from OPDYK for a 2000 truck in the amount of $59,500. Action tabled to accept the bid until financing gets in place. A special Board meeting may be needed to authorize bonding the purchase amount. Correspondence: Board members were advised they each had an invitation to the proclamation reception hosted by Mayor Maedl on January 24, 2008. Sen. Maziarz will present Mayor Maedl with a proclamation in honor of Middleport’s ranking by BusinessWeek Magazine as the 11th best place in the country to raise children (for less). Middleport had the highest ranking in New York State as well. Under old business, Deputy Mayor Conley advised the Board that he has been working closely with Trustee Bateman to get cooperation from the baseball league for an annual financial statement and a complete inventory. Attorney Seaman will review the contract to see if they are in violation. Under new business, Clerk Schweigert advised that she was contacted by the HSBC recommending that the Village take advantage of the offer to use Remote Deposit Capture or RDC. This will enable us to deposit checks without leaving the office. Cash will still have to be taken to the bank. The equipment for this is being offered to municipalities for free, although the cost to businesses is about $1,000. Even if we only utilize it a little, it will be worth it. Clerk authorized to let HSBC we would like to use Remote Deposit Capture. Attorney Seaman advised the Board on possible grant opportunities that are available to the Village for help with some of our remediation issues. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, authorizing the submission of a grant application for $40,000 from Senator Maziarz. Carried. The current refuse and recycling contract expires June 30 of this year. Attorney Seaman advised that he will need to get the contract out to bid to have one in place before this one expires. He also warned the Board that we will need to budget for a more-than-likely large increase in contract costs. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, to authorize putting the refuse and recycling pickup contract up for bid. Carried. Next regular Board Meeting will be held on Monday, February 25, 2008, at 7:00 p.m. due to the Presidents Day Holiday. The Village Hall will be closed Monday, February 18, 2008, for this holiday. There being no further business, a motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to adjourn. Carried. Meeting adjourned at 8:08 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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