Minutes

November 19, 2007

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, November 19, 2007, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Sarchia, Coordinator Dodge, Police Chief Swick, ClerkTreasurer Schweigert, and Daniel E. Seaman, attorney. Trustee Kirkpatrick was absent. Deputy Mayor Conley led the Pledge of Allegiance. A motion was made by Deputy Mayor Conley, and seconded by Trustee to approve the minutes of the October 15, 2007, meeting. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to authorize payment of bills submitted on Abstract 6-W in the amount of: General: $61,336.34; Water: $5,422.90; Sewer: $ 15,249.61; Total: $82,008.85. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to approve Payrolls 11, 12, & 13 for weeks ending October 27, November 3, and November 17, 2007. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Conley, to authorize the 16th principal payment on December 1, 2007, for the Water System Improvement Bonds. Payment to be made from the Water Account as follows - Principal: $75,000; Interest: $13,125; Total: $88.125. Carried. A motion was made Deputy Mayor Conley, and seconded by Trustee Bateman, to authorize payment for New York State Retirement obligations on or before December 15, 2007, as follows: $18,994 Employees’ Retirement System & $23,331 Police Retirement System – total $42,325. Carried. Treasurer’s report was submitted and accepted for the month of October 2007. Public Works report submitted and accepted for the month of October 2007. Police reports for Village and Towns submitted for the month of October 2007, with Chief Swick reading the highlights. He reported that he had met recently with Town of Royalton and Niagara County officials regarding the annual July 4th celebration, as more security is needed. In the future, the Town will hire off-duty deputies for security. Correspondence was read. Received boat numbers for 2007. Numbers were up from 2006 by 103 (843 vs. 740). Discussed ways to possibly get more donations from boaters. Discussed January and February 2008 meetings. At the annual reorganization meeting, they were set for the third Tuesday of January and February 2008, due to the federal holidays on the third Monday of those months (the usual meeting date). Because the third Tuesday falls a week before the third Monday in these months, the Board decided to address the issue. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to hold the January 2008 meeting on Monday, January 14, and the February 2008 meeting on Monday, February 25. Carried. An application was submitted by April Serianni, owner of 17 Main Street, for a Grassroots Grant Program grant. Mayor Maedl went over what Ms. Serianni has accomplished and what the grant money will be applied against. The application has been approved by the Grassroots Grant Committee. A motion was made by Deputy Mayor Conley, and seconded by Trustee Sarchia, to authorize payment of $1,912.50 from the Grassroots Grant Program funding to April Serianni. Carried. Coordinator Dodge advised the Board that the Village has the opportunity to apply for a shared services grant with the Town of Royalton to purchase a bucket truck. This is a 10 percent matching grant, so the Town and the Village would only have to give 5 percent of the total. Lengthy discussion ensued regarding logistics, including that a schedule would have to be made and an inter-municipal contract would have to be signed. The following resolution was offered by Deputy Mayor Conley, who moved its adoption, and seconded by Trustee Bateman, RESOLVED, that Mayor Maedl is hereby authorized and directed to file an application for funds from the New York State Shared Municipal Services Incentive Grant program for the 2007 program year. The Village of Middleport, as co-applicant, will support the Town of Royalton, lead applicant, in all grand administration matters pertaining to this application. The purpose of the application is to secure funds to purchase a shared bucket truck for joint use by both the Town of Royalton and the Village of Middleport to reduce equipment costs to both municipalities. The maximum amount of funds applied for through this program is $400,000. The Village of Middleport will also contribute to the required 10-percent cash match required should an award be made. The vote on the above resolution was as follows: Ayes: Mayor Maedl, Deputy Mayor Conley, Trustee Bateman, and Trustee Sarchia; Nays: none; Absent: Trustee Kirkpatrick; Abstentions: none. The resolution was duly passed. Coordinator Dodge explained to the Board the reasoning behind the proposal made by Wendel Duchscherer to do a study at a cost of $7,000 about stormwater drainage on Manor Lane and Francis Street. Lengthy discussion ensued regarding the necessity of including Francis Street, as a study was done regarding that in 2000, and the issues facing the residents of Manor Lane do to the I&I regulations. Homeowners who have their sump pumps discharge into their yards cause flooding in other yards as there is very little storm drainage on Manor Lane. Mr. Dodge will contact Wendel and advise them to resubmit a proposal for Manor Lane only. A request was made by Clerk Schweigert to allow the Village Hall be closed on Monday, December 31, 2007, if the Clerk and deputies use their own vacation time. The hall will already be closed on Tuesday, January 1, 2008. Motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to allow the Village Hall be closed on Monday, December 31, 2007. Carried. The next regularly scheduled meeting of the Board of Trustees will be December 17, 2007, at 7:00 p.m. There being no further business, a motion was made by Deputy Mayor Conley, and seconded by Trustee Sarchia, to adjourn. Meeting adjourned at 8:43 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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