Minutes

December 17, 2007

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, December 17, 2007, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Sarchia, Coordinator Dodge, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Trustee Kirkpatrick was absent. Trustee Sarchia led the Pledge of Allegiance. There were no Village residents in attendance. A motion was made by Trustee Bateman and seconded by Trustee Sarchia to approve the minutes of the November 19 and the December 3, 2007, meetings. Carried. A motion was made by Trustee Sarchia, and seconded by Trustee Bateman, authorizing payment of claims submitted on Abstract No. 7-W: General: $30,762.83; Water: $1,192.62; Sewer: $19,047.78; Total $51,003.23. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to approve payrolls number 14 and 15, for weeks ending December 1 and December 15, 2007. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to authorize Clerk-Treasurer to make the necessary budget transfers as follows: TO FROM AMOUNT A1420.4 A9010.8 $6,000 A1440.4 A9010.8 $3,000 A8010.4 A9010.8 $ 4.80 A9015.8 A9010.8 $ 364.00 TOTAL: $9,368.80 Carried. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to authorize the Clerk-Treasurer to submit the sixth principal payment on January 2, 2008, for the EFC Water System Serial Bonds-2000. Payment to be made from the Sewer Account as follows: Principal: $20,000.00; Interest: $3,521.64; Total: $23,521.64. Treasurer’s report submitted and accepted for the month of November 2007. Department of Public Works report submitted and accepted for the month of November 2007. Police reports for the Village and Towns submitted and accepted for the month of November 2007. A motion was made by Trustee Bateman, and seconded by Trustee Sarchia, to hold the Village Election on Tuesday, March 18, 2008. The polling place will be the Village Hall, and polls will be open from 12 o’clock noon until 9:00 p.m. Carried. Correspondence: Received notice from Pony’s that they will be renewing their liquor license. Received a letter from the Canal Commission thanking us for our involvement in promoting the Canal. Mayor Maedl extended thanks to DPW personnel for the excellent job on the Christmas decorations. She has received many compliments on the Christmas tree this year. A resident suggested taking a picture of the tree for use in the future for Christmas cards. She also thanked them for the excellent job in getting the streets clean following the first big storm of this winter. She has received many positive comments regarding that. Trustee Bateman has received positive comments from residents as well. Discussed scaled down proposal from Wendel re: drainage problem on Manor Lane. Clerk Schweigert advised that if this is approved, we should advise we will include it in the 20082009 budget, as the Orchard Street Railroad crossing closure fight has cost $8,000+ that wasn’t budgeted. If it looks like funds will be available at the end of this budget year, we can have Wendel do the study in May 2008. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to accept the proposal from Wendel Duchscherer to study and advise our options regarding the drainage issues on Manor Lane at a cost not to exceed $4,000. Carried. Wendel will be advised to hold off on the study until next budget year. Mayor Maedl reiterated that the tree lighting ceremony was successful and extended her thanks to the Clerk’s office personnel for their assistance in organizing this event. Chief Swick advised that he did not apply for the shared services grant as authorized at the December 3 meeting. The Town of Hartland had their meeting the day before the submission deadline, making it impossible to file the application. After further research, he determined that this grant doesn’t really apply for purchasing a police vehicle. Mayor Maedl advised the Board that she would like to capitalize on the article in the November 16, 2007, issue of BusinessWeek.com that names Middleport the 11th “Best Place to Raise Children (For Less).” She passed around mockups of signs she would like to have placed permanently on Route 31 announcing this. The cost will be approximately $1,500 to $2,500, but she will solicit donations from local organizations to help offset the costs. Senator Maziarz is working on getting a State proclamation; Mike Hill is working on getting a County proclamation. Coordinator Dodge will check with the NYSDOT about getting permission to put up the signs. The next regularly scheduled meeting will be Monday, January 14, 2008, at 7:00 p.m. (This is the second Monday due to the federal holiday, Martin Luther King Day, on January 21, 2008). A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to move into Executive Session for the purpose of discussions regarding proposed, pending, and current litigation. Carried. Mayor Maedl opened Executive Session at 7:44 p.m. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to return to General Session. Carried. Mayor Maedl reopened the General Session at 8:39 p.m. There being no further business, a motion was made by Trustee Sarchia, and seconded by Trustee Bateman, to adjourn. Carried. Meeting adjourned at 8:39 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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