Minutes

June 21, 2004

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, June 21, 2004, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were Deputy Mayor Conley, Trustee Bateman, Trustee Herriven, Trustee Shuttleworth, Clerk-Treasurer Schweigert, DPW Superintendent Mahar, Police Chief Swick, and Daniel E. Seaman, attorney. Deputy Mayor Conley led the Pledge of Allegiance. A motion was made by Trustee Bateman, and seconded by Trustee Shuttleworth, to approve the minutes from the April 19, 2004, meeting as distributed at the May 17, 2004, meeting. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, to authorize paying bills submitted on Abstract No. 13-S in the amount of: General: $12,155.36; Sewer: $5,026.68; Total: $17,182.04. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to authorize the following budget transfers: FROM TO AMOUNT A1325.2 A1325.4 $ 2,740 A1990.4 A1640.42 10 A3120.12 A3120.14 25 A5110.2 A5110.41 70 A5410.1 A5110.1 25 A8140.1 A5182.4 1,300 A8140.1 A5182.4 200 A8140.2 A7140.4 570 A8170.1 A7140.1 1,200 A8170.1 A7180.1 545 A8170.2 A7180.4 550 A8170.1 A7310.41 900 A8170.2 A7310.41 157 A9089.1 A9060.8 4 G1990.4 G8110.4 650 G1990.4 G8120.4 700 TOTAL: $9,646 Carried. A motion was made by Trustee Herriven, and seconded by Trustee Shuttleworth, to authorize paying bills submitted on Abstract No. 1-T. General: $46,610.90; Water: $5,301.59; Sewer: $8,271.07; Total: $6o,183.56. Carried. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, to approve payroll No. 26 for weekending May 22, 2004, payroll No. 1 for weekending June 5, 2004, and payroll No. 2 for weekending June 19, 2004. Carried. A motion was made Trustee Bateman, and seconded by Deputy Mayor Conley, to approve payment of $21,000 to M & T Investments for interest on the Water Bond on June 1, 2004. Carried. The Treasurer’s report was submitted and accepted for May 2004. The Public Works report was submitted and accepted for the month of May 2004. At this time the Mayor asked that the flag banners be put out around the Village by July 4. The Village and Town Police reports were submitted and accepted for the month of May, with Police Chief Swick reading the highlights. The fire reports were submitted and accepted for the months of April and May 2004. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, to approve the Summer Youth Recreation Program beginning July 6 through August 13, 2004. Swim program expenses to be shared equally between the Towns of Royalton and Hartland and the Village of Middleport. Carried. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to approve hiring temporary seasonal workers Kathy Mullen as Swim Director at $10 per hour, Janelle Salen as Rec. Aide at $9.50 per hour, and Grace Swick as Rec. Leader at $9.50 per hour. All applications have been approved by Civil Service. Carried. A motion was made by Trustee Shuttleworth, and seconded by Trustee Bateman, authorizing to proceed with sidewalk construction to reimburse property owners as stated in Local Law No. 2 for the year 1975 and resolution adopted March 16, 1992, setting the amount of reimbursement to $1.50 per square foot of sidewalk replaced or fifty percent of the cost, whichever is less. Carried. Discussion ensued as to whether $1.50 per square foot is an adequate reimbursement for sidewalk replacement. A motion was made Deputy Mayor Conley, and seconded by Trustee Herriven, to increase the reimbursement for sidewalk replacement to $2.50 per square foot or fifty percent of the cost, whichever is less, commencing immediately. Carried. Frank and Antonia Natale, of 63 South Vernon Street, petitioned to have their 2004-2005 tax bill amended as his veteran’s exemption was inadvertently omitted. All of the proper paperwork has been filed with the Village Assessor’s office and the Niagara County Real Property Tax Office, which approved this reduction. A motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to approve amending the 2004-2005 tax bill for the property known as 63 South Vernon Street. Carried. A motion was made by Trustee Shuttleworth, and seconded by Trustee Herriven, to reduce the 2004-2005 Tax Warrant by $115.50, the amount of credit being given to the Natales. Carried. A motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, authorizing Mayor Maedl to sign the contract to lease purchase the 2004 dump truck from Chrysler Daimler, following approval by the Village Attorney. Carried. Mayor Maedl advised that the plans are complete for the back entryway to the Village Hall and the public washrooms/showers. She also advised that some sewer work is necessary to the Village Hall, which will be done while the area is dug up for the new construction. Mayor Maedl advised that, when it became apparent the Scout House would need a new roof in order to finish the siding job, she approached Barden Homes about the possibility of getting materials at cost, based on a suggestion by employee Steve Smith. Barden Homes donated the necessary materials instead, saving the Village close t $2,000. A thank you will be sent for this. