Minutes

May 16, 2005

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, May 16, 2005, at the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Herriven, Trustee Shuttleworth, DPW Superintendent Mahar, Police Chief Swick, ClerkTreasurer Schweigert, and Daniel E. Seaman, attorney. Trustee Bateman led the Pledge of Allegiance. There were a few Village residents and several students from Participation in Government classes from various school districts. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, to approve the April 4, 2005, annual meeting as distributed at the April 18, meeting. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Herriven, to approve payment of bills as submitted on Abstract 12-T in the amount of: General: $23,930.94; Water: $8,007.75; Sewer: $6,922.47; Capital: $25; Total: $38,886.16. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, to approve payrolls No. 24 and 25, for periods ending April 22 and May 7, 2005. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to approve the following budget transfers: FROM TO AMOUNT A1620.41 A1640.42 $ 500 A5142.2 A5142.4 $ 620.90 A1620.43 A7180.1 $ 300 A1325.2 A7180.4 $ 500 A1620.43 A9901.9 $ 1,000 A3120.41 A9901.9 $ 1,000 A5010.2 A9901.9 $ 1,000 A5010.4 A9901.9 $ 500 A5110.2 A9901.9 $ 500 A5410.4 A9901.9 $ 1,000 A1420.4 A9901.9 $18,000 A1990.4 A9901.9 $ 4,212.14 F1990.4 F9060.8 $ 1,016.34 G1990.4 G9030.8 $ 1,000 G1990.4 G9055.8 $ 23.20 Total: $31,172.58. Carried. A motion was made by Trustee Herriven, and seconded by Trustee Shuttleworth, authorizing a budget transfer of $35,000 from the General Fund to the Water Fund. Carried. The Treasurer’s report was submitted and accepted for April 2005. The Public Works’ report was submitted and accepted for April 2005. Mr. Mahar noted that the new public restrooms should be up and running by Memorial Day. The Village and Town Police reports were submitted and accepted for April 2005, with Chief Swick reading the highlights. The fire reports for March and April 2005 were submitted and accepted. The Fire Department also included their annual checking statement. Mayor Maedl signed the Tax Warrant in the amount of $406,381.60. There will be no refuse/recycling collection on June 1, 2005, due to the Memorial Day holiday. It will be on Thursday, June 2, 2005. Water and sewer billing for the quarter ending May 1, 2005 was: Water: $ 54,071.80 Sewer: $ 46,980.88 Total: $101,052.65 The amount of unpaid water bills as of April 30, 2005, added to the 2005-2006 tax roll totaled $5,246.40. A motion was made by Trustee Herriven, and seconded by Trustee Bateman, to adopt Local Law No. 1 of 2005 entitled “A Local Law amending the Village Code of the Village of Middleport.” Role call vote was as follows: Ayes: Deputy Mayor Conley, Trustee Herriven, Trustee Shuttleworth, Trustee Bateman, and Mayor Maedl; Nays: none; abstentions: none; absent: none. The motion was unanimously passed. Correspondence was read: Thank you from Sally Monacell for the memorial donation to the Library in memory of her father, Bernard Dujenski Thank you from Old Glory Flag Co. for the recent order for flag buntings for the Village Hall. This is a woman-owned business located here in Niagara County. We received notice from the NYSDOT that our CHIPS allotment will be $18,973.94. We received a notice from the NCDOH regarding dead bird reporting. We received notice that there will be a 3.75 percent increase in state revenue sharing aid this year. This will amount to about $500 for the Village. We received a copy of a resolution passed by the Niagara County Legislature establishing a policy on pest management and control. Mayor Maedl noted that there is still a skunk odor at the Scout House that needs to be removed. Mayor Maedl announced that she had been contacted by the Middleport Fire Department about purchasing the excess police car. They had offered $1,500. Attorney Seaman advised that the motion made at the April 2005 meeting to advertise the car and sell to the highest bidder could be overridden by resolution. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, to rescind the motion made at the April 18, 2005, meeting to sell the 2000 Crown Victoria police car to the highest bidder, and to now sell it to the Middleport Volunteer Fire Co. No. 1, Inc. for $1,500. Carried. Trustee Bateman inquired as to the status of the people interested in purchasing the well property. Mr. Mahar advised the people are still interested and have been checking it out. Mayor Maedl contacted Lynx Products on Mill Street to see if they would be willing to change their decision to move to Wilson. She was advised they can’t stay as they need a bigger building, and the size they need is not available in Middleport. They regret having to move. They have grown from 5 to 6 employees to about 20 now. Mayor Maedl still intends to meet with the Deputy Mayor and the Fire Department to update the Village’s emergency response plan. Mr. Volkosh advised he will provide a current