Minutes

April 07, 2008

Body:
The annual reorganization meeting of the Board of Trustees was held on Monday, April 7, 2008. Mayor Maedl opened the meeting at 7:00 p.m. Also present were: Deputy Mayor Conley, Trustee Bateman, Trustee Sarchia, and newly-elected Trustee Richard Westcott. Also present were Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Attorney Seaman. Trustee Westcott led the Pledge of Allegiance. There were no Village residents present. Mayor Maedl offered the following appointments: Deputy Mayor: Trustee Conley; Sewer & Sanitation Department: Trustee Bateman; Street Department: Trustee Westcott; Water Department: Trustee Sarchia; Board Representatives to the Youth Recreation Board: Trustees Bateman and Westcott Zoning Board of Appeals (3-year term): Michael Conley Youth Recreation Executive Board (3-year term): Timothy Hare Planning Board (5-year term): TBA Ethics Committee (1-year term): Elizabeth Storch, Margaret (Peggy) Thomas, and Trustee Bateman A motion was made by Trustee Sarchia, and seconded by Trustee Bateman, to accept the above appointments. Carried. Mayor Maedl opened the Public Hearing regarding the 2008-2009 budget at 7:07 p.m.. Clerk Schweigert read the legal notice. Their being no questions, Mayor Maedl closed the public hearing at 7:08 p.m. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to reappoint Thomas Arlington as Zoning & Code Enforcement Office, Anna Wallace as Historian, Barbara Albone as Deputy Historian, Vicky Demmin as Deputy Village ClerkTreasurer, and Barbara Noble as Deputy Clerk. All positions are one-year terms. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to designate HSBC, N.A., Middleport Office, as the Bank Depository. Corporate resolution to be signed by all Village Board Members. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Sarchia, to authorize purchase of materials for street, water, and sewer departments at New York State or Niagara County bid prices. Carried. A motion was made by Trustee Westcott, and seconded by Deputy Mayor Conley, to authorize Daniel E. Seaman to handle all legal matters on a per diem basis. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to authorize the Clerk-Treasurer to deposit excess funds from all accounts in Time Open Agreements at HSBC, Key Bank of Western New York, N. A., Bank of America, and M & T Trust Co. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to authorize the renewal of the Investment Policy as adopted by the Village Board on April 4, 1994, to include the following banks: Key Bank of Western New York, N.A., Bank of America, M & T Trust Co., and HSBC. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to authorize mileage reimbursement at the rate of 50-cents per mile for officers and employees who use their personal automobiles while performing their official duties on behalf of the Village. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to authorize the Clerk-Treasurer to submit payment in advance of audit of claims for Public Utilities Services and postage prior to the monthly Board Meeting. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Bateman, to Authorize Mayor, Board of Trustees, and Department Heads to attend tri-annual meetings of the Northwestern Frontier Association of Village Officials to be held in April, July, and October of each year. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, to Authorize the Clerk-Treasurer to attend the monthly meetings of the Niagara County Municipal Clerks Association and her deputies to attend meetings of same as deemed necessary by the Clerk-Treasurer, authorize the Police Chief to attend the quarterly Chiefs of Police meetings, and authorize the Village Coordinator to attend the monthly meetings of the Western New York Water Works Association, the Niagara County Highway Superintendents meetings, and the WNY Village Superintendents Association. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to authorize Department Heads to approve necessary training at their discretion for members of their departments, including themselves, as it becomes available during the year. Should the cost be more than $1,000, Board approval is necessary per the Village’s procurement policy. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Westcott, approving that the regularly scheduled Board of Trustees meetings be held on the third Monday of each Month at 7:00 p.m., with the following exceptions: due to federal holidays, the January and February 2009 meetings will be held on the third Tuesday of the month. The 2009 Reorganization meeting will be held on Monday, April 6, 2008. Carried. A motion was made by Trustee Sarchia, and seconded by Trustee Westcott, to designate the Union, Sun & Journal as the official newspaper. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to adopt the Budget for 2008-2009 at $1,629,072.21. Set tax rate at $9.40 per thousand. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to authorize Mayor Maedl to execute the Fire Protection Contract for the period April 1, 2008, to March 31, 2009, in the amount of $80,000. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to accept the lowest refuse/recycle bid from Modern Disposal at a rate of $178 per unit, for a total of $108,402 per year, subject to attorney’s review. This will be a three-year contract, with terms that are negotiable each year. Carried. Attorney Seaman presented the Board with the terms of the contract with Spiros Antoniadis regarding the economic development plan. He updated Trustee Westcott as to what this is about. Mr. Antoniadis would like an initial payment of $28,000. Mr. Seaman suggested that the Village make its payment of $14,250 as the initial payment, then FMC would be responsible for the rest. These funds are already in the Trust & Agency Fund; no money will come from the General Fund. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to authorize Mayor Maedl to execute the contract with Mr. Antoniadis for creating an economic development plan for the Village. Carried. A motion was made by Trustee Westcott, and seconded by Trustee Sarchia, to authorize payment of $14,250 from the Trust & Agency Fund upon acceptance and signing of the contract by Mr. Antoniadis. Carried. Trustee Westcott asked about any guidelines or restrictions that may have been imposed by Senator Maziarz or FMC for the money that has already been given to the Village because of the ongoing arsenic investigation. Mayor Maedl and Attorney Seaman advised that the monies were given to the Village to help combat the Village’s negative image that has been created by the investigation, both by positive public relations and by creating a more positive atmosphere for residents. Part of the money ($20,000) has already been given to MRAG to continue their work with Daniel Watts translating the technical data into layman’s terms. Once we spend some of the money from FMC, they will forward the remaining $15,000 they promised, for a total of $50,000 for this issue. They also updated Mr. Westcott on other grants that the Village has applied for recently. Mr. Seaman advised that he has written the police contract for services with the Town of Hartland using Chief Swick’s recommendation of a six-percent increase each year for three years. Hartland is reviewing the contract and it may be ready for signature by the Mayor at the April 21 meeting. Discussed the county’s Niagara Communities Comprehensive Plan. We must be careful how much power is given over to the county through this plan. Planning and zoning issues are the towns and villages prerogative. The county may create economic development and general land use plans, but they shouldn’t be given the power to develop areas. The Northwestern Frontier Association of Village Officials will meet on Wednesday, April 16, 2008, with the Village of Lyndonville hosting. The Senior Citizens’ annual appreciation luncheon is scheduled for April 22. The next regular Board meeting is Monday, April 21, 2008, at 7:00 p.m. There being no further business, a motion was made by Trustee Sarchia, and seconded by Deputy Mayor Conley to adjourn. Carried. Meeting adjourned at 7:42 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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