Minutes

December 18, 2006

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, December 18, 2006, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Herriven, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Trustee Kirkpatrick was absent. Deputy Mayor Conley led the Pledge of Allegiance. There were several members of the community present. A motion was made by Trustee Bateman, and seconded by Trustee Herriven, to approve the minutes from the November 20, 2006, meeting. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, to approve payment of bills submitted on Abstract 7-V in the amount of: General - $64,426.69; Water - $4,771.43; Sewer - $13,886.86; Total - $83,084.98. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Herriven, to approve payrolls 14 and 15 for weeks ending December 2 and 16, 2006. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, to authorize the Clerk-Treasurer to submit the 7th principal payment on January 2, 2007, for the EFC Water System Serial Bonds-2000. Payment to be made from the Sewer Account as follows: Principal: $20,000.00; Interest: 3,748.43; Total: $23,748.43. Carried. Mayor Maedl opened the public hearing regarding a local law entitled stablishing the osition of Village Coordinator at : p.m. Elizabeth Wagner, 7 William Street, asked what other villages comparable to Middleport in New York State are no longer using the title DPW Superintendent. Mayor Maedl said she couldn’t list them, but Mrs. agner could come in to the Cler’s office and loo through the COM listing. Steven Smith, 13 Orchard Street had several questions: X oesn’t the olice Chief coordinate the emergency plan now X According to Middleport’s emergency response plan, aren’t the olice Chief and Fire Chief in charge? X Why do we have to add another layer of government? X on’t the current departments make their own budgets? Mayor Maedl responded to his questions, however Mr. Smith was warned that this was not a debate; it is a public hearing and the officials only have to listen, not respond, especially if the speaker gets belligerent. Richard Owen, ocust rive, uestioned the Mayor’s uote in the paper about bureaucratic changes since 9/11. Margaret Droman, 12 Vernon Street, said she understood that none of the applicants for the uperintendent’s ob met the ualifications. ill any of these be considered for this new position? Mayor Maedl advised that this will be an appointed position. Mary oughery, Orchard treet, ased if the uperintendent’s position will stay open. Mayor Maedl said yes, for the time being. Jim Spark, 9064 Mountain Road, Gasport, asked what were the qualifications that were lacing in the applicants. Mayor Maedl advised that she couldn’t go into that. Mr. Owen asked what is in place to prevent a new person from coming in, being trained, and leaving. Mayor Maedl responded that there is that possibility for any job. Mrs. Droman asked if this position has a probationary period and if it has Civil Service protection. Mr. Seaman said that, although it is a political appointment, and thus at the will of the Board, there is a probationary period but no Civil Service protection. Mrs. Wagner asked if the Board was unanimous on creating the position. Mr. Seaman replied that the Board will be voting later on the creation of the position. Ken Wagner, 2 Carolyn Street, asked who would be responsible for training this new employee. Mr. Seaman explained that training would be on the job. Mr. Wagner listed several complaints regarding the current Public Works Department. Mayor Maedl reminded him that the point of the hearing was about the new position. Several issues regarding the new position were clarified at this time regarding duties and qualifications. Harold Mufford, 57 N. Hartland, told the Board that he felt the creation of the position of Village Coordinator was a good idea. This position would be able to coordinate working more closely with the Towns of Royalton and Hartland. He said he was in favor of this action. Mr. Wagner asked how long applications will be taken for this position, but Mr. Seaman advised the Board is just creating the position. Mr. Wagner asked if there was going to be two separate jobs filled DPW Superintendent and Village Coordinator. Mayor Maedl advised that the Board only intends to fill the Village Coordinator position. As there were no more questions comments, Mayor Maedl closed the public hearing at 7:18 p.m. The Treasurer’s report was submitted and accepted for the month of November 2006. The Public Works report was submitted and accepted for the month of November 2006. The Village and Town Police reports were submitted and accepted for the month of November 2006. Chief Swick read the highlights. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to set the Village Election for Tuesday, March 20, 2007. The polling place will be the Village all, and polls will be open from 12 o’cloc noon until : p.m. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Herriven, to adopt the local law entitled stablishing the osition of Village Coordinator. Carried. Many Christmas cards have been received. Clerk Schweigert advised the Board of the Civil Service meeting she attended on December 7. The Civil Service Department intends to hold these informational meetings on a regular basis. She also advised the Board of the Emergency Mitigation Plan meeting she attended on the same date. This will be the last meeting until the state has reviewed the plan. The committee will meet again to respond to the state’s comments. Trustee Bateman commended Dick Bitterman for the work he has done at 66 Main Street following the devastating fire there nearly a year ago. His restoration work has been great. Becky Rhoney, 2 Taylor Street, asked for comment on the letter she and her husband sent to the mayor regarding a right of way near their house. Attorney Seaman will respond at a later date after reviewing the whole issue. Ken Wagner asked about being charged sewer rates when no water or sewer is used at a residence. Discussion ensued regarding minimum rates, which are not based entirely on usage but also on availability. This has been a Village policy for decades. Mary Loughery asked about not being charged sewer rates when filling swimming pools. Explained that it is difficult to monitor and once a policy is instituted, people will want exemptions for washing cars, watering lawns and gardens, etc. The next regularly scheduled meeting will be held on Tuesday, January 16, 2007, at 7:00 p.m. A motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, to move into Executive Session for the purpose of discussions of matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal, or removal of a particular person or corporation. Carried. Mayor Maedl opened Executive Session at 7:30 p.m. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to return to general session. Carried. Mayor Maedl reconvened general session at 8:15 p.m. A motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, to amend the personnel rules retroactive to August 1, 2006, requiring fulltime new hires to pay 10 percent of their health insurance premium should they elect to take health insurance. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to have a special meeting of the Board of Trustees on Saturday, December 23, 2006, at 8:30 a.m. Carried. The paper will be notified. As there was no further business, a motion was made by Trustee Deputy Mayor Conley, and seconded by Trustee Herriven, to adjourn. Carried. Meeting adjourned at 8:18 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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