Minutes

April 04, 2005

Body:
The annual meeting of the Board of Trustees was held on Monday, April 4, 2005. Following the swearing in of Mayor Maedl, Trustee Bateman, and Trustee Herriven, Mayor Maedl opened the meeting at 7:01 p.m. Also present were Deputy Mayor Conley, Trustee Shuttleworth, DPW Superintendent Mahar, Police Chief Swick, and Clerk-Treasurer Schweigert. Attorney Daniel E. Seaman was absent. Deputy Mayor Conley led the Pledge of Allegiance. There were a couple of Village residents in attendance, as well. The first order of business was the annual appointments. Mayor Maedl appointed Tom Conley as Deputy Mayor. Trustee Herriven will continue to represent the Sewer and Sanitation Department, Trustee Shuttleworth will continue to represent the Street Department, and Trustee Bateman will continue to represent the Water Department. Deputy Mayor Conley and Trustee Herriven will continue to represent the Board on the Youth Recreation Board. A motion was made by Trustee Shuttleworth, and seconded by Trustee Herriven, to approve the following appointments: X Zoning Board of Appeals, 3-year term: Barbara Albone, 34 Church Street X Planning Board, 5-year term: Larry Lutz, 51 State Street X Ethics Board, 1-year term: Deputy Mayor Conley Elizabeth Storch, 59 State Street Herb Koenig, 7 Orchard Street Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman to reappoint the following individuals to one-year terms: X Thomas Arlington, Code Enforcement Officer X Anna Wallace, Village Historian X Vicky Demmin, Deputy Village Clerk-Treasurer X Barbara Noble, Deputy Clerk-Treasurer Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to reappoint Rebecca A. Schweigert to a two-year term as Clerk-Treasurer. Carried. Mayor Maedl opened the public hearing regarding the 2005-2006 budget and police contract at 7:05 p.m. Clerk read the legal notice. There being no comments, Mayor Maedl closed the public hearing at 7:05 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to designate HSBC, N.A., Middleport Office, as the Bank Depository. Corporate resolution to be signed by all Village Board Members. Carried. A motion was made by Trustee Shuttleworth, and seconded by Trustee Herriven, to authorize the purchase of materials for street, water, and sewer departments at New York State or Niagara County bid prices. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, to authorize Daniel E. Seaman to handle all legal matters on a per diem basis. Carried. A motion was made by Trustee Herriven, and seconded by Trustee Shuttleworth, to authorize Clerk-Treasurer Rebecca A. Schweigert to deposit excess funds from all accounts in Time Open Agreements at HSBC, Key Bank of Western New York, N. A., Bank of America, and M & T. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to authorize the renewal of the Investment Policy as adopted by the Village Board on April 4, 1994, to include the following banks: Key Bank of Western New York, N.A., Fleet Bank, M & T, and HSBC. Carried. A motion was made by Trustee Herriven, and seconded by Trustee Shuttleworth, to authorize mileage reimbursement at the rate of 37 cents per mile for officers and employees who use their personal automobiles while performing their official duties on behalf of the Village. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to authorize the Clerk-Treasurer Rebecca A. Schweigert, to submit payment in advance of audit of claims for Public Utilities Services, postage prior to the monthly Board Meeting. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Shuttleworth, to authorize the Mayor, Board of Trustees, and Department Heads to attend triannual meetings of the Northwestern Frontier Association of Village Officials to be held in April, July, and October of each year. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, authorizing Clerk-Treasurer Rebecca A. Schweigert to attend the monthly meetings of the Niagara County Municipal Clerks Association, Police Chief John J. Swick to attend the quarterly Chiefs of Police meetings, and Superintendent of Public Works James E. Mahar to attend the monthly meetings of the Western New York Water Works Association and the WNY Village Superintendents Association. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Shuttleworth, to authorize the Department Heads to approve necessary training at their discretion for members of their departments, including themselves, as it becomes available during the year. Should the cost be more than $1,000, Board Approval is necessary per the Village’s procurement policy. Carried. A motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, that the regularly scheduled Board of Trustees meetings to be the third Monday of each Month at 7:00 p.m., with the following exceptions: due to federal holidays, the January and February 2006 meetings will be held on the third Tuesday of the month. Carried. A motion was made by Trustee Shuttleworth, seconded by Deputy Mayor Conley, designating the Union, Sun & Journal as the official newspaper. Carried. A motion was made by Trustee Bateman, and seconded Deputy Mayor Conley, adopting the 2005-2006 budget in the amount of $1,473,009, and setting the tax rate at $8.20 per thousand. Carried. A motion was made by Trustee Herriven, and seconded by Trustee Shuttleworth, to authorize Mayor Maedl to execute the Fire Protection Contract for the period April 1, 2005, through March 31, 2006, in the amount of $77,000. Carried. The next meeting of the Northwestern Frontier Association of Village Officials will be held on Wednesday, April 20, 2005, at 7:00 p.m., with the Village of Lyndonville hosting. A letter was received from the Masons asking that the Village’s air conditioning unit be moved off of their property no later than May 31, 2005. Mr. Mahar will talk to other members to see if this is the consensus, as it is easier if the unit remains where it is. Clerk-Treasurer advised she will be attending a grant writing class in Hamburg on May 10. Mayor Maedl may attend, as well. Mayor Maedl received a notice of the second annual Canal Trail Canal Celebration to be held on June 4. She suggested that perhaps the Boy Scouts would be interested in sponsoring an event during this. Discussed the well site on Mountain Road. There is a party interested in purchasing the property. Mayor Maedl will contact this individual regarding this. Clerk-Treasurer advised that the information received from Civil Service that was forwarded by email to Board members was for informational purposes only. Carpeting at the Scout House has been installed and looks great. Chief Swick advised that he would like to attend training in Albany on Traffic Safety on April 26 and 27. No cost for the training but will have to stay overnight two nights. Permission granted. On April 28 there will be a chemical security seminar in Schenectady that Chief Swick would also like to attend. The cost is $220, but he has approached FMC to see if they will pay for some or all of it. Permission granted to attend. Deputy Fire Chief Darren Burdick advised that the Fire Department has had its elections. Scott Kassman will remain as Fire Chief. The fourth annual Village wide garage sale will be held on Saturday, May 7, 2005. The Boy Scouts annual barbeque will be held that day at the Masonic Lodge. The next regular Board of Trustees meeting will be held on Monday, April 18, 2005, at 7:00 p.m. There being no further business, a motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, to adjourn. Meeting adjourned at 7:36 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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