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, authorizing the Public Works Department to upgrade the back entryway and build the public washroom/showers at the back of the Village Hall. Carried. Public Works Superintendent Mahar was authorized to get the air conditioning unit moved at the back of the building, as this is necessary to proceed with the renovations. This work will be done by the company that installed the unit. Trustee Herriven advised the Board that there will be an Eagle Court on July 19, 2004, which will conflict with the regular Board meeting. As the entire Board is invited, discussion ensued regarding changing the meeting date. A motion was made by Trustee Herriven, and seconded by Trustee Bateman, to reschedule the July Board of Trustees meeting to Tuesday, July 20, 2004, at 7:00 p.m. in the Village Hall. Carried. The newspaper will be notified of the change. Trustee Bateman asked for an update on the status of selling the reservoir and the well properties. Discussion ensued as more complaints have been made about accessing the reservoir. No Trespassing signs may be posted in the interim. Dan will research what needs to be done to satisfy DEC regulations regarding sale of a body of water. The Board will move forward on selling the well property. A realtor will be contacted for an assessment. Mayor advised she had been contacted by the Niagara Co. IDA for a list of industrial and commercial properties in the Village that are available. These will be listed on the County’s website. Four listings were provided. Discussed the letter from Wendel Duchscherer regarding the problems getting the digester lid painted. Chief Swick got a quote from CLS Coatings to have the front of the Village Hall painted. An additional quote is necessary to satisfy the Village’s procurement policy. Discussion ensued as to what needs to be accomplished and how. A motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, authorizing painting the front of the Village Hall and the Police Department per the procurement policy of the Village. Carried. Bill Rausch, 48 S. Vernon Street, attended on behalf of the Village’s Baseball program. He explained to the Board about an issue that came up regarding the monies given to them by the Board. After a discussion, it was determined that he would get together with the Clerk-Treasurer to go over the books together. Clerk Schweigert told the Board about a seminar she attending regarding purchasing energy through the County. The County is saving roughly 10 percent each month on energy costs. They will do a no-cost analysis to determine what could be saved on energy use. Clerk authorized to give information to the County to have this analysis done. We must be online to join this program, as information must be transmitted electronically per a NYS law. Due to the possible savings to the Village, we should consider having the Village Hall online, probably through Roadrunner. Trustee Herriven asked to have the Scout House included in online services if we go this route. The next meeting of the Northwestern Frontier Association of Village Officials will be held on Thursday, July 22, 2004, with the Village of Elba hosting. The next regularly scheduled meeting of the Board of Trustees will be held on Tuesday, July 22, 2004, at 7:00 p.m. A motion was made by Trustee Herriven, and seconded by Trustee Bateman, to move into Executive Session for purpose of discussions regarding proposed, pending, and current litigation. Carried. Mayor Maedl opened the Executive Session at 8:28 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, to return to general session. Carried. Mayor Maedl reconvened the General Session at 9:12 p.m. A motion was made by Trustee Shuttleworth, and seconded by Trustee Bateman, authorizing Wendel Duchscherer to execute items 1 through 3 and submit to the Village for submission to the DEC. Carried. Discussed Tom Arlington’s report. Dan will contact him about 90 S. Main Street. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, to adjourn. Carried. Meeting adjourned at 9:14 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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