chief’s listing for the county to the Mayor for future use. Deputy Mayor Conley thanked the Public Works Department for the preparations done to make the village wide yard sale successful. The weather was great and more sales were held. Trustee Herriven thanked the DPW for setting up the pits for the barbeque the Boy Scouts held during the village wide yard sale. They sold more this year than ever. The date and location (Masonic Hall) were excellent. Discussed the Eagle projects the Board was approached about. Trustee Herriven said the candidate has not yet picked a project. Mayor Maedl had another suggestion: a permanent reminder of all of the events held annually in the Village. Trustee Shuttleworth asked for an update on the baseball barbeque. Deputy Mayor Conley hadn’t received any feedback yet, but knew there were 650 presales. Mr. Mahar commented that it was well organized. Mr. Seaman advised the Board that the contract with the Town of Hartland for police protection expires May 31, 2005. He had discussions with Police Chief Swick regarding this and they determined to renew at the previous terms with a 5 percent increase each year for three years. The Town of Hartland was agreeable to these terms and has already executed the contract. The terms are $18,900 for 2005-2006; $19,845 for 2006-2007; and $20,837 for 2007-2008. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, to authorize Mayor Maedl to sign the contract with the Town of Hartland for a three-year period at the above terms. Carried. Trustee Herriven asked if the Departments increased expenses are covered by this 5-percent increase. Police Chief Swick advised that it is difficult to tell, but probably. Mr. Mahar brought up the issue of vacant properties with uncut grass in the Village. Mayor Maedl reminded him that we have a yard maintenance law. Mr. Seaman advised that real estate agents are not responsible for yard maintenance. Mr. Mahar will give a listing of address to the Clerk to have warning letters sent out. The DPW will mow if necessary and the costs will be added to the property’s taxes. Mayor Maedl asked for an update on the I & I issue. Mr. Mahar advised that the flow monitoring will be completed in two weeks. Letters will be sent shortly to homeowners to advise of this inspection. Clerk Schweigert advised that letters will be going out soon and because we are aware that some properties will only be available for inspection on weekends, overtime has been built in to this project. Mayor Maedl thanked the DPW for their help on Arbor Day. Police Chief Swick thanked the Board for allowing him to go to safety training in Albany. He felt it was a good experience. He was advised by the State that he needs to upgrade his computer for DCJ programs. The one he uses now was provided by the State. There is no money available for the State to provide new computers. He requested $1,200 to purchase a new computer and printer to be in compliance with the States request. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, authorizing Police Chief Swick to purchase a new computer and monitor for no more than $1,200. Carried. Mr. Volkosh addressed the Board regarding three items: As County Fire Coordinator, he expects the survey on strategic planning to be accepted in June by the Niagara County Legislature. He feels they prepared a good draft. The county will adopt the National Incidence System sometime this summer. The Language will be forwarded to the Village for adoption. As a representative of the Fire Department, he thanked the Board for accepting their offer of $1,500 for the police car. Also, he has been approached by several residents regarding the sidewalk on Mill Street. It is too close to the street. Could the sidewalk be moved or “Children at Play” signs be erected there to warn drivers. On behalf of his family, he thanked the Board for their acts of kindness to him and his family on the loss of his father, Vince Volkosh. Mayor Maedl announced that the next regular meeting of the Board of Trustees will be held on Monday, June 20, 2005, at 7:00 p.m. in the Village Hall. A motion was made by Trustee Herriven, and seconded by Trustee Bateman, to move into executive session for the purposes of matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Carried. Mayor Maedl opened executive session at 7:40 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, to move back into general session. Carried. Mayor Maedl reconvened regular session at 7:53 p.m. Discussed new cleaning schedule for Shelly Stoddard. She will be asked to start cleaning the restrooms effective June 4, 2005. She will clean weekends only until school ends, then will clean the Village Hall, Police Department, Scout House, and public restrooms weekly. There being no further business, a motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, to adjourn. Carried. Meeting adjourned at 7:54 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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