Minutes

May 15, 2006

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, May 15, 2006, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Herriven, Trustee Kirkpatrick, DPW Superintendent Mahar, Police Chief Swick, ClerkTreasurer Schweigert, and Daniel E. Seaman, attorney. Attorney Seaman led the Pledge of Allegiance. Also present were several students and Village residents. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, to approve the minutes of the April 3, 2006, annual meeting, and the meetings held on April 17 and May 3, 2006. Carried. A motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, to authorize payment of bills submitted on Abstract 12-U. General: $35,973.72; Water: $1,727.38; Sewer: $6,334.05; Total: $44,035.15. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, to approve payrolls No. 24 and 25, for periods ending April 22 and May 6, 2006. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Kirkpatrick, to authorize the Clerk-Treasurer to make the following budget transfers: TO FROM AMOUNT A1490.11 A1990.4 $4,212.75 A3120.11 A3120.12 239.14 A5142.4 A5110.4 15.32 G8130.1 G1990.4 1,087.02 G8130.11 G1990.4 997.58 G9055.8 G9060.8 41.15 Total: $6,592.96 Carried. The Treasurer’s report was submitted and accepted for the month of April 2006. The DPW report was submitted and accepted for the month of April 2006. The Village and Town Police reports were submitted and accepted for the month of April 2006. Chief Swick read the highlights. The Fire report was submitted and accepted for the month of April 2006. The Tax Warrant, in the amount of $417,679.62,was signed by Mayor Maedl. There will be no refuse collection on Wednesday, May 31, due to the Memorial Day holiday. Regular pickup will be on Thursday, June 1, 2006. Water and Sewer Billing for the quarter ending May 1, 2006: Water: $ 58,763.17; Sewer: $ 57,794.98; Total: $116,558.15. The amount of unpaid water bills as of April 30, 2006, added onto 2006 - 2007 tax roll is $7,233.80. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to create five Swim Instructor positions for the Summer Swim Program. These positions are funded in the 2006-2007 budget, with the Towns of Royalton and Hartland to each reimburse the Village for one-third of the costs. Carried. Discussed the National Incident Management System (NIMS) as the basis for all incident management in the state/commonwealth. It is a requirement to pass a resolution adopting this for future FEMA reimbursement, should that ever be necessary. The following resolution was offered by Deputy Mayor Conley, who moved its adoption, and seconded by Trustee Herriven: WHEREAS, the President in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident management System which would provide a consistent nationwide approach for Federal, State, local, and tribal governments to work together more effectively and efficiently to prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity; WHEREAS, the collective input and guidance from all Federal, State, local, and tribal homeland security partners has been, and will continue to be, vital to the effective implementation and utilization of a comprehensive NIMS; WHEREAS, it is necessary and desirable that all Federal, State, local, and tribal emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; WHEREAS, HSPD-5 requires Federal departments and agencies to make adoption of the NIMS by State, tribal, and local organizations a condition for Federal preparedness assistance beginning in fiscal year 2005; WHEREAS, to facilitate the most efficient and effective incident management it is critical that Federal, State, local, and tribal organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the ability to utilize federal funding to enhance local and state agency readiness, maintain first responder safety, and streamline incident management processes; WHEREAS, the Incident Command System components of NIMS are already an integral part of various incident management activities throughout the State, including current emergency management training programs; and WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System; WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System, NOW, THEREFORE, BE IT RESOLVED, that the Village of Middleport Village Board, by virtue of the authority vested in it under the laws of the State of New York, does hereby establish the National Incident Management System (NIMS) as the Village of Middleport’s standard for incident management. The vote on the preceding resolution was as follows: Ayes: Deputy Mayor Conley, Trustee Bateman, Trustee Herriven, Trustee Kirkpatrick, and Mayor Maedl. Nays: None. Abstention: None. Absent: None. The resolution was unanimously passed. Ads were run again in several papers for the DPW Superintendent’s position. Received application from Grace Swick for recreation program, and a call from Crystal Spears that she is interested in working the rec program again this year. Posters will be placed around the Village advertising the program and a notice is in the newsletter. The newsletter has gone to the printers and will be out by the end of the month. Mayor Maedl explained that the Tourism Committee has been notified that it will be receiving a Niagara County Business Enhancement grant, which will be used toward the brickwork on the new bathrooms. She will not know how much it is for until May 16. Whatever the amount, the Tourism Committee will match it. She has three quotes for brickwork: Nice: $7,800 for labor only; $13,200 for labor and supplies Northern Exteriors: $13,184 for labor & supplies; $13,830 includes decorations Charlie Dietz: $9,618 for labor and supplies A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to accept the low bid for bricking the public restrooms. Reimbursement from the Tourism Committee (including the grant) will be a maximum of $4,000. Carried. Trustee Herriven asked for an update on painting the front of the Village Hall. Mr. Mahar advised will be done soon. Trustee Herriven asked when gutters will be installed at the Scout House. Mr. Mahar will get quotes. Trustee Kirkpatrick asked when the “Child at Play” signs will be put up on Mill Street. Mr. Mahar said the signs are there and have been right along. Mayor Maedl thanked the DPW for their help in the tree planting ceremony on Arbor Day. The flag and posters are up in the Village Hall foyer from that day. The LaSalle Yacht Club called to advise they will be in town for Memorial Day this year. They will arrive on May 26 and most will be gone by May 28. Trustee Bateman is concerned about all of the young people out between 3 pm and 11 pm. She would like to see a full-time officer on during that time period. Discussed advantages. Mayor Maedl advised this will be discussed again in the future. Attorney Seaman advised the Board that the Town of Royalton has approved the 3-year police protection contract for the period June 1, 2006, through May 31, 2009. The terms are: $30,667 for 06-07; $32,517.72 for 07-08; $34,468.80 for 08-09. A motion was made by Trustee Herriven, and seconded by Trustee Kirkpatrick authorizing Mayor Maedl to execute the contract for police protection for the Town of Royalton at the above terms. Carried. Deputy Mayor Conley gave an update on the tree grates. Still waiting for some information from a firm in California. Alex Zdrojewski addressed the Board regarding his Eagle Scout project. He would like to place bird house in various places throughout the Village, including Rotary and Margaret Droman Parks. Discussed need to work with DPW. Project approved. The next regular meeting of the Board of Trustees will be held on Monday, June 19, 2006, at 7:00 p.m. Mayor Maedl reminded all present about the annual Memorial Day celebration in the Village. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to move into Executive Session for the purpose of discussing proposed, pending, or current litigation. Carried. Executive session was opened at 7:45 p.m. A motion was made by Trustee Bateman, and seconded by Trustee Herriven, to move back into general session. Carried. Mayor Maedl reconvened general session at 8:45 p.m. There being no further business, a motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, to adjourn. Carried. Meeting adjourned at 8:45 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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