Minutes

August 16, 2004

Body:
A regularly scheduled meeting of the Board of Trustees was held on Monday, August 16, 2004, in the Village Hall. Mayor Maedl opened the meeting at 7:00 p.m. Also present were: Deputy Mayor Conley, Trustee Bateman, Trustee Herriven, Trustee Shuttleworth, DPW Superintendent Mahar, Police Chief Swick, Clerk-Treasurer Schweigert, and Daniel E. Seaman, attorney. Trustee Herriven led the Pledge of Allegiance. Also present was John Keirn, on behalf of the Middleport Fire Department. A motion was made by Deputy Mayor Conley, and seconded by Trustee Shuttleworth, to approved the minutes of the June 21, 2004, meeting as distributed at the July 20, 2004, meeting. Carried. A motion was made Trustee Bateman, and seconded by Deputy Mayor Conley, to authorize payment of bills submitted on Abstract No. 3-T as follows: General: $31,522.42; Water: $303.61; Sewer: $11,239.34; Total: $43,065.37 . Carried. A motion was made by Trustee Shuttleworth, and seconded by Trustee Bateman, to approve payrolls no. 5 and 6, for weeks ending July 31 and August 14, 2004. Carried. The Treasurer’s report was submitted and accepted for the month of July 2004. The Public Works report was submitted and accepted for the month of July 2004. The Village and Town police reports were submitted and accepted for the month of July 2004, with Chief Swick reading the highlights. The fire report was submitted and accepted for the month of July 2004. Water and sewer billing for the period billed August 1, 2004 was as follows: Water: $ 55,568.10 Sewer: 47,770.08 Total: $103,338.18 Correspondence: Mayor Maedl received a notice from a grant writer offering his services to the Village. She will decline as Royalton already has a grant writer who we may utilize. She received some information regarding grants that are available from the State for Main Street USA. The Village is not eligible, so she passed this on to Grassroots – Middleport. She received a letter from Roger VanderWalker about the grant he is trying to obtain to open a daycare center at his premises at 149 Telegraph Road. They were not successful, but he plans to try again. He asked about economic development zones, as it would useful if he was in one. She will contact Mike Casale from the County about this. Clerk Schweigert advised that the application for the matching tree grant from NYSDEC was mailed today. We requested a grant of $6,000 for the replacement of 62 trees. Clerk Schweigert presented information regarding the installation of Road Runner cable online services. The Village can get it at a cost of $55.15 per month per address. After a discussion with Gary Purser at the Sewer Plant, it was determined that he wouldn’t be online enough to justify the cost. He would be better off with AOL or some other dial up service. Tim Herriven said that the Scouts would still want it at the Scout House, for which they would reimburse the Village. John Kiern advised that the Fire Department gets Road Runner for less than that per month. Attorney Seaman suggested asking if the installation fee of $150 per address could be waived as part of the franchise renewal fee. A motion was made by Trustee Shuttleworth, and seconded by Deputy Mayor Conley, to authorize installation of Road Runner online cable service to the Village Hall and the Scout House. Carried. Clerk Schweigert advised that she had received the energy audit from the County. Had we purchased electricity from them during the period June 2003 through June 2004, we would have saved approximately $3,600. A motion was made by Trustee Herriven, and seconded by Deputy Mayor Conley, to authorize purchase of electricity from Niagara County. Carried. Mr. Mahar advised the Board that the back entryway should be available by Labor Day weekend, although the bathrooms probably will not be done by then. Brick overlay will be put on the cinder block to match the front of the building. Mayor Maedl asked Mr. Mahar about the “country gutter” mentioned in his report that would be used to solve the flooding problem on Manor Lane. He explained it is the same as what is in front of Fidanzas on North Hartland Street. Mr. Mahar advised that he had gotten a quote from a company that takes down standpipes. As the quote was for about $8,000 plus they would take the steel, he has decided the Village Public Works department will take care of this. He will work with Dunn’s Salvage on this. Trustee Shuttleworth advised he has gotten some complaints about Larry Krolak’s property on N. Main Street. Clerk Schweigert advised that Tom Arlington is working on this issue. Mayor Maedl advised that Sen. Maziarz had told her about municipalities getting “doughnuts” to put in standing water to kill larvae. Mr. Mahar said he may have some from the Health Department that could be done. Trustee Shuttleworth asked if anything has been done yet to alleviate the parking problem on Francis Street near Barden Homes. Mayor Maedl advised she has not heard yet if they have solved the problem, and Chief Swick said he is still getting complains. Another letter will be sent asking them to fix the problem. Mr. Mahar advised that he feels Vernon Street should be repaved from Telegraph Road to State Street. He thinks it should be done now so that it isn’t a bigger job after the winter. Discussed if he has the financing for this. Right now he only has $12,000 in the budget for paving and he estimates this will cost $24,000. A motion was made by Deputy Mayor Conley, and seconded by Trustee Herriven, authorizing Mr. Mahar to hot patch and crack fill Vernon Street at and estimation of $4,300. If the funding for the remaining $12,000 needed for paving is found, that is approved as well. Carried. Chief Swick advised he was notified that the Village should be receiving $22,000 from Niagara County in antiterrorism money it will receive from the federal government. He will use this money to purchase 2 computers, 2 mobile radios, and 4 portable radios, as these are the only items he can use the money for. His old mobiles will be given to the Public Works Department for installation in the trucks. Chief Swick advised that he would like authorization to purchase a 2005 SUV as the 2004-2005 has this purchase in the budget. A motion was made by Trustee Herriven, and seconded by Trustee Bateman, authorizing Chief Swick to order a 2005 SUV at a maximum cost of $22,500 from NYS bid. Carried. Chief Swick will have the new computer and radio installed in the new vehicle and the other equipment purchased by the antiterrorism money installed at the same time to save on installation fees. Installation fees will be paid for by the County. Clerk Schweigert advised that she was approached by Village resident Katie Thomas, 5 Francis Street, about interning at the Village Hall to earn college credits through Empire State College. She will have to work 40 hours in a 6-month time period. Approved. Mayor Maedl advised that Labor Day festivities will be on Sat. Sept. 4, 2004. John Keirn updated the Board on the annual Fire Department car show to be held on September 12. Discussion ensued regarding tying this into the Labor Day fesitivites. Mr. Keirn also addressed the speeding issue on Mill Street. He asked for new “children at play signs” to be installed. Mayor Maedl instructed Mr. Mahar to do this. The next regular Board meeting will be held on Monday, September 20, 2004, at 7:00 p.m. A motion was made by Trustee Bateman, and seconded by Trustee Shuttleworth, to move into Executive Session for the purpose of discussions regarding proposed, pending, and current litigation. Carried. Executive Session opened at 8:10 p.m. A motion was made by Deputy Mayor Conley, and seconded by Trustee Bateman, to move back into general session. Carried. Mayor Maedl reconvened the general session at 8:15 p.m. There being no further business, a motion was made by Trustee Bateman, and seconded by Deputy Mayor Conley, to adjourn. Carried. Meeting adjourned at 8:15 p.m. Respectfully submitted, Rebecca A. Schweigert Clerk-Treasurer
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