Minutes

April 21, 2008

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, April 21, 2008, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Sarchia, Trustee Westcott, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Michael Benedict, attorney. Daniel E. Seaman, attorney, was absent. Deputy Mayor Conley led the Pledge of Allegiance. There were a few residents in attendance, as well. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to approve the minutes of the March 15, March 17, March 24, and April 7, 2008 meetings. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to authorize payment of bills on Abstract No. 11-W in the amount of: General: $63,723.01; Water: $13,230.57; Sewer: $12,805.24; Total: $89,758.82. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to approve Payroll numbers 22, 23 and 24 for weeks ending March 22, April 5, and April 19, 2008. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, to authorize Clerk Schweigert to make the following budget transfers: TO FROM AMOUNT A1325.4 A9050.8 $ 1,000 A1325.4 A8170.2 $ 1,000 A1420.4 A8160.4 $ 3,000 A1420.4 A5410.4 $ 3,000 A1440.4 A1620.4 $ 1,317.35 A1450.4 A1950.4 $ 81.66 A1490.11 A1990.4 $10,379 A1490.11 A1325.1 $ 718 A1490.11 A7145.1 $ 2,550 A1490.11 A7310.11 $ 148 A1490.11 A7310.12 $ 205 A1640.4 A1620.4 $ 500 A3120.4 A1620.4 $ 3,000 A3120.4 A3120.2 $ 5,000 A5110.4 A5110.2 $ 363.01 A5142.4 A5142.2 $ 62.53 A7180.4 A7110.2 $ 112.59 A7550.4 A7110.4 $ 650 A9901.91 A9901.9 $10,000 Total: $43,087.14 Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to authorize the Clerk-Treasurer to transfer $16,000 from the General Fund to the Sewer Fund. Carried. The Treasurer’s report was submitted and accepted for the month of March 2008. Carried. The Village and Town Police reports were submitted and accepted for the month of March 2008, with Chief Swick reading the highlights. The fire report was submitted and accepted for the month of March 2008. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to authorize Mayor Maedl to execute the Fire Contract between the Town of Royalton, Middleport Volunteer Fire Co. No. 1, Inc., and the Village of Middleport for a period of three (3) years commencing on January 1, 2008, and terminating on December 31, 2010, in the amount of $80,564 for 1/1 – 12/31/2008, $82,980.92 for 1/1 – 12/31/2009, and $85,470.34 for 1/1 – 12/31/2010. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to authorize Mayor Maedl to execute the Police Contract with the Town of Hartland for the period June 1, 2008 through May 31, 2011 at the following rates: for the period 6/1/2008-5/31/2009, $22,087.49, for the period 6/1/2009 – 5/31/2010, $23,412.74, and for the period 6/1/2010 – 5/31/2011, $24,817.50. Carried. Correspondence was read. Mayor and Trustees were reminded to check their mailboxes for mail. Email received from Niagara County Treasurer’s Office that sales tax collections were up in the first quarter of 2008, but that was a one-time increase due to an audit. Chief Swick advised the Board that he has begun using the speed trailer again. Drivers are slowing down quite a bit when they see it. Trustee Westcott informed the Board about a meeting he attended on April 16. He explained that all elected officials will now be required to be NIMS compliant or jeopardize the municipalities’ opportunity for FEMA money should a disaster occur. He explained what training will be required and what the Village needs to do to be prepared. Paperwork will be available in the Clerk’s office for Trustees interested in finding out more. Discussed updating the Village’s emergency response plan and who will be responsible for what. Mayor Maedl asked Trustee Westcott to head up the committee to update the emergency response plan. He will decide who should be on the committee and invite them to help update the plan. Coordinator Dodge asked that the 1984 bucket truck be declared surplus equipment and put out to bid. He has been approached by several people who are interested in purchasing it. A motion was made by Deputy Mayor Conley, and seconded by Trustee Westcott, to declare the 1982 bucket truck as surplus equipment. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to put the 1984 bucket truck up for bid, with a minimum bid of $5,000, and to be sold as it. Bids will be opened at 11:00 a.m. Friday, May 16, 2008. Carried. Coordinator Dodge asked the Board to consider changing the DPW employees work week, with the exception of Gary Purser’s, to four 10-hour days, with Fridays off. Discussion ensued regarding this. Determined that a trial period from April 28 through August 30 would be allowed. During the weeks of Memorial Day and Independence Day, the work schedule will return to five 8hour days so the employees will get their holiday but still work four days that week. Coordinator Dodge will report back to the Board at the June meeting to advise if this is working well or not. At present, Mr. Dodge intends that the employees would only work these hours during warm weather; a return to five 8-hour days would be better in the winter when snow is so unpredictable. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, setting the work week for the Village Coordinator at a five day work week, with an eight hour work day. The Coordinator is authorized to change his work week and work day schedules to coincide with the Public Work employees change. Carried. Chief Swick advised the Board that he will be attending the Governor’s Traffic Safety Conference April 29 & 30 in Lake George. The conference is free of charge; the Village will only be responsible for food and lodging. He will be sharing a room with the Police Chief from Barker to defray costs. Mayor Maedl advised that there will be an Arbor Day tree planting ceremony on Friday, April 25 and that the Village-wide garage sale will be on Saturday, May 3. Mary Smith, Roy-Hart School Board member, addressed the Board. She wanted to advise the Board of the status of the closing of the community playground at the Middle School and what is happening to get it reopened, if possible. She encouraged those present to attend the upcoming School Board meeting on Wednesday, April 23, to show support for the playground. There will be a meeting on Tuesday, April 29, 2008, at 6:30 p.m. to discuss what the community can do to save the playground. Chief Swick noted that the school has done a lot to maintain the playground. The next regular meeting of the Board of Trustees will be on Monday, May 19, 2008, at 7:00 p.m. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to enter into executive session for the purpose of discussions regarding possible litigation. Carried. Mayor Maedl opened executive session at 8:40 p.m. A motion was made by Trustee Westcott, and seconded by Deputy Mayor Conley, to return to general session. Carried. Mayor Maedl reconvened general session at 8:52 p.m. There being no further business, a motion was made by Deputy Mayor Conley, and seconded by Trustee Sarchia, to adjourn. Meeting adjourned at 8:52 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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