Minutes

December 13, 2004

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, December 13, 2004, at the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Herriven, Trustee Shuttleworth, DPW Superintendent Mahar, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Police Chief Swick was absent. Trustee Bateman led the Pledge of Allegiance. Village resident Bev Quackenbush was also present. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman to approve the minutes from October 18, 2004, meeting as distributed at November 15, 2004, meeting. Carried. A motion was made by Trustee Shuttleworth, and seconded by Deputy Mayor Conley, to authorize payment of claims submitted on Abstract No. 7-T: General: $29,339.27; Water: $23,029.75; Sewer: $6,138.93; Capital Improvement: $89.25; Total $58,597.20. Carried. A motion was made by Trustee Bateman, and seconded by Trustee Shuttleworth, to approve payrolls number 13 and 14, for weeks ending November 20 and December 4, 2004. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, to make the following budget transfers: TO FROM AMOUNT A5010.41 A1990.4 $ 500.00 A5110.44 A1990.4 500.00 A1325.1 A9060.8 750.00 A9010.8 A1990.4 2,775.00 A9015.8 A1990.4 106.00 Total: $4,631. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to authorize the Clerk-Treasurer to submit the fifth principal payment of January 2, 2005, for the EFC Water System Serial Bond 2000. Payment to be made from the Sewer Fund as follows: Principal: $20,000.00 Interest: 4,188.42 Total: $24,188.42 Carried. The Treasurer’s report was submitted and accepted for the month of November 2004. The Public Works report was submitted and accepted for the month of November 2004. The Police reports for the Village and Towns was submitted and accepted for the month of November 2004. The fire report was submitted and accepted for the month of November 2004. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, setting the Village Election on Tuesday, March 15, 2005, with the polling place being the Village Hall and polls will be open from 12 o’clock noon until 9:00 p.m. Carried. A motion was made by Trustee Herriven, and seconded by Trustee Shuttleworth, to amend the 2004-2005 budget to reflect the following: increase revenues in line A2260 by $18,000 from the police contract with the Town of Hartland. Increase expenditures in line A3120.44 (police gas, oil., etc.) by $5,000, to be funded by the increase in police revenues. Carried. Correspondence was read. X Several Christmas cards have been received X Received notice from the County that water rates will increase to 75 cents per thousand gallons effective January 2005. X Received arsenic test results from FMC for several Village-owned properties. X Mayor Maedl received the 180-day notice from the Teamsters’ Union that they intend to negotiate the upcoming contract renewal. Trustees Bateman and Conley were on the last negotiating team. Attorney Seaman will review the contract to determine if outside counsel is necessary this time. Mr. Mahar advises that the carpeting for the Scout House will be ordered and the old carp removed sometime during January 2005. Jeff Telecky from Wendel Duchscherer addressed the Board regarding the Inflow and Infiltration issue that the Village is facing. He recapped the inspection at the Sewer Plant done by Rob Locey of NYSDEC and Wendel’s proposal letter to address this. The DEC responded to their proposal and a revised one was submitted in October based on the DEC comments. He met with Mr. Mahar to determine what the Village is and isn’t able to do to address the issue. Discussion ensued regarding what should be done. The DEC is enforcing this across the state, not just in Middleport. The final report is due by July 30, 2005, regarding action taken due to the inspection of April 2004. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, to approve the Wendel Duchscherer work plan to address the current I&I issue facing the Village as set forth in the letter of 12/13/04 at a maximum cost of $17,150. Carried. This does not include the additional $3,200 cost that will be incurred when flow meters are rented to monitor sewer flow. The digester lid project at the sewer treatment plant is done. No paperwork has been received to pay the final amount to the contractor. Gary Purser notified Tim Walck of a pressure issue at the plant. Tim will go and help reset at no cost to the Village. Mayor Maedl advised the Board that while attending the Tri-Town Ambulance installation dinner, the issue of getting state money to purchase a generator for the Fire Department came up. Assemblywoman Sandra Lee Wirth advised to put a request in writing. With Board approval, the Mayor will work with the Fire Department to write a letter requesting state funds. Ideally, we would like to install a generator that could supply power to both the Fire Department and the Village Hall in the event of a power outage. The Board gave approval for this. Trustee Shuttleworth mentioned that Village resident Fern White will be 100 years old on Thursday, December 16, 2004. A certificate will be produced for presentation, which Trustee Shuttleworth will do in Mayor Maedl’s absence as she has a prior commitment on that date. Trustee Herriven advised that there will be an open house on Saturday, January 8, 2005, at Performance Manufacturing on Telegraph Road. The next regular Board meeting will be held on Tuesday, January 18, 2005, at 7:00 p.m. due to the Martin Luther King holiday on Monday, January 17, 2005. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to adjourn. Carried. Meeting adjourned at 7:50 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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